Grants Coordinator Mozambique

Contract

This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.

Job Description

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position: Grants Coordinator

Grade: 7

Reports to: Head of Programme

Supervision of: x

Duty station:

Travel:

Project number:

Duration and type of contract:

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

The purpose of the Grants Coordinator position is to provide essential grant management support to HoP in delivering quality programmes in line with the NRC CO strategy and Plan of Action.

The following is a brief description of the role.

1. Adherence to NRC policies, guidance and procedures and consideration of NRC global and regional strategies when executing functions related to this role
2. Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database - forthcoming)
3. Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control
4. Contribute to the development and revision of funding proposals, budgets and donor reports
5. Be updated on donor priorities, trends (such as interest in cash-based interventions) and track and share relevant calls for proposals
6. Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations
7. Contribute to continuously improving internal grant management systems
8. Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing
9. Coordinate the development and distribution of internal reports
10. Contribute to PCM trainings and usage of the NRC PCM frame work in the CO as delegated by the Head of Programme
11. Support external donor audits
12. Represent with relevant partners and donors as delegated
13. Promote the rights of IDPs/returnees in line with the advocacy strategy

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. The line manager drafts the specific responsibilities and sends them to his/her line manager for approval.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: Examples

• PMs, PD, Finance, CD, Log Manager, AMs, PAA, PA, M&E
• Donors
• Grant Coordinators in other COs
• Institutional Partnership Advisers

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

a. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

• Between 3-5 years of relevant experience within field of expertise
• Relevant experience from the project management in the humanitarian sector
• Experience from working with humanitarian and development donors
• Good understanding of donor rules and regulations
• Skills and experience in report and proposal writing
• Strong communication, coordination and interpersonal skills
• Strong analytical skills (data and financial)
• Ability to mediate in high-stress scenarios with competing interest
• Excellent written and oral communication skills in English
• Above average computer skills

Context related skills, knowledge and experience (shall be adapted to the specific position):

Example: Knowledge of the context in (XX)

Example: Knowledge of the local language (XX) – if different than English

Example: Experience with start-up, exit or similar

b. Behavioral competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Planning and delivering results
• Managing resources to optimize results
• Influencing
• Handling insecure environments

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The individual Work- and Professional Development Plan
• The Competency Framework