HR/Admin Assistant- Data Encoder

Job Description

Job Overview:

Under the direct supervision of the Senior HR/Admin Officer, the HR/Admin Assistant supports the office operation by updating workday data on the platform provided and performing a variety of administrative task to ensure high quality and accuracy of work in the HR/Admin Department.

Major Responsibilities:

- Recording accurate data for IRC Ethiopia staff - HR/Admin department database management - Support the HR/Admin department in different administrative tasks - Ensures all staff detail information is filled as requested on the platform and make sure the information is accurately filled. - Follow up with field office HR teams for information that needs to be filled - Follow up all staffs’ personnel file in Addis and field office, to make sure documents are fulfilled according to the checklist and filed properly. - Perform other tasks assigned by supervisor to support the HR/Admin Department.

Key Working Relationships:

Internal: HR/Admin staff in Addis, Field HR team members, Regional HR System Support Team

Qualifications

Job Requirements:

Education qualification:

- Diploma or Degree in Business studies, Information Technology/Computer Science - At least 1 year work experience in relation to data management

Demonstrated Skills and Competencies:

- Computer literate with experience using Microsoft Word and Excel - Experience managing Workday data is a plus - Ability to work fast with high level of accuracy and under pressure - Good communication skill - Excellent time management and organizing skill - Fluent in English and Amharic both speaking and writing

Please include 3 references from current and former employers.

Applications will not be returned. IRC discourages phone calls or personal visits.

Only applicants meeting the minimum qualification will be short listed and contacted.

Female candidates are highly encouraged to apply.

Your application letter/cover letter must include the following information.

- Name of the position you have applied for - Date of application - Summary of your qualifications and experience - Motivation/objective of why you have applied for the job - Permanent Address and present address (if different from permanent) and telephone number if possible, also email address - Disclose any family relationships with existing IRC employees.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.