Grants Officer

Contract

This is a DRC - National contract. More about DRC - National contracts.

About DRC DRC began operating in Kenya in 2005 with assistance to refugees and displacement-affected communities via implementation of protection and livelihoods activities. DRC works in Dadaab and Kakuma refugee camps, as well as in Nairobi and Mombasa to assist urban-based refugees, and in Mandera County implementing a cross-border resilience programme. In Kakuma, DRC’s programme supports refugee youth and adolescents with life skills, resilience, training and scholarships alongside livelihood and vocational skills development. DRC is an implementing partner of UNHCR and is implementing protection related activities in Kalobeyei camp – which is a new camp opened near the Kakuma refugee camp.

The overall purpose of the role: The Grants Officer shall work within the Programmes Unit overseeing DRC CSSF grant management and compliance aspects for partners including the support to the project Coordinator/county lead on implementation. The role will be responsible for information management and grant management for all projects. The position is also responsible for providing regular support to project cycle management by ensuring compliance with donor and internal DRC guidelines on contract management as well as the financial compliance of BRAVE partners. In this capacity, the role will be assisting in the budget management of sub-grants (tracking grant spending, managing and monitoring grant funding received and disbursed to partners), review of partners’ financial reports and expenditures and provide technical guidance on financial capacity. The role shall externally coordinate partners and internally liaise with Finance and Programmes.

Duties & Responsibilities: Grants Management:

• Ensure awareness and compliance with donor policies and guidelines by implementing teams. This will require knowledge and understanding of DRC Kenya’s current and prospective donor guidelines and cascading this knowledge to implementing teams and support services through project kick-off meetings, regular project reviews, and ad hoc support.
• Coordinate project kick-off and close-out meetings. Participate in periodic budget reviews for all ongoing projects.
• Manage information on the grants module within the DRC ERP ‘Dynamics’ and maintain all documentation related to grant management.
• Maintain and update the reporting schedule (Rolling Action Plan) for all Kenya country programme grants.
• Assist the support services department in preparing for document verification, financial audits, and donor due diligence assessments.

Program Management and Support:

• Support the coordination of BRAVE on financial reporting, documentation, disbursement management and general donor compliance;
• Review financial reports and supporting documents submitted by partner organizations and coordinate with the relevant programme, and finance teams on any financial management issues identified and monitor accompanying remedial actions;
• Support BRAVE partners in adjusting spending plans Monitor and maintain a consolidated tracker of disbursements to partners, reporting and cash forecasts
• Support the Partnership Coordinator on the development and record maintenance relating to Sub Grant Agreements, Partnership Memoranda, Terms of Reference, and associated documentation.
• Assist the Partnership Coordinator in developing guidance, standard templates, and toolkits to ensure timely submission of partner narrative and financial reports;
• Assist the Partnership Coordinator in cascading knowledge to area office staff on partnership administrative processes.

Experience and technical competencies:

• At least two years of experience working with projects and/or grants management.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent interpersonal, negotiation and problem-solving skills.
• Competence in coordinating with partner organizations; monitoring and reviewing financial reports
• The ability to analyse, summarize and present a high volume of information quickly and accurately with advanced structuring, writing, and editing skills.
• Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced environment.
• Strong strategic thinking and planning skills
• Excellent communication skills.
• High proficiency in MS Office tools (with excellent Microsoft Excel skills).

About you: In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Education:

• A Bachelor’s Degree in the Social Sciences, Economics, Statistics or Information Management Sciences.

Language:

• Professional fluency in English

Key stakeholders:

• DRC technical sectors/departments from different offices
• BRAVE organizations, local NGOs, INGOs and community-based organizations

Contract: One year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment. This position termed as local position with no housing and no R & R. Availability: May 2023 Duty station: The position will be based in DRC Country office, Nairobi

Application and CV: Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations. Please submit your application and CV in English no later than 18 April, 2023 Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.