Grants & Data Specialist

Job Description

Job Overview/Summary****: The Grants and Data Specialist plays a critical function within the IRC Dallas team by supporting pre and post-award activities via the development of new funding proposals, coordinating the maintenance of grant management systems, and carrying out reporting and compliance activities.

This position maintains a reduced schedule of 20 to 25 hours per week and is eligible for benefits. The position reports to the Grants & Compliance Coordinator (GCC).

Major Responsibilities:

New Business Development (Pre-Award)

- Research and identify new business development (grant) opportunities both public and private in coordination with GCC and local program leadership. - Maintain opportunity tracking system (OTIS), by uploading required information and documents for proposal tracking. - Support the development of proposals including public (federal, state, city, internal) and private (national, state, regional, local, internal) opportunities in conjunction w/ GCC. - Collaborate with GCC, program directors and program managers to develop and draft proposals (narratives, timelines, work plans, applications), and prepare supporting documents needed for submissions. - Submit proposal questions to donors on behalf of proposal development team. - Review proposal drafts for clarity, content, and responsiveness. - Follow established business development processes and internal procedures.

Data, Grants Management and Compliance (Post-Award)

- In conjunction with GCC, initiate account code requests by uploading documents to OTIS and following up with Post Award Officer at HQ. - Work with GCC and leadership team to schedule grant opening, closing, and check-in meetings - Review program data ensuring data entries are complete and accurate. - Address data inconsistencies/errors by working with program staff to identify and make necessary corrections. - Assist with responding to HQ requests related to grants and contracts.

Monitoring & Evaluation (Post-Award)

- Support client engagement and feedback activities by developing client feedback surveys in coordination with program staff, scheduling regular feedback reminders for program staff, and providing support in preparing and soliciting survey responses from clients/partners/staff. - Draft reports for program staff and SMT on client feedback evaluations. - Provide other monitoring and evaluation support to programs as needed. - Attend monthly M&E Community of Practice calls.

Job Requirements:

- Undergraduate degree required, preferably in related field such as Public Administration or Business Administration. Graduate degree preferred. - A minimum of two years of professional work experience, in proposal/grant writing, project management, or related area - Grant writing and previous editing experience is a plus - Proven ability to work as a team member in a cross-cultural environment - Proficient in Microsoft Office applications (Word, Excel, Outlook) and with using online client management portals - Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, integrity, and equality as defined in the IRC Way - Fluency in English, both spoken and written with exceptional attention to grammar. - Solid organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines without close supervision.

Demonstrated Skills and Competencies:

- Ability to prioritize and manage time effectively - Excellent interpersonal skills: the ability to work effectively with partners and colleagues. - Solid organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines - Solid communication skills with ability to make judgements about appropriate information to share with various levels of stakeholders. - Professional work or internship experience in refugee social services, humanitarian relief, public service, or other not-for profit environment strongly preferred.

Working Environment****: Combination of standard office work environment and remote work.

COVID-19 Vaccination Requirement****: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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