GENERAL SERVICES ASSISTANT

Mid Admin

Overview

Coordinate procurement and administrative support for OHCHR in Geneva

You have:

• High school diploma or equivalent is required.
• At least three (3) years of administrative experience is required.
• Two (2) years within the United Nations Common System is desirable.
• Fluency in English and French (both oral and written) is required.
• Technical experience with conferencing equipment is desirable.

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

Org. Setting and Reporting This post is located in the General Administrative Services Section, Programme Support and Management Services, Office of the High Commissioner for Human Rights in Geneva. The incumbent reports to the Logistics Officer in charge of the Procurement, Logistics and Field Support Unit. Responsibilities Within delegated authority, the General Service Assistant will be responsible for the following duties: \- Coordinates with UNOG on a wide range of goods and services required by OHCHR Geneva. \- Analyzes and evaluates procurement requests submitted by OHCHR Geneva and field offices and determines the appropriate specifications for the required items or services. \- Reviews and assists in the submissions of Headquarters requests for bids, proposals and quotations and analyzes and evaluates them before submitting recommendation to UNOG for awards of contract/purchase order. \- Reviews and recommends the establishment of standards of various types of office equipment to be purchased for OHCHR. \- Prepares correspondence and reports as required. \- Provides support to the Logistics Officer on appropriate course of actions to be taken on shortages and overages of and damages to supplies, equipment or other property. \- Coordinates OHCHR office equipment maintenance, ensuring timely repair and acts as OHCHR focal point with the FIPOI regarding the Palais Wilson and Motta Building maintenance. \- Coordinates with the Security and Safety Section on all administrative issues relating to security in the Palais Wilson and Motta Building; monitors the allocation of parking space; maintains OHCHR Directory of all means of communications (Headquarters and field offices); Coordinate with UNOG Telecommunication Unit, the provision, maintenance and updating of Services. \- Coordinates with Conference Services regarding the OHCHR conference network and ensures the provision of technical support to OHCHR meetings; is responsible for the general calendar of OHCHR meetings and conferences; coordinates the use of conference facilities at Palais Wilson and Motta Building; assist the office with audio and video technical systems. \- Assists in providing information to internal and external auditors. Competencies PROFESSIONALISM: Good knowledge of administrative computer applications and knowledge of Umoja. Knowledge of the Organization’s rules and regulations, in particular those related to procurement. Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the Internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education High school diploma or equivalent is required. Work Experience At least three (3) years of administrative experience is required. Out of these, two (2) years within the United Nations Common System is desirable. Technical experience with conferencing equipment is desirable. Languages English and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in English and French (both oral and written) is required. Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview. Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test (ASAT) in English or French at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST. Vacancies at G1-G4 levels are open to both internal and external candidates, including staff members on temporary appointments. However, priority consideration will be given to existing serving staff members. New external candidates will only be considered when a serving staff member holding a Fixed-Term or Temporary Appointment at the time of application cannot be identified. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 6 years ago - Updated 1 year ago - Source: careers.un.org