Greenhouse Gas Emissions Reduction Evaluation Expert for the GTALCC Project

Consultant

Contract

This is a International Consultant contract. More about International Consultant contracts.

Background

The Green Technology Application for the Development of Low Carbon Cities (GTALCC) project was initiated to facilitate the implementation of low carbon initiatives in at least five Malaysian cities and showcase a clear and integrated approach to low carbon development. The objective will be achieved by removing barriers to integrated low carbon urban planning and development through 3 components :

1. Policy support for the promotion of integrated low carbon urban development, which will enable cities to implement and adopt integrated low carbon urban development plans;
2. Awareness and institutional capacity development, which will expedite appraisal, approval and the implementation of strategic urban development, and ensure cities are aware of planning and implementing low carbon technology applications, and;
3. Low carbon technology investments in cities, where there is an increase in investment in low carbon technologies with more low carbon projects implemented.

The project is being implemented over 5 years since mid-2017 in Cyberjaya, Iskandar Malaysia, Melaka, Petaling Jaya, and Putrajaya. It is expected to generate direct GHG emission reductions of 346,442 tonnes CO2eq by end of project and 2,152,032 tonnes CO2eq over the lifetime of project investment.

The Ministry of Environment and Water (KASA) is the implementing partner of this project. The Sustainable Energy Development Authority (SEDA), an agency under the Ministry of Energy and Natural Resources (KeTSA) is the implementing agency of this project.

The GHG Emissions Reduction Evaluation Expert will be responsible for the design of the methodology for monitoring, measuring, quantifying and analysing carbon emissions (generation and elimination/ removal) to be applied in the various low carbon energy technology applications and development activities in urban areas. The Expert shall be responsible for calculating and verifying the direct and indirect energy savings and GHG emission reductions that are attributable to the project interventions, as specified in the Project document and the Chief Technical Advisor’s report.

Duties and Responsibilities

The consultant will perform the following tasks:

• Evaluate the current methodology used by the project in estimating the direct and consequential energy savings and GHG emission reductions that are attributable to the project. Determine whether changes for improvement/enhancement have been suggested and implemented in the methodology during the course of project implementation (e.g., during project’s Mid Term Review). The assessment shall cover the process used in energy/GHG emission data gathering, measurement, calculation, and analysis, as well as for extrapolating/forecasting estimates during the influence period till the end of the useful lives of the investments that were made directly under the project and those influenced by the project.
• If the current methodology is assessed to be appropriate (e.g., based on the GEF prescribed GHG emission reduction estimation methodology), quantify the following:
  • actual energy savings and GHG emission reductions during the project implementation period (direct and consequential) from the implemented project activities, and from those that were brought about or influenced (e.g., replications, scale-ups) by the project activities.
  • estimated energy savings and GHG emission reductions (post-project direct and consequential) that are attributable to the project.
  • estimated lifetime energy savings and lifetime GHG emission reductions (direct and consequential) that are attributable to the project.
• If the current methodology is assessed as something that needs adjustments, propose an alternative methodology (but based on the GEF prescribed methodology) for estimating the direct and consequential energy savings and GHG emission reductions that are attributable to the project.
• Conduct desktop review of reports and documents produced by GTALCC and interviews with stakeholders to verify data used in the project team’s calculation of GHG emission reduction.
• Using the appropriate methodology, estimate the direct and consequential energy savings and GHG emission reductions (using the appropriate methodology) from the low carbon technology applications that are directly supported (e.g., demonstrations) and facilitated (e.g., replications) by the project.
• Prepare and present a report on the estimated energy savings and GHG emission reduction from the implementation of the pertinent project activities to the project stakeholders, detailing the data gathered and used and the methodology that was used, for comments/clearance. If necessary, a presentation of the finalized estimates can be conducted to serve as the validation of the GHG emission reduction estimates by the Implementing Partner and the project team.
• Finalize for submission to the project team, the Ministry of Environment and Water and UNDP the project GHG emission reduction report.

The Consultant is required to read and understand the GTALCC project document which is available for download on GTALCC’s website – www.gtalcc.gov.my.

METHODOLOGY

The consultant will report to the National Project Manager in consultation with the UNDP Programme Manager and will work closely with the GTALCC project team based at the Sustainable Energy Development Authority (SEDA) and the Ministry of Environment and Water (KASA). The methodology includes desk research, data collection, active consultation, GHG emissions reduction estimation & assessment, engagements with UNDP, GEF, KASA, SEDA Malaysia, local authorities representing the 5 participating cities and other relevant authorities / stakeholders.

DELIVERABLES AND TIMELINE

The Consultant shall be responsible for the delivery, content, technical quality and accuracy of the following deliverables:

• Work plan for consultancy by 15 April 2021.
• Report on the assessment of the current methodology used in the estimation of the direct and consequential energy savings and GHG emission reductions that are attributable to the project by 15 May 2021. If enhancements are proposed, the report should include proposed changes in methodology inclusive of modifications in the process used in energy/GHG emission data gathering, measurement, calculation, and analysis, as well as for extrapolating/forecasting estimates during the influence period till the end of the useful lives of the investments that were made directly under the project and those influenced by the project.
• Report and accompanying spreadsheets on the estimated energy savings and GHG emission reduction from the implementation of the pertinent project activities, detailing the data gathered and used and the methodology that was used by 15 June 2021.

TERMS OF PAYMENT

The fee is payable upon satisfactory completion and acceptance of the deliverables by SEDA/KASA and UNDP Malaysia. Breakdown and schedule of payments is in Annex 1.

DURATION

The engagement is expected to be completed in 3 months after signing of the work contract by successful bidder. The deliverables and timeline are as per the Financial Proposal form. The consultancy will take place from 1 April 2021 for a total of 45 working days over 3 man months. Due to Covid-19’s pandemic, the bidder shall advise on the need for in-person attendance in Putrajaya during the assignment or a fully virtual assignment from inception to completion.

Competencies

Functional Competencies:

• Hands-on experience in GHG Accounting / Inventory and estimation of GHG Emission Reductions;

• Knowledgeable in GHG inventory and climate change mitigation;

• Knowledgeable in low carbon cities;
• Knowledgeable in government machineries and public-private partnerships.

Development and Operational Effectiveness:

• Sound trouble-shooting and problem-solving skills;
• Ability to analyse technical requirements and GHG Accounting / Inventory for Emission Reductions in the low carbon cities context;
• Demonstrates strong analytical skills.

Management and Leadership

• Focuses on impact and result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and and written communication skills.

Required Skills and Experience

Education Requirement:

• Master’s degree or higher in a relevant field, such as Engineering, Applied Sciences, Climate Change Mitigation, and related subjects
• Bachelor’s Degree with similar field as above, with more than 10 years of working experience is accepted in lieu of the Master’s degree.

Experience:

• Minimum of 10 years of mixed experience in researching/ implementing climate change projects and GHG emission accounting/ inventory methodologies;
• Proven expertise in preparing GHG emissions related calculations;
• Experience in UNDP/GEF CCM project formulation, design or monitoring & evaluation is an advantage;
• Proven ability to conduct research and analysis;
• Well acquainted with roles and functions of different stakeholders at the national, state/regional, local governments and private sector in the low carbon city context;
• Understanding of the Malaysian context is an advantage.

Language Requirement

Fluency in both written and spoken English.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

1. Document 1 : Letter of Confirmation of Interest and Availability at https://www.my.undp.org/content/dam/malaysia/docs/Procurement/Template%20of%20Letter%20of%20Interest.docx;
2. Document 2: Technical Proposal: Brief description of why the individual considers themselves as the most suitable for the assignment, and a methodology on how they will approach and complete the assignment; and
3. Document 3: Financial Proposal at https://www.undp.org/content/dam/malaysia/docs/Procurement/Financial%20Proposal_GHG%20Emissions.docx .that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution and expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
4. Document 4: Personal CV or P11 including areas of expertise and past experiences in similar projects and at least three (3) references at https://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20Consultant_Optional.docx
5. Please submit this information in one file as Document 1, 2, 3, and 4.The system will only accept one attachment , please merge all documents and submit as one file.
6. Applicants must reply to the mandatory questions asked by the system when submitting the application.
7. Candidates who fail to submit all the information requested above will be disqualified.

How to Apply:

• Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template?and General Terms & Conditions mentioned below;
• Read and agree to the General Terms & Conditions (refer to below link);
• Click the ‘apply’ icon and complete what is required;
• Scan all documents into 1 pdf folder and then upload;
• For clarification question, please email to [email protected]. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2021/010"as the subject matter.

General terms & conditions to be downloaded:

• The General Terms & Conditions for Individual contract is available at: https://www.my.undp.org/content/dam/malaysia/docs/Procurement/AC_AntiFraud_General%20Conditions%20of%20Contract%20for%20Individual%20Contracts%20(2).pdf

Reimbursable Loan Agreement (RLA): A legal instrument between UNDP and a Company/institution, according to which, the latter makes available the services of an individual delivering time-bound and quantifiable outputs that are directly linked to payments

• The General Terms & Conditions for Reimbursement Loan Agreement is available at:https://www.my.undp.org/content/dam/malaysia/docs/Procurement/Reimbursable%20Loan%20Agreement%20_%20Terms%20&%20Conditions.pdf

Incomplete proposals may not be considered. Only short-listed candidates may be contacted, and successful candidates will be notified.

Evaluation Method and Criteria

Only candidates which are responsive and compliant will be evaluated, Individual Consultants will be evaluated based on the following methodology;

Combined Scoring method:

The award of the contract shall be made to the candidate whose offer has been evaluated and determined as a) responsive/compliant/acceptable, and b) having received the highest score out of a set of weighted technical criteria (70%) and financial criteria (30%).

• The technical criteria consist of qualification review (education, experience, capabilities, language) [max. 100 points]
• A financial score shall be computed as a ratio of the proposal being evaluated against the lowest priced qualified proposal received by UNDP for the assignment, and will be based on a maximum of 30 points.

ANNEX II: SCORING CRITERIA

1.0

EXPERIENCE OF BIDDER RELATED TO SERVICES (50% OF TECHNICAL PART)

1.1

Years of relevant working experience

15

1.2

Experience in of researching/ implementing climate change projects and GHG emission accounting/ inventory methodologies. comparatively rate

35

2.0

TECHNICAL CAPABILITY (50% of TECHNICAL PART)

2.1

Education/ professional certifications >

5

2.2

Key Technical Skills related to project scope (GHG emissions inventory, GHG Accounting/ low carbon cities/ green cities policies) )

30

2.3

Quality of proposal, methodology (soundness in meeting TOR, understandability, timeline)

10

2.4

Availability (no restriction/ no time limitation : 100%)

5

ANNEX III: WEIGHTAGE CRITERIA

Total Points: (Technical Grand Total x 70%) + (Financial Grand Total 30%)

Technical score

Score weight

Points obtainable

1

Experience of bidder

35%

250

2

Technical capability

35%

250

Financial score

1

Bid price

30%

-

Only candidates obtaining a minimum of 70 points for technical criteria (approx. 70% of the total technical points) would be considered for the Financial Evaluation.

For those passing the technical evaluation above, offers will be evaluated per the Combined Scoring method:

a) Technical evaluation (70%)

b) Financial evaluation (30%)

The application receiving the Highest Combined Score will be awarded the contract.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Added 3 years ago - Updated 3 years ago - Source: jobs.undp.org