Grants Officer

Contract

This is a DRC - National contract. More about DRC - National contracts.

Job title: Grants Officer

Reporting to: Head of Programmes

Location: Kampala

Overall purpose of the role:

The Grants Officer will work very closely with the PDQC to oversee DRC Uganda grant management. This includes facilitating and supporting the development of high-quality donor reporting, in compliance with donor and internal DRC guidelines, responsible for information management and grant management for all projects. The position is also responsible for providing regular support to project cycle management and program strategy; advising and supporting field teams to ensure the successful reporting of all project activities. The most important role for this position is to develop high-quality and timely reports for donors and other country- and HQ-level communications. The position requires a high degree of responsibility, flexibility and understanding of donor requirements. The Grants Officer will also contribute in developing action plans that include day-to-day tasks and providing overall support and/or guidance to country teams in relation to activity reporting and donor reporting deadlines.

The Grants Officer complements the program team and ultimately responsible for ensuring and maintaining compliance with donor reporting. The objective of this position is to strengthen DRC’s Grants Management capacity – through quality checking and general support to the Program team.

KEY DUTIES AND RESPONSIBILITIES

Grants Management:

• Ensure thorough knowledge and compliance of donor policies and guidelines by implementing teams. This will require developing in-depth knowledge of all of DRC Uganda’s current and future donor policies and guidelines, and cascading this knowledge to implementing teams and support departments through project kick-off meetings, regular reviews and ad hoc support.
• Coordinate project kick-off meetings and in-depth monthly reviews for all new and ongoing projects. This entails supporting implementing teams to develop thorough knowledge of project documents and ongoing and accurate tracking of projects for both internal and donor reporting requirements.
• Setup and manage grant-related information and documentation in Dynamics, DRC’s enterprise resource planning system, which includes a grants management module.
• Daily ad-hoc practical support to the Program team on tasks including filing, scanning, printing and copying of documents, preparation of meetings, calendar planning etc.
• Act as the DRC Uganda focal point for ensuring that all information relating to project grants is well organized and represented on SharePoint- DRC’s online information management system. This will include tasks such as uploading final versions of key documents and keeping project information up to date for all grants.
• Tracking and maintaining high awareness of the reporting schedule (the Rolling Action Plan) across all grants in collaboration with DRC Regional Office.

Reporting:

• Lead both internal and donor reporting processes through proactive planning, coordination of inputs from field and support teams, compiling inputs and providing quality review to ensure timely, accurate, and professional development of reports. This requires ongoing planning, frequent communication and follow up with field and support teams and the ability to produce highly analytical and well written documents.
• Oversee reporting requirements for OPM and UNHCR’s Refugee Response Plan.
• Coordinate with field-level or project-specific MEAL teams to regularly collect, compile and analyze data pertaining to project and program achievement.

Experience and technical competencies: (include years of experience)

• Minimum 3 years professional work experience within grants management or similar
• Good understanding of donor requirements and compliance
• Excellent analytical and editing skills
• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff and other stakeholders
• Excellent communication skills
• Knowledge of displacement issues and local context in Uganda is a clear asset
• Experience in international humanitarian/development work
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment

E****ducation:

• University degree in social science, Economics, international relations, management, or related field

Languages

• Professional fluency in written and spoken English

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 28th October,2022.

Code of Conduct: DRC workers must adhere to the principles outlined in the code of conduct. DRC operates and enforces policies on beneficiary protection from exploitation and abuse, safeguarding and anti-workplace harassment.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunity: DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.