Grants Officer

Programme & Policy

Overview

Manage grants compliance and financial oversight for project partners.

You have:

• At least three years of experience working with projects and/or grants management.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent interpersonal, negotiation and problem-solving skills.
• High proficiency in MS Office tools, with excellent Microsoft Excel skills.
• A university degree in BCOM/Business Studies, or any other relevant field.
• Professional fluency in English.

Contract

This is a DRC - National contract. More about DRC - National contracts.

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About DRC The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC is one of the largest protection actors in Kenya, actively coordinating and advocating for improving the protective environment for refugees and host communities. DRC implements Protection monitoring, Child Protection and GBV prevention and response programmes in its areas of operation to address protection issues faced by displaced and non-displaced at-risk groups and individuals. The programme also aims to identify and build synergies with DRC´s Economic Recovery sector to facilitate durable solutions and Humanitarian Disarmament & Peace Building activities to enhance to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.

Overall purpose of the role: The Grants Officer shall work within the Programmes Unit overseeing grant management and compliance aspects for partners including the support to the project Coordinator/county lead on implementation. The role will be responsible for information management and grant management for all projects. The position is also responsible for providing regular support to project cycle management by ensuring compliance with donor and internal DRC guidelines on contract management as well as the financial compliance of partners. In this capacity, the role will be assisting in the budget management of sub-grants (tracking grant spending, managing and monitoring grant funding received and disbursed to partners), review of partners’ financial reports and expenditures and provide technical guidance on financial capacity. The role shall externally coordinate partners and internally liaise with Finance and Programmes.

Duties & Responsibilities: Grants Management:

• Overall responsibility over granting mechanism, including conflict sensitivity, risk management, and grantee capacity-building strategy
• Responsible for financial management and oversight of expenditure, oversight of the Field Team supporting financial and grant management, support to tracking intervention progress, identifying and escalating intervention risks, and intervention financial reporting
• Ensure awareness and compliance with donor policies and guidelines by grantees
• Coordinate project kick-off and close-out meetings. Participate in periodic reviews for all ongoing grants
• Manage information on the grants and maintain all documentation related to grant management
• Maintain grantee reporting schedule for all grants.
• Assist the project team in preparing for document verification, financial audits, and donor due diligence assessments.

Program Management and Support:

• Support the establishment of Fund operational and delivery SOPs, and responsible for ensuring adherence to Fund SOPs including financial management procedures, and grantee procurement procedures (selection, due diligence, contracting, expenditure, reporting)
• Support the coordination of the project on financial reporting, documentation, disbursement management and general donor compliance;
• Review financial reports and supporting documents submitted by partner organizations and coordinate with the relevant programme, and finance teams on any financial management issues identified and monitor accompanying remedial actions;
• Support the design of interventions, including grantee capacity-building plans
• Building and maintaining relationships with stakeholders (grantees, in delivery locations, and updating project Stakeholder Matrix
• Strongly Contributes to project quarterly reporting and learning products/events
• Overall oversight of project finances by supporting partners in adjusting spending plans Monitor and maintain a consolidated tracker of disbursements to partners, reporting and cash forecasts.
• Support the project lead on the development and record maintenance relating to Sub Grant Agreements, Partnership Memoranda, Terms of Reference, and associated documentation.

Experience and technical competencies:

• At least three years of experience working with projects and/or grants management.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent interpersonal, negotiation and problem-solving skills.
• Competence in coordinating with partner organizations; monitoring and reviewing financial reports
• The ability to analyse, summarize and present a high volume of information quickly and accurately with advanced structuring
• Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced environment.
• Strong strategic thinking and planning skills
• Excellent communication skills.
• Experience in working in complex and hardship areas/contexts
• High proficiency in MS Office tools (with excellent Microsoft Excel skills)

Education

• A university degree in BCOM/Business Studies, or any other relevant field
• Professional qualifications and experience in financial and contract management.

Language:

• Professional fluency in English.

Key stakeholders: Internal: Project team External: National and county government authorities, INGO, NGOs, CSOs, Grantees

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html) About you: In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Conditions Contract: One-year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment. Availability: June 2023 Duty station: Nairobi, with frequent travel to field office locations

Application and CV: Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations. Please submit your application and CV in English no later than 26th May, 2023

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, Female candidates and those from minority groups are strongly encouraged to apply. Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: drc.ngo