Grants Management Specialist

Contract

This is a DRC - Expatriate or National contract. More about DRC - Expatriate or National contracts.

This is a DRC - National contract. More about DRC - National contracts.

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation.

DRC has been present in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, DRC currently implements projects in Central Darfur, South Kordofan, Gedaref, and Khartoum states.

DRC in Sudan office is looking for an experienced Grants Management Specialist; this role has a country focus and ensures compliance to DRC procedures and guidelines within DRC Sudan’s country portfolio. The role plays a critical role in DRC’s capacity to ensure strong compliance to donor guidelines, supports project cycle management processes, and supporting monthly and ad hoc grant meetings. Based in Khartoum, the grants management specialist is responsible for taking a leading role in the successful compilation of reports, concept notes, and tracks all grants management requirements.

The grants management specialist should be prepared to work alongside functions such as the Head of Programme, audit and compliance specialist, Head of Support, and grants management coordinator in understanding and adhering to donor guidelines, and in enduring that all partners are aware of and supported to comply with donor guidelines and contractual obligations.

About the job

The individual will report directly to Grants Management Manager. Your main duties and responsibilities will be:

Assess and build the country office’s capacities to comply with DRC's grant management guidelines • Ensure country office compliance with grants management system (GMS) • Assist country office and regional office in preparing, facilitating, and following up on grant meetings as well as in drafting, finalising, and sharing minimum set of documents required for grant meetings • Provide support on grants management of multi-country and regional grants

Donor compliance • Provide training on compliance with donors’ regulations and requirements. • Provide support to country offices to ensure operational compliance of grants with guidelines and donor regulations in the areas of finance, logistics, procurement, and human resources. • Review country office reports to donors

Prepare and present donor compliance guidelines at kick-off meetings and provide ongoing support to program teams in adhering to donor guidelines • Prepare and present on donor rules and regulations during grants meetings.

Programme development • Lead or assist in developing and/ or reviewing concept notes, proposals, and amendments for multi-country or regional interventions. • Gap filling or providing temporary support to country offices for proposal development.

Other • Liaise with finance colleagues on budget follow up and expenditure levels of running grants

• Conduct or facilitate country and regional level donor mapping • Conduct or facilitate training for country or regional office, including but not limited to on logframes, proposal development, and/ or reporting • Inductions of new colleagues • Other tasks as identified by the Grants Management Manager

As a Specialist, the post-holder is responsible for the following: • Responsible for providing specialized knowledge and operational know-how within a specific discipline • May also have technical line responsibilities, but generally on technical or operational matters

About you

• Bachelor’s degree (Masters preferred) in international relations, project management, business administration, or similar studies relevant to the post.

At least 3 years of grants management experience with an international NGO. • Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies. • Proven experience in successfully applying for institutional donor funding. • Proven experience in capacity building and training of national staff and partners. • Full professional proficiency in English

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with DRC’s vision and values.

Designation of Duty Station: Sudan-Gedaref or Nairobi( Kenya)

Start date: ASAP

Contract type:

Expatriate or national contract

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A****pplications sent by email will not be considered.

Closing date for applications: 21 June 2023

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website drc.ngo.