Grants Manager - Tripoli/Tunis

IRC - The International Rescue Committee

Open positions at IRC
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Job Description

BACKGROUND: Founded in 1933, the International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. Leading the way from harm to home, the IRC is committed to bold leadership, innovation, and collaborative partnerships. The IRC launched an emergency health response in Libya in September 2016 as the humanitarian situation in Libya was deteriorating following the 2014 civil war. Since then, the IRC has broadened its portfolio with health, protection, and governance programs aiming to employ a holistic approach to meeting the needs of crisis affected and vulnerable communities to survive, recover, and gain control of their futures.

JOB OVERVIEW/SUMMARY: The Grants Manager will be based in Tunis, Tunisia / Tripoli, Libya with frequent travel to Libya. Under the supervision of the Senior Grants Manager, the Grants Manager will contribute to grants management, donor reporting, grants information management and capacity-building efforts. The Grants Manager also supports programmatic and budgetary monitoring, compliance with donors and internal IRC rules and regulations. The position is based in Tunis or Tripoli, with frequent travel to Libya (if based in Tunis). This is a local position and open to Tunisian and Libyan candidates.

MAJOR RESPONSIBILITIES: The main responsibility of the position include:

Reporting and information management (50%):

§ Lead day-to-day aspects of donor reporting processes to ensure the timely submission of accurate programmatic reports, which are reflective of IRC’s strategy in Libya.

§ Coordinate with the finance department to ensure timely submission of financial reports. This includes tracking and disseminating reporting schedules and templates, reviewing reports for accuracy and compliance, as well as coordinating reviews and submitting reports to donor.

§ Enhance the country office profile by maintaining project fact sheets, providing relevant information for dissemination to donors, regional office, HQ and others, as necessary and requested.

§ Collect and draft success stories and communication material as necessary.

§ Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal IRC documentation and other Grant Unit tools, including coordination and preparation of documents and files for internal and external audits.

Grants management (30%):

§ Monitor and facilitate compliance of programs with donor and IRC requirements and raise issues affecting external/internal compliance.

§ Lead Program Cycle Meetings, including monthly Project Implementation Meetings and Budget vs Actual (BVA), take minutes and action points, and follow up with senior management on progress.

- Work closely with technical coordinators to enhance the capacity of local staff in project management, including work-plans, procurement plans, recruitment plans, and spending plans. - Lead programmatic revisions such as cost modifications, program realignments, and no-cost extensions. This includes coordinating technical and budget inputs, and managing the review and approval process.

Other tasks as required (20%):

§ Contribute to the development of proposals and annexes as necessary for submission to donors in coordination with program leads and the finance and operations teams.

§ Build grant management capacity of field staff by facilitating trainings and providing one-on-one follow up support in report writing, proposal development and other related topics.

§ Support Partnerships Manager in partnership/sub-grant development and management processes in accordance with IRC’s Partnership Excellence for Equality and Results System (PEERS)

KEY WORKING RELATIONSHIPS:

§ Position Reports to: Senior Grants Manager

§ Position directly supervises: N/A

§ Indirect Reporting: N/A

§ Other Internal and/or external contacts:

§ Internal: HQ and Regional grants/compliance teams, DDP, Program Coordinators, field coordinators, finance department, HR Lead

§ External: In-country donor counterparts

Qualifications

- Bachelor’s degree in international development/affairs, public administration, or related subject; Master’s degree preferred - At least three years’ experience working with international non-governmental organizations in the area of program development, grants management, and/or project management

§ Prior grants management experience and familiarity with USG, European and UN donor regulations, procedures and requirements

§ Demonstrable understanding of project planning and management cycles, and strong program design skills

§ Demonstrable high-level performance management and team-working skills; well-developed negotiation skills and ability to communicate effectively in internal and external settings

§ Demonstrable ability to work, communicate and build effective relations remotely

- Excellent English written and verbal communication skills - Familiarity with budgeting using MS Excel - Ability to prioritize high volumes of work to meet tight deadlines

§ Ability to work well under unstable security, administrative, and programmatic pressures

§ Highly organized, close attention to detail, and ability to effectively prioritize tasks in a fluid environment

§ Familiarity with international IRC systems and processes preferred

§ Experience in the region preferred

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.

Added 1 year ago - Updated 9 months ago - Source: rescue.org