HR Administrative Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

**OVERVIEW** ------------ Post Number : SC 479 Grade : G-4 Parent Sector : Natural Sciences Sector (SC) Duty Station: Paris Job Family: General Administrative Support Type of contract : Fixed Term Duration of contract : 2 years with possibility of renewal Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 20-JUNE-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **Only candidates entitled to work in France can apply to this position.** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Assistant Director-General for Natural Sciences, overall guidance of the Chief of Finance & Administration Unit (SC/AO) and the direct supervision of the Associate HR Officer, the incumbent shall provide clerical and administrative HR services within the AO/HR team to support the implementation of HR activities in the Science Sector ensuring application and compliance with the rules, regulations, policies, and practices. In particular, the incumbent will: Long Description ---------------- - Support in the processing of workflow of personnel actions, e.g. contracts for staff members and non-career staff, entitlements and benefits in accordance with Staff Rules and established HR procedures, as required. - Maintain up-to-date work unit files, including files of a confidential nature (both paper and electronic), and follow-up on teleworking requests and status of staff working time. - Assist in the filling of posts by providing logistical support in the assessment process, including contacting applicants and following-up on participation. - Create and update in systems the profile of all staff, including interns and volunteers etc. - Perform general administrative tasks to provide support in preparing and/or processing administrative/financial requests and documents. - Provide general office support services; draft a variety of correspondence and other communications and generate a variety of standard statistical and other reports. - Liaise with the Host country’s administrative services (social security system, URSSAF, Pôle Emploi, etc.) for non-staff when necessary. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Education** - Completed secondary, technical or vocational education. **Work Experience** - Minimum three (3) years of relevant professional experience in an administrative support role. - Knowledge of HR and administrative practices. **Skills and Competencies** - Good interpersonal and communication skills. - Strong service orientation and ability to deal efficiently with partners at different levels. - Ability to analyze and interpret administrative rules. - Good organizational and coordination skills, ability to take initiative, establish priorities and monitor own work plans. - Ability to work as part of a team and provide efficient, quality and timely support. - Ability to manage multiple tasks and adjust priorities. - Knowledge of the functioning of the host country’s administrative services (social security system, URSSAF, Pole Emploi, etc.) - Sense of integrity and confidentiality. - Good knowledge of Microsoft Office (Word, Excel, Outlook,) and database packages. **Languages** - Excellent knowledge of French (written and spoken). **DESIRABLE QUALIFICATIONS** ---------------------------- **Education** - Specialized training or courses in administration. **Work Experience** - Relevant work experience within an international environment. **Skills and Competencies** - Knowledge of ERP systems (Enterprise Resource Planning). **Languages** - Good knowledge of English. - Knowledge of another official UNESCO language (Arabic, Chinese, Russian or Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For more information in benefits and entitlements, please consult [ICSC website.](https://icsc.un.org/) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.