Grants Coordinator Kenya

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

Qualifications

Professional competencies

• Between 3-5 years of relevant experience within field of expertise
• Relevant experience from the project management in the humanitarian sector
• Experience from working with humanitarian and development donors
• Good understanding of donor rules and regulations
• Skills and experience in report and proposal writing
• Strong analytical skills (data and financial)
• Strong communication, coordination and interpersonal skills
• Excellent written and oral communication skills in English
• Above average computer skills

Qualified female candidates and people who are abled differently are encouraged to apply

Responsibilities

Develop and maintain overview of all grants, donor requirements, rules and regulations, including filing of grant documents (including through the grants database - forthcoming)

Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control

Contribute to the development and revision of funding proposals, budgets and donor reports

Be updated on donor priorities and track, analyze and share relevant calls for proposals

Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations

Contribute to continuously improving internal grant management systems

Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing Coordinate the development and distribution of internal reports

Contribute to PCM trainings and usage of the NRC PCM frame work in the CO as delegated by the Head of Programme

Support external donor audits

Represent with relevant partners and donors as delegated

Promote the rights of IDPs/returnees in line with the advocacy strategy

Specific responsibilities

PCM focal point – lead for the Go-No Go and Proposal Planning Meeting; support to areas for the Progress Review Meetings and Grants Closing Meetings.

Development, adaptation and improvement of PCM guidelines and tools, especially financial tools, proposal coordination and quality monitoring, based on lessons learned.

Ensure key controls and tools are in place and maintained daily to support effective management of the funding portfolio and compliance with donor requirements.

Support programme team with quality control related to proposal development and reporting, developing dedicating tools and ensuring capacity building through training.

Ensure proper filling of donor concept notes, proposals, contracts and reports on NRC’s filing systems and also kept in hard copy.

Prepare contracts and documentation for project partners and ensure compliance.