HR & Administration Manager Nigeria

Contract

This is a Professional contract, Grade 9 (NRC) contract. More about Professional contract, Grade 9 (NRC) contracts.

NRC is looking for a seasoned HR & Administration Manager in Maiduguri. If you have extensive experience in recruitment and L&D is your daily bread, look up at the following information and apply!

Context

NRC has been present in Nigeria since 2015 and has been working to help displacement affected communities meet their basic needs, improve their livelihoods, access essential services, and enhance their resilience to future shocks through our six core competencies: water, sanitation and hygiene (WASH), Shelter, Education, Information-Counselling and Legal Assistance (ICLA), Livelihoods and Food Security (LFS), Camp Management, and Protection. NRC provides immediate assistance during the onset of emergencies through the rapid response mechanism (RRM).

With a workforce of 330 staff and presence in key locations such as Maiduguri (in Borno State), Yola (in Adamawa state) and JOS (in Plateau state), NRC is able to respond to the needs of those affected by the conflict across North-East, and North Central Nigeria. These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region, and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including through focusing on equitable access to basic services and strengthening the rights of displaced people and returnees. In addition to the Country Office, and the above mentioned Area Offices, NRC has sub-offices structures in Dikwa, Monguno, Biu, Mubi, Pulka and Gwoza.

RESPONSIBILITIES

What you will do:

The purpose of the HR & Administration Manager is to oversee, manage, develop and strengthen all HR and Administration functions in order to provide robust, efficient and effective Human Resources and Administration support to the NRC Country Programme in Nigeria. With a special focus on HR Strategy development and effective Recruitment, Staff development, training and capacity building ensure HR system is according to NRC standards.

1. Oversee the development and implementation of the Country HR Strategy
2. Implement NRC’s HR and admin systems and procedures
3. Ensure that Country HR adheres to Employment standards, HR policy and other NRC policies
4. Ensure compliance with the local labour law
5. Training, support, control and development of HR teams
6. Support and training of all staff with HR responsibilities/ personnel management
7. Management of the HR team
8. Provide regular HR analysis and reports
9. Ensure safe and standardized filing of personnel documents in all Area offices
10. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC

Human Resources:

• Implementation of the Global Standards and initiatives at Country and Area Office level (NRC People Management Systems, Talent Management, L&D initiative, Duty of care, PSEA…)
• Ensure HR function is strategic, responsible for in country HR strategic priorities, take the lead on follow up on implementation
• Plan and feed into country wide strategies and plans, working closely with senior

management and programmes to ensure HR proactively meets the needs of the programme

• Responsible for ensuring Area Offices are complying with NRC HR standards and procedures,
• Pro-actively working to support Area Managers, HR Team Leads & HR Officers in running an effective HR function in the Area Offices
• Staff Care: Ensure a best-practice staff care programme for all staff is regularly reviewed, ensuring adequate staff care systems are in place and implemented across the country.
• National staff development and capacity building focusing on the Excellence Project.
• Support and guidance to the senior staff/hiring managers on recruitment and HR procedures
• Strengthen the recruitment processes ensuring adherence to the minimum standards
• Strengthen training and inductions / on boarding and off boarding.
• Improve the quality of Performance management conducted by line managers across the Nigeria Country office (embedding a culture of performance)
• Support managers in ensuring that all job descriptions are in accordance with the NRC standards and ensure that all standard Job Description templates are updated.
• Payroll: Ensures accuracy of payroll before transmission to the Finance team/Manager.
• Handling personnel cases according to guidelines and policies
• Focal point for working with the Nigeria staff representatives

Administration:

• Office and accommodation management: (offices, residences and guesthouse).
• Premises contracts (office stationery) in close cooperation with Logistic.
• CO documentation: CO filing tree, NRC official documents (registration, legal services and documentation
• Work permit, immigration and visa (for staff, guest and consultancies)
• Staffing responsibilities or service contractors for: cleaners, receptionist, maintenance,
• Framework agreement: local travel agency, hotels, telecom services.

QUALIFICATIONS

What you will bring:

• Minimum 5 years’ experience working as a senior HR Manager in a humanitarian/recovery context.
• Experience from working in the complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in English, both written and verbal

Context/specific skills, knowledge and experience:

• Experience in a large and dynamic country programme
• Strong interpersonal skills, a team player coupled with capacity building skills and experience
• Strong sense of initiative.
• Experience with building an HR structure
• Experience on Learning and staff development.
• Experience in staff recruitment
• Knowledge CWA region in general and Nigeria context is an added advantage

Behavioural competencies:

• Initiating action and change
• Managing performance and development
• Empowering and building trust
• Strategic thinking
• Handling insecure environments

Please find the full job description here.

*** We will prioritise applications of candidates that are resident in the country and with Nigerian nationality***

Female candidates are strongly encouraged to join our work culture that empowers every employee to share ideas and take responsibility. At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative.

What we offer:

1. Contract of 12 months months
2. Grade 9 in NRC scale
3. Location: Maiduguri
4. An opportunity to match your career to a compelling cause
5. A chance to meet and work with people who are the best in their fields

DEADLINE TO APPLY: 15/10/2023

Find out more about the benefits of working for NRC

Important information about the application process

• Internal candidates only: please click on the suitcase icon labelled “I am an employee” to be redirected to NRC’s internal careers site.
• When creating your profile, include your full name as given on your passport. Complete all the system-required fields for experience, employment history and education.
• Submit your application and CV in English, taking care to attach your latest CV.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered.
• Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.
• If you have any questions about this role, please email [email protected] with the job title as the subject line.

Why NRC?

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.

Watch this short video to see NRC in action.

We are looking for people who are passionate about helping refugees and people forced to flee. Are you one of those people? If you are, NRC offers you the opportunity to:

• do demanding and professional work, often in challenging contexts
• join a work culture that empowers every employee to share ideas and take responsibility
• be part of a welcoming and supportive community committed to human dignity

Learn more about NRC