Grants Management Specialist

Contract

This is a DRC - National contract. More about DRC - National contracts.

DRC has been responding to various humanitarian crises in Lebanon since 2004, working with Palestinian, Iraqi and Syrian refugees. DRC received registration from the Ministry of Interior in 2011, and since then has focused primarily on responding to the Syrian refugee crisis in Lebanon and the resulting impact on Lebanese host community. DRC Lebanon’s focus is to ensure that we are able to respond to critical emerging humanitarian needs whilst improve the living conditions of displacement-affected populations and contribute to the achievement of durable solutions. With an annual portfolio of $12million, and with approximately 200+ staff, DRC is focusing its response in protection and economic recovery (Ec-Rec) sector in Bekka, North Lebanon and Beirut. DRC is also contributing to the evidence base and coordination structures in country through our Evidence Generation and referral information management (RIMs) teams.

About the job

The Grants Management Specialist position will provide essential grant management support to the Programme Development and Quality Manager and Head of Program in delivering quality programs in line with the DRC Lebanon strategy and country action plan.

The Grants Specialist is responsible for the coordination and development of high quality proposals for DRC’s programs in Lebanon.

The Grants Specialist will ensure grant management throughout the grant management cycle, including ensuring timely and high quality reports are submitted to donors and grants management databases and tools are kept updated. This position will ensure and provide guidance on compliance with donor and internal DRC rules and regulations, and is further responsible for grants management capacity-building efforts.

Reporting to the PDQ Manager, this position will work closely with all departments and staff including Program Managers, Specialists, HR, Finance, and Operations on compliance, donor regulations, business development and reporting.

The Grants Management Specialist will supervise a Grants Management Officer.

Your main duties and responsibilities will be:

Project Development and Coordination

• Lead on and coordinate the development of concept notes and proposals in collaboration with Program Managers, field staff, operations staff, the DRC Regional Office, and DRC HQ colleagues, ensuring alignment with DRC and strategies, priorities and requirements and DRC’s program handbook guidelines.
• Facilitate communication between all departments (program, MEAL, finance, safety, logistics and procurement, and human resources) in drafting of proposals, budgets and reports.
• Collaborate with all program/project managers and coordinators in proposal writing processes including partners such as sub-grantees.
• Assist the Head of Programs (HoP) and PDQ Manager to align new proposals to DRC Strategy and Country Action Plan.
• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.

Grants Management & Reporting

• Lead on the organization and follow up of grant opening meetings, monthly grant review meetings, and close-out meetings jointly with Program Managers, Specialists, HR and Finance. Ensure that meetings monitor project implementation and spending, support operation/program integration, troubleshoot challenges, ensure donor compliance, and identify and apply lessons learned. Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions.
• Review Budget Forecast Updates, consolidated spending, implementation, procurement, and staffing plans for each project and flag up discrepancies to the teams and PDQ Manager at monthly grants meetings.
• Provide guidance on and ensure compliance with donor and DRC rules, regulations, and guidelines and raise issues affecting external/internal compliance.
• Lead application processes and ensure compliance regarding (no-) cost extensions, amendments, top-ups, and reallocations.
• Ensure that DRC Dynamics is updated and relevant functionalities correctly used.

Capacity Development and Line Management

• Undertake training for program and operation staff on grants management principles and processes to enhance quality within DRC programming. Topics could include donor compliance, report writing, proposal development, and other topics as needed.
• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting quarterly performance objectives, providing regular and timely positive and constructive performance feedback, and conducting annual performance reviews.
• Update, streamline, and disseminate grants management tools and resources.

Fundraising & Donor Liaison

• Conduct regular donor mapping exercises with up-to-date information on donor strategies, priorities and funding opportunities and, together with PDQ and program teams, develop donor engagement strategies in line with the country program’s strategy.
• Support in development of an overall funding strategy for the country.
• Liaise with donor representatives and consortia in support to the CD and HoP as delegated.

Other

• Raise any issues of non-compliance and assure compliance with DRC standards and procedures.
• Provide regular updates to the HoP and SMT.
• Perform other duties as agreed with the HoP and PDQ Manager.

About you

To be successful in this role we expect you to have a Master's degree in political science, international development, economics or other relevant field.. Moreover, we also expect the following:

• Minimum 3 years of relevant experience in program development, management, fundraising, and design in the humanitarian sector, preferably with IDP/Refugee-related emergencies
• Experience in writing high quality proposals for large donors, such as DFID, ECHO, USAID, OFDA, UNHCR, and other UN agencies.
• Knowledge of donor rules and regulations.
• Strong Analytical skills (data and financial)
• Strong communication, coordination and interpersonal skills
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.
• Ability to work effectively and efficiently both independently and in teams.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 12 months

Band: G2 Non Management

Start date: March 2022

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment; please refer to drc.ngo under Vacancies. For questions regarding the vacancy please contact [email protected]

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A****pplications sent by email will not be considered.

Closing date for applications: February 21, 2022

For further information about the Danish Refugee Council, please consult our website drc.ngo.