Work Experience - At least two years of experience of working in non-profit/ social sector; experience with humanitarian and/or development organization is desirable; experience of working with sub-grantees, partners; experience in grants development will be considered an asset.

Languages – English/Romanian/Russian

Type of contract - Employment contract; Full-time work

Expected Duration of Assignment - 01/05/2024 - 30/04/2025

Background:

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest relief and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net.

Position Overview:

As a member of the Country Programme (CP), the Grants and Partnership Assistant (GPA) will be supporting the Grants and Reporting Coordinator (GRC) and Grants and Reporting Officer (GRO) in grants review and oversight, particularly in compiling the relevant documents and annexes for project proposals and reports in accordance with donors’ requirements. Primary focus of GPA will be on the projects which include working with sub-grantees (local NGOs, CSOs). The tasks will include collection of relevant inputs from sub-grantees on the projects and performing of routine monitoring of partners’ activities. Grants and Partnership Assistant’s responsibilities will also include help in collecting and compiling information internally from other PIN departments and from external sources.

Duties & Responsibilities:

Grants

− Provides support during the preparation of concept notes, project proposal development and project modifications;

− Supports in drafting and proofreading intermediate and final donor reports to prepare them for final revision by GRC;

− Ensures that relevant staff are provided with timely information and materials – including guidelines, templates and examples – in order to develop quality reporting contributions;

− Compiles and archives the documents relevant for the Grants and reporting Department into PIN internal systems (Share Point, ELO and Navision);

− Supports in maintaining an internal tracking database of the assigned donor/s reporting timelines, and coordinates with the Head of Programmes, programme teams and the MEAL team to ensure timely data collection and compilation of information;

− Helps with proofreading and translations of the project proposals, budgets and other project documents during project implementation and makes sure they are properly approved by the management and formally correct;

− Supports organisation of CP visits - meeting arrangements, exposure trips; advises visitors on free time options;

− Prepares the context analysis and needs overviews when needed;

Partnership

− Sets up and maintains viable partnerships with selected project partners;

− Maintains an updated database of partners and key contacts;

− Fulfils and guides the local partners on the reporting efforts by collecting necessary data and information from project stakeholders and personnel;

− Assists in the preparation of partnership assessment documentation, agreements and MOUs;

− Ensures timely submission of required reports to partners and stakeholders;

− In cooperation with the G&R and Project teams reviews narrative and financial reports submitted by partners;

− Maintains accurate records of partnership activities and outcomes;

− Coordinates across teams to develop monitoring and evaluation targets and submit data electronically through online system;

Requirements:

- At least two years of experience of working in non-profit/ social sector; experience with humanitarian and/or development organization is desirable;

- Experience of working with sub-grantees, partners;

- Experience in grants development will be considered an asset;

- Understanding of I/NGO sector and social and cultural dynamics in Moldova (understanding of the humanitarian, civil society context in Moldova will be an advantage);

- Analytical skills, experience, and ability in analysing and presenting data, but also reflective thinking, and being able to understand the stories behind the data;

- Strong organizational, and problem-solving skills, creativity, and ability to adapt approaches in fulfilling various tasks;

- Excellent communication skills, including fluent written English and spoken skills, including exceptional report writing and editing skills; fluency in Romanian; good command of Russian is desirable;

- Ability to engage with different stakeholder internally (team members from other departments, e.g. programme/project staff, logistics, finance, etc.) and externally (donors, individuals, representatives of other I/NGOs, representatives of different level authorities, civil society organizations);

- Ability and readiness to work in dynamic, multilanguage and multicultural environment;

- Willingness to develop professionally within grants management domain in INGO.

Interested applicants must submit the following:

- Cover letter (in English);

- full CV (in English);

- Contacts of three references (one should include the supervisor in the most recent work assignment).

Deadline for applications: May 10, 2024, by COB.

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline.

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.

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Added 1 month ago - Updated 1 day ago - Source: peopleinneed.net