Grants Management Specialist

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The “Women in Politics, Public Administration and Civil Society” Project (hereinafter WiP 2.0 Project) is funded by UK Good Governance Fund (UK GGF), which is logical continuation of the previous “Women in Politics” project (funded by UK GGF) and Gender Equality in Public Administration of Armenia” project (GEPPA, funded by UNDP). The project builds on the previous results and gender equality and women empowerment effort at national and local levels to further advance women’s right and opportunities in decision-making roles. The project is implemented in partnership with the RA Ministry Territorial Administration and Infrastructure, the RA Ministry of Labour and Social Affairs and OxYGen Foundation. The project includes programmatic work in three Strategic Directions: 1. Advance women’s leadership and political participation in local decision-making via public or civic roles 2. Strengthen the gender sensitivity and gender responsiveness of public administration system and gender mainstreaming in public institutions at national and local levels 3. Strengthen the role of civil society in setting agenda, contribution to decision-making and monitoring of governance processes on gender equality, women rights and women empowerment in Armenia. Under Strategic Direction 1, the project aims to distribute and implement 37 local initiatives (small grants) under the UNDP’s “Innovation Challenge” to further advance leadership, cultivate sense of ownership towards community affairs, transform attitude and commitment to participatory local democracy, as well as strengthen co-operation with the LSGs. The initiatives will be implemented both by the women leadership school participants, as well as the members of the Women and Youth Advisory Councils. The initiatives will be geared towards strengthening social cohesion and social mobilization, participatory democracy, awareness raising on local self-governance, community needs assessment through participatory research, sectoral projects towards community development, as well as improvement of community services. Local initiatives implementation will imply design/finalization of the grants call, disseminating, collecting, reviewing and finalizing grant applications, constant engagement with the grant recipients to monitor and adjust course of action, advising and consulting in the course of implementation, as well as reporting on the results. Given the complexity and volume of the work to be done, WiP 2.0 project will engage a dedicated Grants Management Specialist to co-ordinate the whole chain of the afore-mentioned local initiatives’ delivery under the UNDP’s “Innovation Challenge”, including preparation phase, grants ideation and conceptualization, implementation and follow-up.

Under the overall guidance and supervision of the Project Analyst/Coordinator, the Grants Management Specialist will be responsible for the services described below. The work will be carried out in line with the Project Document and in full compliance with UNDP Rules and Regulations.

Duties and responsibilities: Preparation Phase  Revision of the project grant schemes, identification of the specificities of each type, formulation of potential coding categories;  Based on the revision and the project needs analysis, development of internal grants and results management system;  Validation of the proposed system with the Gender Equality Team;  Identifying the needs of the grant recipients and suggest capacity building topics to ensure effective project implementation. Grants Ideation and Conceptualization  Review selected Project Documents, Budgets, Gantt Charts, other relevant document and provide recommendations to improve the package;  Collect and prepare required documentation as per the templates provided by the UNDP team for contracting;  Technical support to teams in sourcing the local self-government/ national government partnership commitment. Implementation  Ensuring regular communication, guidance, and weekly monitoring of the project implementation in close collaboration with Project Analyst/Coordinator and Project Expert  Maintain and update the grants and results management matrix on weekly basis;  Flag the bottlenecks to the project management;  Amend the project proposals when needed to address the bottlenecks as the case may necessitate;  Ensure regular filing of the grant interim reports, check and verify the conformity of deliverables to the tranche targets;  Provide comments to the interim and final narrative and financial reports. Follow Up  Upon the project completion, provide analytical summary based on the grants and results management matrix;  Based on the success of the pilot, develop a short model for possible replication by other interested parties/ beneficiaries.

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility:LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

2030 Agenda: People - Gender - Women's Leadership (Political, Public Admin and Private Sector) Business Direction & Strategy - Effective Decision Making - Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources Business Management - Working with Evidence and Data - Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making Business Management - Project Management - Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals Partnership management - Relationship management - Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding Business Management - Communication - Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels

grant management, capacity development on project management, project design, monitoring and evaluation in possession of Bachelor’s degree Required: • Proven experience in designing and implementing effective grants projects in line with the organizational (ProDoc) objectives • Strong research skills to analyze data and provide actionable insights for grants’ management improvement • Skills of program impact evaluation, using feedback and data for ongoing improvement • Experience in grant management of civil society organizations, especially at grass-root level Desired: • Knowledge of policy and development trends in regard to women and youth participation, direct democracy, local self-government and community development and in Armenia • Effective collaboration skills with internal and external stakeholders • Excellent knowledge in producing comprehensive reports with clear recommendations, facilitating informed decision-making • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling web-based management systems

As of Feb 2024, National UN Volunteer Specialists in Armenia receive AMD 374,248/month as their Volunteer Living Allowance. Other benefits and entitlements include:

1. Pre-assignment: Entry lump sum - USD 400 (one time payment) Relocation costs - $200 at beginning and end of assignment if duty station is outside of commuting distance (as determined by UNV)

2. During assignment: Volunteer living allowance - AMD 374248.5 (as mentioned above) Learning - Access to UNV's learning and career development resources Annual leave - 2.5 days per month Insurance - Comprehensive coverage for health, life and malicious acts for the UN Volunteer and health insurance coverage for up to 3 eligible dependents . See the Conditions of Service for more details on eligibility criteria.

3. End of assignment: Exit allowance (paid on successful completion of the assignment)

Yerevan is safe city with occasional public unrest related to the current situation. The climate is continental, with hot and dry summers, cold and snowy winters. The air pollution high during winter time months. The city offers a huge variety of restaurants, cafes, clubs, and other possibilities of diversion. Usually culturally highly active, all over the year one can enjoy on-going programmes of theatre (also international), classic and modern music, ballet, concerts, at everyone 's average. Art expositions are organized quite often, and spring and autumn programmes of international cinema are shown at the National Gallery. Water and electricity are mostly available everywhere in the city, and shops offer all kind of goods (though mostly of local production). Health facilities are good though were overloaded at the time of covid-19 situation.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.