Head, PCT International Cooperation Division

Overview

Lead and coordinate activities in the PCT International Cooperation Division.

You have:

• Advanced university degree, preferably in business, computer science, information technology, engineering, international relations, or other closely related field.
• A first-level university degree in one of the above-mentioned fields plus two years of relevant experience may be accepted in lieu of the advanced university degree.
• At least ten years of relevant professional experience including demonstrated experience in developing and managing ICT systems at national or international level.
• At least five years at managerial level.
• Experience in designing and implementing information and outreach program and activities.
• Practical experience with the PCT from the perspective of an industrial property office, intergovernmental organization or a user of the system.
• Excellent knowledge of written and spoken English.
• Knowledge of other PCT publication languages.
• Ability to lead and coordinate project teams with familiarity with project management terminology and methodology.
• Excellent supervisory and managerial skills.
• Excellent communication, negotiation, and interpersonal skills for maintaining effective partnerships in a multi-cultural environment.
• Competent user of Microsoft Office applications and ability to adapt quickly to new software.
• Ability to instill a customer service culture.

Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 207,103 USD and 259,547 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

1. Organizational Context

a. Organizational Setting

The post is located in the PCT International Cooperation Division, PCT Legal and International Affairs Department, Patents and Technology Sector. The Division is responsible for the development and implementation of cooperation activities vis-à-vis Offices of PCT Member States in their capacities as Receiving Offices, International Searching and Preliminary Examining Authorities, and Designated and Elected Offices, with a view to contributing to the efficient functioning of the PCT system and promoting a better understanding of the PCT and the patent system among Offices' staff, practitioners and users, covering inter alia operational, technical, procedural, legal and training activities.

b. Purpose Statement

The incumbent supports the work of the Director of the Division and substantively contributes to the overall direction, strategic objectives and oversight of PCT online services and tools, as well as global users’ outreach and support.

The incumbent supervises the consolidation and centralization of the activities managed by two Sections, respectively:

(i) Technical cooperation activities with IP Offices from PCT Member States, and countries considering PCT accession, promoting and improving the use of the Information and Communication Technology (ICT) tools and systems of the PCT (e.g. ePCT, PCT web services M2M, etc.), including back-office technical support to IP Offices and PCT Operations and capacity building related trainings for all PCT online services’ stakeholders;

(ii) Global outreach, training and promotional activities in relation to PCT online services and tools’ users, and training and support activities for PCT Operations including customer support;

to increase the synergy between these two areas and respond to the steady increase of the demand for technical assistance from IP Offices and users, and strengthen both the use of PCT-related online services and tools.

This supervision aims at maximizing and strategizing the cooperation between the two Sections to increase efficiencies through (i) expanding the number and scope of services and deliverables; (ii) enhancing staff skillsets; and (iii) promoting internal and cross-sectoral collaboration within the organization.

c. Reporting Lines

The incumbent works under the supervision of the Director of the PCT International Cooperation Division.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

a. Provide advice and substantive input to the Director on the Division’s programmatic, workforce and financial planning in line with results-based management principles; draft contributions to strategic planning and policy documents and program performance reports; deputize for the Director under delegated authority.

b. Manage the program of work, by ensuring a coordinated technical assistance and capacity building framework for PCT online services and tools.

c. Manage, support and lead both sections to achieve common goals and objectives in a team-like manner, ensuring that staff development and capacity-building opportunities are identified and implemented. Monitor and evaluate team performance and provide feedback and guidance to improve performance.

d. Play a leading role in strategic engagement with users and potential users of PCT online services and tools to ensure support, relevance, buy-in and business growth. In this respect, develop and formulate strategies and devise innovative initiatives and mechanisms that advance and promote the functioning and development of PCT online services and tools to further strengthen their role in the international patent system.

e. In full cooperation with colleagues from other divisions across the Patents and Technology Sector, and outside the sector, oversee the development and formulation of proposals for improvements to PCT online services and tools, and processes of IT system and related standards (i.e. specifications, development, and implementation of new and enhanced features, including testing and related support activities); oversee the management of technical cooperation activities and make recommendations to improve methods for the design and evaluation of IT and/or customer-related projects.

f. Oversee the overall development and implementation of a user relationship management system for the Division. Oversee the delivery of innovative customer-oriented services, ensuring high standards of quality and timeliness of service delivery.

g. Build and maintain strategic partnerships with PCT Contracting States, industrial property Offices, PCT International Authorities and intergovernmental and non-governmental organizations to provide expertise and advice in response to queries and to promote the benefits of using PCT online services and tools in the processing and management of international applications; to strengthen international technical cooperation with Offices.

h. Oversee the establishment of measures to evaluate and monitor improvements resulting from IT-related technical cooperation activities, including support and customer-oriented services and manage feedback (including satisfaction surveys) and based on performance information and indicators, recommend future cooperation activities.

i. Represent the Organization at, and participate in an expert capacity in national, international, and regional technical meetings concerning PCT online services and tools; contribute and/or oversee the preparation of related reports; provide authoritative advice and recommendations on the promotion of ePCT and PCT online tools and services.

j. Oversee the planning and organization of PCT online services and tools-related seminars, training courses and workshops, including preparation of documents and delivery of lectures; foster a culture of providing high quality customer-focused services by identifying varying customer needs, recommending best practices which can improve customer interactions and, proactively addressing potential issues before they impact the customer experience.

3. Requirements

Education (Essential)

Advanced university degree, preferably in business, computer science, information technology, engineering, international relations, or other closely related field. A first-level university degree in one of the above-mentioned fields plus two years of relevant experience in addition to the experience requested below may be accepted in lieu of the advanced university degree.

Education (Desirable)

Project Management certification (e.g. Prince 2).

Experience (Essential)

At least ten years of relevant professional experience including demonstrated experience in developing and managing information and communication technology systems at national or international level, preferably from the perspective of an industrial property office, including at least five years at managerial level.

Experience in designing and implementing information and outreach program and activities.

Practical experience with the PCT from either the perspective of an industrial property office, an intergovernmental organization or a user of the system.

Experience (Desirable)

Experience of at least one of the following, with knowledge or demonstrated aptitude to understand issues in the other areas: managing the user requirements of IT systems; developing or implementing quality management systems for activities preferably at a national or regional patent Office; managing customer-oriented services.

Language (Essential)

Excellent knowledge of written and spoken English.

Language (Desirable)

Knowledge of other PCT publication languages.

Job Related Competencies (Essential)

Ability to lead and coordinate project teams and familiarity with project management terminology and methodology.

Excellent supervisory and managerial skills.

Excellent political judgment and capacity to work well with a range of actors, including all WIPO stakeholders.

Excellent technical drafting skills in English.

Excellent communication, negotiation and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Ability to cultivate innovation and manage change; proactive in developing strategies to accomplish objectives and accountability in delivering results.

Competent user of Microsoft Office applications (Word, Excel, Outlook, Powerpoint), the internet, information management systems and the ability to adapt quickly to new software.

Ability to instill a customer service culture.

4. Organizational Competencies

1. Communicating effectively.

2. Showing team spirit.

3. Demonstrating integrity.

4. Valuing diversity.

5. Producing results.

6. Showing service orientation.

7. Seeing the big picture.

8. Seeking change and innovation.

9. Developing yourself and others.

5. Information

Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

Annual salary****:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the March 2025 rate of 73****.6%.

P5

Annual salary

$92,731

Post adjustment

$68,250

Total Salary

$160,981

Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

* Initial period of two years, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here: http://www.whed.net/. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.

Potential interview questions