HR/Admin Assistant

Job Description

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectorial emergency response

Summary statement of work and responsibilities: ---------------------------------------------------

Under the direct supervision of the Senior HR/Admin Officer, the HR/Admin Assistant will perform routine HR and administrative duties in an efficient and professional manner.

Detailed responsibilities and tasks: ----------------------------------------

Human Resources Management:

- Maintain a thorough knowledge of personnel policies. - Post vacancy announcements both internally and externally as required and Participates on grade 1-2 hiring; maintain interview notes and interview tracking sheet for each position interviewed. - Checks references for selected applicants. - Prepares Employment Contract for local hires (national staff). - Completes all personnel forms required and opens files with all the vital documents for all newly-employed staff. - Assist the on boarding process and organize orientation for new staff; and maintain records of orientations provided for each staff. - Assist all terminated employees to fill out exit interview forms and send it to Addis up on need. - Files, updates and maintains personnel files according to the personnel file check list (using separators). - Responsible for hotel booking & will close with any payments - Keeps Employee Data confidential and handles reports securely in accordance with HR policy.

Administrative: --------------------

- Raise PR for quarter purchase of stationeries and maintain available stock all the time. Issue stationeries for staff members upon request and maintain tracking of stationeries. - Compiles and submits completed pension documents to pension office on a regular basis; collects pension ID from the pension office and distributes for the staff. - Collect medical receipts from staff members, submit it to the HR focal person in Addis to be checked and forwarded to insurance company, keep tracking of it and maintain hard copies of the - Prepares all payments related to temporary staff at FO level. - Update internal and external contact sheet and shares regularly. - Supervise Cleaners and Cook at the FO level. - Performs additional HR/Admin tasks as assigned by his/her supervisors

Update

Qualifications

Minimum requirements --------------------

- Diploma/BA degree in Human Resource management, management, Accounting, Business Administration and other related fields. - 2 years of relevant work experience for diploma holders - 0 year relevant work experience for first degree. - NGO experience is a plus.

Skills requred: ---------------

- Basic computer knowledge (word excel and outlook). - Basic English in both spoken and written. - Good communication and interpersonal skills. - Ability to work under pressure.

Other qualifications: -------------------------

- Builds and maintains effective relationships, with colleagues, IRC Members and external partners - Values diversity, sees it as a source of driven strength - Approachable, good listener, easy to talk to

Integrity: --------------

- Honest, encourages openness and transparency; demonstrates the highest levels of integrity.

Equal Opportunities: ------------------------

- The role holder is required to carry out the duties in accordance with the IRC Equal Opportunities and Diversity policies and procedures.