HR/Admin Coordinator Palestine Gaza (Nationals Only)

Human Resources

Overview

Implement HR systems and deliver HR and administration activities.

You have:

• Minimum 3 years experience working as a HR/Admin Coordinator in a humanitarian/recovery context.
• Fluency in Arabic and English, both written and verbal.
• University degree in HR or a relevant subject.
• Knowledge of HR Management in the Middle East, particularly Palestine and Israel.
• Experience in managing performance and development of others.
• Previous experience in complex and volatile contexts.

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships.

1. Role and responsibilities

The purpose of a HR/Admin Coordinator is to implement delegated area of HR responsibility and deliver a variety of HR and Administration related activities.

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. Details belong in the Work and Development plan.

1. Implement NRC’s systems and procedures at area level
2. Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
3. Prepare and submit reports and analysis
4. Ensure proper filing of all support documents
5. Support line managers in procedures and require support team trainings
6. Management of support team
7. Ensure adherence to NRC policies and the national labor law in all processes and procedures
8. Advice in personnel conflicts/processes when relevant
9. Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes etc.
10. Coordinate with relevant partners, suppliers, authorities, lawyers etc.
11. Ensure accuracy of staff salaries
12. Ensure that staff records in the area are up to date and filed appropriately.

Specific responsibilities

1. Facilitate and conduct recruitment processes when needed.
2. Ensure the roll-out of NRC’s Induction package for all new staff.
3. Manage the HRMIS/Agresso HR Database and NRC People. Input employee details, allocate resource numbers and continuously update to ensure data are accurate for payroll and reporting purposes.
4. Prepare relevant HR documentation for staff and contingent workers, e.g. contracts, end of probation/confirmation letters, monthly reports, certificates and letters.
5. Prepare monthly payroll for all national staff
6. Follow up on tracking leaves for national staff
7. Prepare HR reports to the CO, and for audit requirements
8. Follow up on disciplinary measures/meetings, conflict management; participate in investigations as required
9. Ensure NRC premises are cleaned and maintained as per safety and hygiene standards.
10. Ensure admin management of NRC premises from development to termination of lease agreements, including payments of rent, amendments and seek solutions for
11. Support on international staff personnel administration on a regular basis
12. Provide technical support and capacity building related to Staff Care.
13. Support/facilitate HR trainings such as Code of Conduct, Performance Management and PSEA (Protection from Sexual Exploitation and Abuse), same as information sessions on Internal Regulation and HR SOPs.
14. Develop and implement staff development strategy and training matrix; suggest training priorities for the calendar year

Responsibilities

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position:

• HR staff, Line Managers and staff
• Line Managers on HR issues at area level:
  • Support functions: Logistics unit, Finance unit
  • Core Competencies: Programme coordinators, officers
  • Management : Area manager, ASM, APM
• Cooperation with finance on payroll prepare the data, allowances and taxation

Scale and scope of position

Staff:Direct management of 3 to 5 national staff including HR/Admin officer, HR/Admin assistant, cleaners. Stakeholders:Programme and support departments, Country Office, Regional OfficeInformation:Oversight of NRC in country HR and Admin policies and procedures, Unit4, NRC PeopleLegal or compliance:NRC Code of Conduct, ToE, Labour law1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. Competencies are relevant for all staff and are divided into the following categories:

1. Professional competencies

Generic professional competencies:

• Minimum 3 years experience from working as a HR/Admin Coordinator in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in Arabic and English, both written and verbal

Context related skills, knowledge and experience:

• University degree in HR or a relevant subject.

• Knowledge of HR Management in the Middle East, particularly Palestine and Israel.

2. Behavioural competencies (max 6)

• Managing resources to optimize results
• Managing performance and development
• Analysing
• Handling insecure environments
• Empowering and building trust
• Initiating action and change

1. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:

• The Job Description
• The individual Work- and Professional Development Plan

The NRC Competency Framework

What we Offer?

You will be working in an international and diverse organization with a dynamic atmosphere.

You will receive support and opportunities to expand your skills and enhance your expertise.

You will be working in our Office in Gaza,

This position is Grade (07) Step (01). Salary & Benefits are based on Gaza Duty Station.

Reports to: Area Support Manager

Recruiter: Dina Saleh

If you are interested in applying for this position, please check the full Job Description: JD HR Coordinator Gaza (1).docx

Contract Duration: Open-end.

Recruitment is being done on a rolling basis so please send in your application at the soonest opportunity, the recruitment will be closed once filled.

Internal candidates: to apply as an internal candidate, log in with your official email or click on Opportunity Marketplace.

We receive many applications for each vacant position, so only shortlisted candidates will be contacted.

applications are only accepted if submitted through NRC website or the following email address: recruitment.gaza@nrc.no if you are unable to submit your application through NRC website due to internet connectivity, you can send your CV and Cover letter to the mentioned email.

Unsolicited applications not related to this job advertisement will not be considered (indicate the title of the position in the email subject and cover letter).

For more information about NRC's work in Palestine, please check:https://www.nrc.no/globalassets/pdf/fact-sheets/2024/factsheet-palestine-nrc_202405.pdf

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Apply now

Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: nrc.no