Grants Manager

Job Description

Background/IRC Summary:

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon, and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

Based in Amman, Jordan the Grants Manager will provide grant management, business development, and reporting support to the Grants Unit, which leads all aspects of the IRC’s Syria portfolio. The Grants Manager will also support donor engagement and work closely with program staff, finance, and operations to ensure quality management of emergency and recovery programs in the portfolio. The Grants Manager is expected to work closely with the Senior Grants Coordinator to ensure that reports are developed and submitted in compliance with donor priorities and requirements; and submitted on time. Likewise, the Grants Manager will work with the Partnership Unit as it affects subaward management, proposal development, and donor reporting.

Award Management and Compliance

- Submit high quality donor reports, narrative and financial, on a timely basis according to IRC and donor regulations. Ensure all required documents are included, complete, accurate and approved by the respective Program Coordinator/s and country management. - Work closely with the Program and finance teams to develop standard reporting templates and tools that will support improved narrative, logframe and financial reporting. - Maintain knowledge of grant agreement language and regulations, serving as a knowledge resource on assigned donors and raising questions where needed. - Raise compliance issues proactively with the Senior Grants Coordinator. - Lead grant opening meetings, quarterly grant review meetings, and grant close out meetings in collaboration with the Senior Grants Coordinator. - Lead management meetings, including monthly review of Budget vs Actual (BVA) reports to address and raise any projected underspend. - Keep the Senior Grants Coordinator informed and informed and advised of any projected inabilities to meet contractual obligations, report submission, and spend rates/significant budget variances. Be able to proactively mitigate risks through proposing remedial solutions. - Compile and respond to information requests from IRC’s regional, London and NY offices.

Business Development

- Support donor engagement to support retention of existing donors and exploring partnership opportunities with new donors. - Support the development of high-quality proposals and budgets that are relevant to IRC’s Strategic Action Plan and include input from key stakeholders (finance, operations, programs, partners, etc.). - Contribute and give support the different aspects of the proposal development process – including compilation/editing of the technical narrative, development of budgets and budget narratives, drafting of required annexes, etc. - Work closely with grant counterparts in NY, London, and Amman to ensure coordination and adherence to proposal timelines and requirements.

Staff Performance Management, Learning & Development

· Develop and implement remote management capacity building approaches to build the strengths of the teams in Turkey and Syria.

· Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.

· Hold high-quality meetings with line manager on a regular and predictable basis, minimally on a monthly basis.

· Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.

Qualifications

Required Experience/qualification/Skills:

- Bachelor’s degree in related field - At least 3 years of progressively responsible professional experience in grant management and business development - Previous experience in an emergency or conflict-afflicted setting is required.

Demonstrated Skills and Competencies:

- A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct. - Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development - Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution. - Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context. - Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience. - Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity. - Curiosity, a desire to continually learn and develop and a sense of humor is a must. - Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

- English is required, while Arabic is desired. - Travel: 15% to field sites as well as attending regional and global workshops and meetings.

Key Working Relationships:

Position Reports to: Senior Grants Coordinator Position directly supervises: NA

Indirect Reporting (If applicable): Senior Grants Mangers Key Internal Contacts:

- Country Program: Senior Grants Managers, Grants Manager, Partnership Unit, Program Coordinators, finance staff, MEAL Unit, Operations and Humanitarian Access team. - Region/Global: Regional Program Officers, Technical Advisors, Award Management Unit

Key External Contacts:

- Donors - Partners

Interested candidates are kindly requested to apply maximum by 02.Feb.2023, Attaching a cover letter is mandatory to consider the application.

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate, and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.