HR Assistant

Volunteering Human Resources

Overview

Assist in managing human resources activities and support the HR team.

You have:

• Experience with human resources management or other relevant programmes; experience with recruitment is an asset.
• Good knowledge of HR principles, rules, regulations, and procedures within the UN.
• Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.
• Ability to extract and format data and solve operational problems.
• Ability to organize own work, set priorities and meet deadlines.
• Ability to demonstrate a high degree of confidentiality, initiative, and good judgment.
• Ability to work effectively with people of different national and cultural backgrounds.

Contract

This is a UNV National Expert contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Expert contracts.

UNFPA provides technical support to their implementing partners in executing and reporting the planned activi-ties in the work plans, guided by UNFPA Policies and Procedures. To further strengthen the management of opereations support and to support the Country Office Human resources Associate in day-to-day activities, UN-FPA seeks to recruit One (1) UNV Volunteer Human Resources Assistant.

The HR Assistant provides support to program team in day-to-day task ensuring the high quality, accuracy and consistency of work. S/He will be oriented on the UNFPA Policies and Procedures so to effectively assist in completing HR recruitments and other support tasks. The incumbents will report directly to the Human Re-sources Associate.

The HR Assistant will assistant Human Resource Associate in:

HR Tasks

• Receiving and reviewing hiring documents for the recruitments of Individual consultants (national and international) • Routing case for approval of hiring from Management • Advertising the approved posts in local portal • Convening and Documenting recruitment panel meetings • Long listing the candidates as per criteria • Greeting short listings from panels and interviews, presentations and desk reviews and approval from Management • Issuing letter of intent and ensuring completion of all documents from the newly recruitment consult-ants before issuance of contract • Arranging briefings / making orientations to all new individual consultants hired about contract man-agement • Verifying individual consultant’s documentation and filing /organizing them accordingly • Advertising the approved posts for Staff positons • Convening and Documenting recruitment panel meetings • Proposing selection panels in consultation with the CO leadership • Supporting the design of interview questions for both written and panel interviews • Preparing interview packages for panel members • Briefing panel members on interview methods • Contacting shortlisted candidates and coordinate written tests and interviews • Providing training programs for the new hired staff • Entering candidates' data in the HR databases • Maintaining attendance records of all the employees • Performing administrative duties as and when required.

Key expected results:

• Interviews (both written and verbal) organized and conducted • Timely and accurate organization of recruitment • Flow charts of HR processes • Staff training plan updated • Up-to-date and secure databases, files and records

Protocol tasks

• Provide guidance on E-Visa applications to international staff, consultants, and detailed assignment personnel. • Communicate visa requirements and updates. • Track and follow up on pending visa applications. • Liaise with for timely MOFA through UNDP approvals. • Support in completing visa forms. • Process necessary management approvals. • Handle the entire visa process, ensuring compliance with MOFA regulations. • Process issuance and renewal of MOFA Dip/Non Dip Cards (Accreditation Cards) for eligible staff and dependents. • Process vehicles exemptions and registration / deregistration / sale permissions through UNDP and act as focal from UNFPA. • Facilitate duty exemptions for exporting household goods. • Clear communication and timely processing of visas, • Responsible for filing and uploading protocol documents of international staff and vehicles in IODOCS

• Accountability. • Adaptability and flexibility. • Creativity. • Judgement and decision-making. • Planning and organizing. • Professionalism. • Self-management.

• Human resources management or other relevant programmes; experience with recruitment is an asset, as is experience working in the UNFPA/ UN or other international development organization. and; • Good knowledge of HR principles, rules, regulations, and procedures within the UN Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems; • Ability to extract and format data and solve operational problems; • Ability to organize own work, set priorities and meet deadlines; • Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met; • Uses own discretion to address unforeseen situations. Demonstrates a high degree of confidentiality, initiative and good judgment; • Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds

As this is a national UNV assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. UNV Field Unit will help you open a Pak rupee bank account with Standard Chartered Bank or any other local bank at your duty station.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org