Grants and Capacity Building Associate (Remote)

Volunteering Admin Legal Logistics & Procurement

Overview

Assist in the management and oversight of grant-making processes.

You have:

• At least three (3) years of proven experience in the field of coordination/monitoring/administration of grant programs.
• At least three (3) years of progressive experience of working with CSOs either within international organization or within government structure.
• Experience in coordination of UNDP/UN grant programs will be an asset.
• Participation in implementation/administration of at least one public-private partnership projects/programs will be an asset.
• Excellent oral and written skills.
• Excellent drafting, formulation, reporting skills.
• Self-motivated, ability to work with minimum supervision.
• Sound security awareness.
• Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The United Nations Development Programme (UNDP) works in 170 countries and territories to eradicate poverty, reduce inequalities and exclusion and build resilience to support progress in these countries. As the UN’s development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals (SDGs).

The war in Ukraine has already resulted in significant loss of life, unprecedented displacement of people both within the country and to neighbouring countries, and devastating destruction of infrastructure. Eighteen years of socio-economic achievements are at risk. The main task of UNDP is to preserve development gains as fully as possible and return Ukraine to the path of achieving the Sustainable Development Goals as soon as possible.

UNDP assists the government, civil society and people of Ukraine in advancing democratic policies and practices needed to accelerate progress on sustainable human development. In line with its Country Programme Document 2025-2029, UNDP Ukraine supports the government in addressing national priorities, with specific emphasis on recovery and advancement of reforms, through three programmatic portfolios: 1) fostering democratic governance and inclusive social fabric; 2) promoting inclusive and sustainable economic growth and recovery; and 3) advancing sustainable environment and energy transformation. The programme has been complemented by the area-based R4 framework, which enhances the effectiveness of recovery, rebuild, and reform efforts at the local level, ensuring resources allocation is based on localized needs, development is community-driven, and delivery is informed by inclusion and participatory principles, thus, advancing decentralization and community recovery.

The Grants and Capacity Building Associate (Remote) will be responsible for assisting and supporting in the management and oversight of the grant-making process, its operations and efficient delivery of the results ensuring high quality and accuracy of work. The incumbent will provide technical assistance in the course of implementation of the grant projects for local NGOs, CSO, Charity Funds awarded with grants through liaison, continuous operational monitoring, administrative, advisory and training. The Grants and Capacity Building Associate (Remote) will support implementation of grant projects ensuring their compliance with internal business processes with the applicable Ukrainian legislation and UNDP regulations, facilitating the grantees’ cooperation, full and timely reporting.

• Developing detailed work plans for the administration grants withing LVGA, RPA and other modalities;
• Provision of technical assistance to the evaluation process upon completion of the grants
• Preparation, organization and conduct of orientation (training) sessions on terms of the Grant Program implementation, relevant UNDP regulations and UNDP-specific financial and audit requirements, etc. for grants recipients;
• Provision of constant administrative and advisory support to grants recipients (via phone, email, online meetings, etc.) within the grant implementation cycle;
• Managing an electronic system for monitoring of grant projects;
• Regular oversight of grant projects implementation, including through phone/Skype calls, reports, consultations, field visits, etc.;
• Financial and substantive review of the grant-related activities (by communication with grantees, requesting the required documents, visits, etc.);
• Collection and verification of narrative and financial reports of the projects against the UNDP requirements, ensure their timely submission to UNDP;
• Support to organization of monitoring visits to project sites for UNDP representatives and their partners;
• Facilitate knowledge accumulation and sharing related to the best practices of implementation and management of grants.

• Ability to builds strong relationships with implementing partners, focus on impact and result of the projects and responds positively to feedback; • Good managerial, administrative, planning, analytical and written skills; • Good communication skills; • Initiative and ability to work independently; • Excellent usage of computers and office software packages.

• At least three (3) years of proven experience in the field of coordination/monitoring/administration of grant programs, projects and/or grant management components in public, or business, or international organizations. • At least three (3) years of progressive experience of working with CSOs either within international organization or within government structure. • Experience in coordination of UNDP/UN grant programs will be an asset. • Participation in implementation/ administration of at least one public-private partnership projects/programs will be an asset. • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; • Sound security awareness;

As it is a national UN Volunteer's assignment, the UN volunteer shall organize his/her accommodation by themselves.

The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract.

Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1587 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment.

Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum.

Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

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Potential interview questions

Added 11 months ago - Updated 10 months ago - Source: unv.org