Grants Officer (WoS)

Job Description

Background/IRC Summary:

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon, and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

The IRC Syria Grants Department ensures donor-funded awards are implemented on-time, on-track, and on-budget. The Grants Officer will report to the Senior Grants Manager and will provide administrative and other support including coordinating data collection, consolidating, and tracking key information, reviewing, and managing internal and external reporting requests, scheduling meetings, and supporting other Grants Department tasks as needed. The position will be based in Amman and will also coordinate closely with colleagues in northwest and northeast Syria, Turkey, and, as needed, with staff located in the IRC’s headquarters offices. This position will collaborate closely with programs, operations, and the partnership departments of the IRC.

Responsibilities:

1. Assist in the management of a diverse and complex multi-sectoral grant portfolio through timely and accurate report and information development for both internal and external audiences. 2. Work across departments to develop and manage a calendar for project cycle meetings (PCM) across program sectors, all operations departments, senior management team members, and implementing partners. 3. Maintain up-to-date grants trackers and calendars including internal and donor reporting deadlines, budget vs. actual (BvA) meetings, and Project Cycle Meetings (PCM). 4. Circulate the meeting invites and coordinate the monthly, bi-monthly, and/or quarterly PCMs (Project Cycle Meeting) for the portfolio, including consolidating and storing planning files as well as circulating key action points and following up to ensure items are completed. 5. Ensure comprehensive information management by managing and organizing grant files, supporting donor audits, and updating internal IRC documentation. 6. Support the grants team in the development and coordination of high-quality proposals for submission to donors, including the preparation for Go-No-Go (GNG) meetings, the development and review of technical and budget documents and annexes. 7. Conduct quarterly data and information audits to identify gaps and ensure information is appropriately stored. 8. Perform other duties as needed or requested by the supervisor.

Qualifications

- At least 2 years of relevant professional experience. - A University degree in international affairs, social studies, business administration, international relations, journalism, or other relevant majors.

Demonstrated Skills and Competencies:

- A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct. - Credible written, presentation and verbal communication skills including the ability to convey information effectively. - Excellent word processing and computer skills, particularly MS Office (Word, Excel, and Power Point) - Ability to coordinate and develop written communications pieces (e.g., donor reports, success stories, case studies). - Ability to develop relationships across multiple departments and organize and manage complex data and information to maximize cooperation and productivity. - Ability to plan long-term, organize priorities and work under administrative and programmatic pressures to meet internal and external deadlines. - Ability to work and lead tasks independently while being a strong team player. - Familiarity with program design, including logical frameworks, budgeting and grants/report writing preferred. - Ability to work in a dynamic role and be a quick learner.

Language/Travel:

1. English is required. 2. Travel: possible, as required by the role.

Key Working Relationships:

Position Reports to: Senior Grants Manager

Position directly supervises: N/A

Indirect Reporting (If applicable): N/A

Key Internal Contacts: Senior Grants Coordinator and Grants Managers, and the IRC Whole of Syria Program, Support, and Operational departments (Finance, Partnerships, Programs, MEAL, Supply Chain, Humanitarian Access, and Field Coordination). In addition, the Grants Officer will be in regular contact with IRC Regional and HQ offices as required.

Key External Contacts: N/A

APPLICATION WILL BE RECIEVED UNTIL May 28TH, 2023.

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.