Grants Manager

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IRC - The International Rescue Committee

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Major Responsibilities:

Development and Grants Management

Prospecting:

- Ensure representation of IRC Washington in all regional opportunities, particularly for restricted funding, in close coordination with Development Team, Site and Program Leads, Deputy Director for Programs, Technical Advisors, Grants Administrator, and other relevant staff. - Consult regularly with Program Leads and Senior Leadership to understand IRC Washington’s programs, program needs, and strategic vision. - Research and assess funding opportunities for specific program areas and projects in accordance with IRC Washington’s program needs, objectives, and strategic plan. - Ensure maintenance and management of IRC Washington funding prospect and proposal calendar and track opportunities. - Coordinate opportunity go/no-go decision process with senior management team to ensure equal opportunity across programs and objective, strategic decision-making process.

Proposal Development (Pre-Award):

- Lead development of concept notes, expressions of interest, and grant proposals, including ensuring budgets, logframes, program design, and narrative comply with funder requirements and meet high quality standards in coordination with Program/Site Leads, Finance Manager, and headquarters’ Resource Acquisition and Management (RAM) department. - Provide grant writing expertise as part of this process and when needed to support high quality proposals. - Review funding opportunities and highlight noteworthy areas of compliance or concern with Program Leads, finance, and/or others as relevant. - Apply advanced organization and management skills to proposal development process ensuring clear expectations, appropriate support, timely feedback, and compliance with IRC processes and timelines. - Coordinate with RAM, Finance, Development, and Program Leads to ensure partners (i.e. potential subawardees) are vetted and agreements are developed and signed according to IRC’s Partnership Excellence for Equality and Results System (PEERS) pre-award protocols. - Ensure coordination of proposal planning meetings and drive proposal development, task assignments, checklists, and timeline. - Review proposal narratives, budgets, and attachments for quality and compliance with donor requirements; support translation of internal IRC budgets to donor budget format, as required. - Ensure use and maintenance of proposal tracking and donor tracking systems and regularly update the WA leadership team with accurate data.

Grants Management (Post-Award):

- Coordinate grant/award negotiation and agreement stage with donors and ensure contract terms are understood and agreeable with Finance and Program teams. - Review grant award and agreements to fully understand compliance requirements, approved budgets, allowable activities and expenses, in consultation with Program Leads, finance team, and RAM. - Work with RAM to ensure compliance with IRC post-award processes and smooth execution of new funding agreements. - Collaborate with Program Leads and finance team to modify final budgets as requested by donor and communicate with RAM to ensure incoming restricted funds will be tracked. - Lead post-award PEERS process to ensure sub-awardees’ contracts are drafted with detailed information on scope of work, deliverables, fund disbursement, and monitoring plans in coordination with the partners and program teams, and in compliance with Finance and RAM. - Ensure facilitation of grant opening meetings in partnership with relevant program lead and ensure program and finance teams are fully aware of donor requirements. - Support Grants Administrator to initiate, track, and ensure completion of finance and accounting processes to initiate spending under new funding streams; ensure communication with all relevant staff. - Ensure maintenance of grants management tracking and donor report tracking systems and regularly update the WA leadership team with accurate data. - Manage and maintain grant reporting calendar across all funding streams and programs and support program teams in developing, preparing, and submitting required grant reports. - Work with Monitoring, Evaluation, and Learning Manager and program teams to ensure ongoing data collection that supports tracking of program outcomes and impact as well as required reporting. - In collaboration with programs team provide support and review of donor reports as needed. - Work with Program leads and Grants Administrator to ensure processes are in place to collect, document, and track grant-required match and that roles and responsibilities are clear.

Supervision & Training:

- Recruit, train, supervise, and lead Grants Management staff and provide vision, appropriate coaching, mentoring and support; utilize IRC’s People Management Standards including regular check-ins, setting expectations, direct feedback, and performance evaluation of direct reports. - Provide leadership and management of grants team (currently this position and a Grants Administrator) to ensure workload is managed in a way that respects and promotes work life balance and professional growth. - Identify areas of support, skill development, and training needed to cultivate proposal development skills of relevant program staff. - Facilitate workshops on program design, proposal development, opportunity evaluation, and other relevant topics for Program Leads and other staff. - Work with team to create grant proposal toolkits relevant to different program areas and across all program areas. - Support creation and maintenance of a library of high-quality data, language, and research on a variety of relevant topics for use in proposal development, concept notes, and other fundraising.

Systems & Accountability:

- Establish and continuously update a Standard of Practice (SOP) for the Grants team in coordination with Finance team, Program Leads, and RAM. - Leverage regular communications with Finance team, RAM, and Program Leads to improve SOP and workflow. - Support the development and use of organizational processes and tools that allow for streamlined management of proposal and grant management processes at the local level. - Manage continuous improvement on the utilization of process management tools to track opportunity pipelines, award management, and reporting in coordination with senior management, finance, and program staff. - Ensure the go/no-go review process of opportunities is consistently applied and strengthened in partnership with senior management team. - Maintain proposal calendar, pipelines, grants tracking, and regularly update senior management with timely data and information.

Key Working Relationships:

- Position Reports to: Deputy Director for Programs - Position Supervises: Grants Administrator - Indirect Reporting: Executive Director, Senior Management Team - Internal: Program Leads across all IRC Washington program departments, Finance Manager, Deputy Finance Manager and Finance team, Development Manager and team, Resource Acquisition and Management team (HQ), Monitoring, Evaluation, and Learning Manager - External: Public funders at city, county, state, and federal levels; local/state partners and stakeholders; community service partners; corporate and foundation partners - Other Internal and/or External Contacts:

Job Requirements:

Professional Experience:

- Significant (3+ years) professional experience in non-profit business development, proposal development, grant writing, grant management, or relevant areas required - Demonstrated success with proposal development measured by number of proposals submitted and percentage of awards received - Experience managing robust grant portfolio including proposal development, grant writing, grant management, funder compliance, reporting, and related areas of responsibility - Proven ability to develop and maintain organized and streamlined systems for managing processes and tracking status and progress - Certification or continuing education in project management, proposal development, grant writing, and/or fundraising a plus - Experience managing staff, coaching and training staff, and developing staff skills in areas of proposal development, project design, and grant management

Demonstrated Skills and Competencies:

- Excellent writing, research, and organizational skills - Highly developed organizational skills and systematic process management ability - Familiarity with grants process of government funding agency(ies) (federal, state, and county/city level) - Familiarity with the Washington non-profit environment strongly preferred - Understanding and comfort working with budgets and finance departments - Ability to work autonomously in scheduling and prioritizing within tight deadlines and focus on high quality work product - Self-directed but with strong interpersonal skills and the ability to work well within a team - Ability to collaborate well and provide leadership, direction, partnership, and support - Competence working in a multi-cultural environment with people from different backgrounds and levels of experience - Proficiency in Microsoft Office applications: Word, Excel, Outlook, and project management tools - Comfort with web-based databases and platforms; ability to learn new systems quickly - Excellence in written and spoken English - Lived experience as a refugee or immigrant is preferred - In lieu of lived experience, experience working with refugees and/or immigrants; cross-cultural or overseas experience accepted - Commitment to anti-racism and ongoing learning

Working Environment:

- Flexible hybrid office environment (remote and in-office) - Occasional travel to Spokane or Seattle (depending on home location) required

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirement.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Qualifications Update

Added 10 months ago - Updated 9 months ago - Source: rescue.org