Grants Coordinator Lebanon

Contract

This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

Purpose of the role

The Grants Coordinator will contribute to achieving quality programming by closely supporting the Grants Manager in ensuring effective grants management including internal and donor compliance requirements, timely and quality proposal development as well as reporting. S/he ensures NRC programme/support teams are informed of relevant donor compliance regulations and NRC procedures, manages donor and other external reporting, and coordinates grant revisions. The Grants Coordinator also supports Project Managers and Programme Specialists in the development of proposals and reporting in line with the grant process flowchart.

What you will do

• Adherence to NRC policies, guidance, and procedures.
• Develop and maintain overview of all grants, including filing of grant documents, tracking internal and external deadlines, donor requirements, rules and regulations.
• Support external donor audits, and ensure donor compliance and quality control.
• Document, analyze, and share learning from proposal and reporting processes, and compliance with donor rules and regulations.
• Contribute to continuously improving internal grant management systems.
• Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing.
• Coordinate the process of compiling reports (donors and internal reports) in close collaboration with CC Specialists, Programme and M&E teams, and Finance to ensure accurate, transparent and timely delivery of narrative and financial documents.
• Contribute to Project Cycle Management (PCM) procedures and usage of the NRC PCM framework in the response office, including inclusion of cross-cutting programme elements and M&E structures throughout all stages of the PCM;
• Promote the rights of refugees in Lebanon, line with NRC’s advocacy strategy.
• Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

Specifically you will;

• Build positive working relationships with other teams in the country operation to coordinate and support development of high quality proposals using relevant NRC Grant Management tools and guidance (proposal development calendar, internal log-frame, procurement plan, internal budgeting tool);
• Work with the relevant Area Managers and Core Competency Specialists to ensure Grant Opening Meetings, Grant Review Meetings, and Grant Closure Meetings are arranged and take place, and all mandatory internal documents are in place (internal logframe, internal budget, procurement plan, M&E matrix).
• Coordinate and lead the finalisation of donor reports ensuring consistency between narrative and financial reports, as well as the M&E database, and that they meet quality standards;
• Support and advise programme colleagues with queries related to donor compliance, and ensure appropriate donor templates are readily available;
• Work with other departments (i.e. programmes, finance, M&E, Compliance Coordinator) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists)
• Visit area offices to support with capacity building of staff and roll-out of PCM activities;

Professional competencies

• Bachelor degree in International Relations, Political or Social Sciences, or any other relevant field
• Minimum 3 years of relevant experience in a related field
• Experience of donor relations and grants management (including with institutional humanitarian and development donors)
• Good understanding of donor rules and regulations
• Proven skills and experience in report and proposal development and working with multiple donors
• Fluency in English, both spoken and written
• Knowledge of the NGO operations and the dynamics of the humanitarian sector
• Proficient in MS Office applications including Word and Excel

Behavioral competencies

• Planning and delivering results
• Working with people
• Communicating with impact and respect
• Analysing
• Empowering and building trust
• Handling insecure environments

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Kindly note that empty or incomplete applications as well as CVs received via email will not be considered official and will not be processed.