Grants Management Manager

Contract

This is a DRC - Expatriate or National contract. More about DRC - Expatriate or National contracts.

DRC has been responding to various humanitarian crises in Lebanon since 2004, working with Palestinian, Iraqi and Syrian refugees. DRC received registration from the Ministry of Interior in 2011, and since then has focused primarily on responding to the Syrian refugee crisis in Lebanon and the resulting impact on Lebanese host community. DRC Lebanon’s focus is to ensure that we are able to respond to critical emerging humanitarian needs whilst improve the living conditions of displacement-affected populations and contribute to the achievement of durable solutions. With an annual portfolio of $12million, and with approximately 200+ staff, DRC is focusing its response in protection and economic recovery (Ec-Rec) sector in Bekka, North Lebanon and Beirut. DRC is also contributing to the evidence base and coordination structures in country through our Evidence Generation and referral information management (RIMs) teams.

About the job

The Grants Manager (GM) is a key position in Programs Department supporting country Programme Leads to ensure the programme development and implementation is of high quality, based on evidence, and implemented according to the organization’s standards and donor rules. The Grants Manager is responsible for leadership and management of the Grants Unit and provides coordination and technical support to the Head of Programs (HoP) in fundraising, donor relations and engagement as well as coordination to the Regional Office (RO) and HQ counterparts.

This role has a country focus and contributes to the development of country Funding strategies, which are translated into related action plans and day-to-day tasks. The role provides institutionalized support and/or technical guidance to DRC Program Teams in donor compliance and Project Cycle Management..

Your main responsibilities will be:

Programme Development and Fundraising (35%)

• Develop a Programme Funding Strategy and donor mapping for Lebanon programme with a particular focus on diversification of funding and donor retention;
• Ensure coordination with the relevant departments for submission of quality proposals, revisions and reports;
• Liaise with donor representatives and coordinate donor visits to programme sites, in support to the HoP;
• In collaboration with MEAL/technical coordinator, Support programme analysis for the annual country strategy review and periodic programme planning processes;
• In collaboration with MEAL/technical coordinators, ensure that Project proposal development and donor reporting are informed by reliable organizational data and learning;

Grant Management/Compliance & Reporting (35%)

• Develop and maintain up-to-date and in-depth knowledge of donor rules and government policies,and build the capacity of implementing teams to ensure full compliance;
• Ensure Project/Grant cycle management processes like Kick off Meetings and Grants Opening Meetings, Grant Review Meetings are conducted regularly as per DRC guidelines and flag any discrepancies to HoP and SMT;
• Review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding;
• With support from HoP, lead on negotiations with donors for any programmatic/operational changes, as well as lead on the submission of any necessary documents;
• Ensure proposal development and donor reporting processes by developing guidance, SoPs, and systems of ensuring ensure high-quality, donor-compliant submissions;
• Be the country point of contact for DRC rules and regulations, donor reporting, Grants information management and grants management capacity-building efforts;

• Work closely with the Finance department to ensure that the financial reports submitted to donors' match with the narrative reports;

  Grants Information Management (10%)

• In collaboration with the Communications Unit, support the senior management in evidence gathering for briefs for Fundraising and visibility purposes;

• Develop strategy for and manage online Grants and processes including online trackers and filing system;
• Ensure relevant user manuals for Grants information systems are in place and accessible to the team;
• Ensure all grants are tracked and coordination with the RO and HQ;
• Maintain continuity of macro analysis of Grants Portfolio and communicating needed actions to senior management especially on Funding situation, burn rate, upcoming opportunities;

External Communication and representation (10%)

• Develop and validate necessary documentation, such as reports, presentations and organizational documentation, to share with donors and stakeholders;
• Liaise with donors in the submission and follow up of Agreements and Reports;
• Act as a focal point to facilitate any donor visits or third-party Monitoring;
• Participate in external Coordination and fundraising related meetings as delegated by HoP;

Staff Management and Capacity Building (10%)

• Supervise all staff in the Grants and Programme Units ensuring appropriate and timely performance management;
• Develop capacity strengthening plan for Grants and Programme teams taking into consideration business continuity, staff turnover and localization;
• Establish systems that promote good working culture, teamwork, efficiency, motivation and staff duty of care for Grants Unit.

About you

To be successful in this role we expect you to have the below:

• At least five years of professional experience in humanitarian emergency contexts with Program development/Grants Management responsibilities, preferable to have at least two years of experience at Grants management level;
• Master’s degree in international relations, project management, business administration, or similar studies relevant to the post
• At least 3 years' experience with people management;
• Knowledge and experience working with multiple sectors including protection and early recovery/ livelihoods;
• Commitment to integrate gender, conflict sensitivity and accountability into programming;
• Solid experience in project development and management including good skills in donor reporting, and compliance;
• Extensive knowledge of UN, US and European institutional donors and their compliance requirements with proven experience of developing successful funding proposals;
• Keen understanding of the complexities in Lebanon in or similar contexts;
• Excellent communication and writing skills in English and Arabic;
• Strong cross-cultural communication skills and eager to work as part of a diverse team. Sensitive to interpersonal differences and a range of viewpoints;
• Highly developed leadership abilities, including the ability to coach, motivate, grow, and support effective teams;
• Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple activities and deadlines simultaneously;
• Analytical, strategic, and able to proactively develop solutions to complex challenges;
• Flexible and innovative. Able to adapt plans and pivotal approaches in response to changes in context;
• Reliable, patient, and able to work independently in a fast-paced environment;

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

• Contract length: 12 months renewable based on budget availability and performance.
• Band: F-1
• Designation of Duty Station: Beirut
• Start date: January 2024

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment. For questions regarding the vacancy please contact [email protected]

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A****pplications sent by email will not be considered.

Closing date for applications: 10th of November 2023 (Applications will be reviewed on rolling basis)

For further information about the Danish Refugee Council, please consult our website drc.ngo.