Grants Compliance and Finance Coordinator, Isiolo

Finance & Economy

THE ORGANISATION

Founded in 1937, Plan International, Inc. ("PII") is a globally recognized non-profit dedicated to advancing children's rights and gender equality in both humanitarian and development contexts. With over 80 years of experience, Plan International addresses the root causes of challenges faced by girls and vulnerable children, working in 70+ countries. The organization collaborates with children, young people, supporters, and partners to create a just world, acknowledging that the potential of every child is often hindered by poverty, violence, exclusion, disasters, and discrimination.

PLAN INTERNATIONAL KENYA

Plan International Kenya (PIK), operational since 1982, focuses on long-term development. Collaborating closely with local communities and governments, with a work force of 250 staffs and annual budget of $ 16 million, PIK implements programs to enhance the well-being of children, girls and young people in geographic focus of Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay, Kisumu, Tana River, Turkana, Marsabit and Isiolo.

Under the current Country Strategy (July 2021 – June 2026), PIK aims to end teenage pregnancies and gender-based violence against girls. This goal will be achieved through the following thematic pillars. strategic objectives:

1. Sexual and Reproductive Health and Rights (SRHR): Improve access to SRHR services and information to reduce teenage pregnancies and harmful practices in Kenya. 2. Prevention and Response to Gender-Based Violence: Ensure functional child and girls' rights protection mechanisms to prevent and respond to all forms of violence and abuse. 3. Protecting Girls and Young Women in Crisis and Climate Change Adaptation: Minimize the impact of disasters on girls, young women, families, and communities. 4. Youth-led and Innovative Partnerships for Job Creation: Build a stronger ecosystem for youth employment and entrepreneurship, particularly for vulnerable young women, fostering job seekers and creators.

ABOUT THE ROLE

The SDC-GBV Horn of Africa project, is a new 4-year project that will be implemented in Isiolo County. The project’s intermediate outcomes are (1) Women, men, girls, and boys increasingly recognise, prevent, report and address GBV, and 2) Governments, formal and informal WLOs at national and local levels deliver quality GBV prevention and responses. It will ride on the Gender and Inclusion Approach, which is a gender transformative and inclusive approach. This approach attempts to tackle root causes of vulnerability and inequality and promote equal rights whether in a humanitarian or more developmental context. The anticipated project activities implementation will consider the different needs of targeted girls and women and contribute for addressing the root causes of gender inequality and exclusion.

The Grants Compliance and Finance Coordinator is responsible for the assessment and compliance monitoring of grants systems, processes, partnerships; Analysis of budgets and expenditures of the GBV- Horn of Africa Project in Isiolo.

This role will work with the Project Coordinator, the larger project team and both internal and external stakeholders. The position will be responsible for ensuring adherence to all donor compliance issues affecting the grant. The position holder will play a critical role to ensure the project team and Implementing partner understand the grant requirements for effective delivery of the project and compliance.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

1. Award and grants portfolio management (35%) • Support project specific budgeting in liaison with the Country Finance and Grants Manager (CFGM) and Donor/National Office (NO) contact person • Conduct regular grants monitoring for the project and ensure individual grants performance are being tracked effectively, and that risks and issues are being recognised and action taken. • Provide regular reports on grants performance to the Project Coordinator and the Country Finance and Grants Manager. • Support in the annual planning process at project level

2. Monitoring and analysis of grants 30% • Track and identify NRGRANT and DUMMY expenditures and ensure timely reversals are done before the closure of the month • Monitor and analyse activities regularly and work with Project Coordinator to resolve any issues identified in specific project • Co-ordinate with Project Coordinator and CFGM in order to ensure budgets are correctly allocated and phased-in. • Track and monitor grants expenditure • Support finance in grants reconciliations • Prepare and deliver timely financial reports. • Conduct project field visits and spot checks

3. Assessment and compliance of systems, processes and partnerships 15% • Work with project teams to ensure adherence to both donor and Plan processes and procedures • Support in grants mapping, central filing and updating grants information in the grants management system • Participate in due diligence for implementing partners and review MOUs. • Conduct capacity building for partners on donor requirements • Coordinate grants “Kick off” and inception meetings at project level. • Support timely close out processes for projects. • Provide information during grants audits and compliance reviews at project level. • Review of project grant reports and liquidation of funds.

4. Finance Processes and Reporting: 10% • Work with project teams to ensure adherence to both donor and Plan processes and procedures • Review grants payment requests and related transactions to ensure accuracy and compliance with Plan Policies and donor conditions • Process all project advances and approved liquidations in ERP.

5. Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%) • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

6. Others (5%) • As assigned by the supervisor

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: • Bachelor’s Degree in either business, social sciences or international development • At least CPA 2 or other equivalent professional qualification in accounting • Minimum 5 years’ experience in grants management or a similar role in INGO • Experience in award portfolio management and knowledge of major donors’ (USAID, DFID, Global Affairs Canada, EU, etc.) compliance requirements • Experience in supporting program teams • Problem solving skills to identify and lead the resolution of issues • Strong communication (written and spoken), and interpersonal skills

Qualifications/ experience desirable: • Previous experience in SAP ERP or any recognised grants management system • Attention to detail and analytical skills • Planning, management and coordination skills • Experience in working with multicultural teams • Facilitation and training skills • Administration and effective communication skills • Ability to work and interact with others at all levels

Languages required • Excellent written and verbal communication skills in English and Kiswahili.

Please click on the below link to access the full Job Description:

JD Grants Compliance & Finance Coordinator - GBV HoA.pdf

Location: Isiolo, Kenya Reports to: Finance and Grants Manager Closing Date: 26th July 2024 Contract end Date: 31st December 2024

NB: Qualified candidates who are residents of Isiolo are highly encouraged to apply.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Disclaimer: Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.

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Added 1 day ago - Updated 5 hours ago - Source: jobs.plan-international.org