Fund Monitoring Assistant, G-5, FT, Finance, PFP, Geneva, Switzerland

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 7,172 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

The Private Fundraising and Partnerships (PFP) Division works with National Committees, UNICEF country offices and global private sector partners to drive income growth. The Programme Donor Matching team in the Financial Services Unit serves as a broker between fundraisers and program colleagues to encourage private sector donors – especially corporates, foundations, and major donors – to provide UNICEF with the highest quality income. A range of services and products are provided, which ensure that funds are strategically allocated, that UNICEF is able to deliver the highest quality program results, funds are correctly coded according to UNICEF coding guidelines and that donors receive high-impact and meaningful donor reports that meet their expectations.

The post reports to the Finance Specialist (Fund Monitoring) in Programme Donor Matching Team, Financial Services Unit, who establishes the objectives and provides general and technical guidance as and when needed. The incumbent, however, is expected to be able to work with minimal supervision.

The incumbent of the post must exercise judgment and take the initiative to recommend and implement corrective action including proposing system enhancements. Please find the position in the attached organization chart.

For every child, a Champion.

This post is responsible for the set up and process Regular and Other Resources contributions from National Committees, private sector donors and locally raised Private Sector Fundraising (PSFR) funds from country offices under the supervision of the Finance Specialist (Fund Monitoring), Financial Services Unit, and in consultation with the PFP PSFR Section colleagues.

The post is also responsible for updating grants with reporting and extension requests and for creating of grants for programme implementation; for maintaining a monitoring system of Regular and Other Resources contributions, and to provide information to country offices, NatComs and HQ divisions as required.

In addition, the post is responsible for contributing to projects that involve development and enhancement of systems in support to and working closely with the subject matter expert within the contribution management unit.

How can you make a difference?

Summary of key functions/accountabilities:

1. Contribution management: National Committees Regular and Other Resources income: Managing Regular (RR) and Other Resources (OR) from National Committees (NatComs) and private sector sources, ensuring that funds are appropriately allocated to UNICEF Programmes:

• Reviewing and managing contributions submitted from NatComs and other private sector sources, once reconciled.
• Creating new grants and amending existing grants in SAP VISION and in Funds Management System (FRM/UNISON).
• Update grant parameters, incl. text descriptions, and attaching all required documents to the grants.
• Process soft credit and in-kind contributions.
• Managing timely allocation of contributions to meet monthly and year-end accounts closure.
• Managing grants extension requests in SAP VISION and FRM/UNISON for OR contributions from NatComs.

2. Managing requests for support and information from internal and external stakeholders:

• Respond to requests from National Committees, Country Offices, Headquarters units (i.e., PD, DFAM, PPD, etc.) and other PFP sections (i.e., Corporate and Foundation Fundraising, Fundraising Services, etc.) for information related to contribution management policies and procedures, including contributions and grant-specific issues.

3. Contribution Management: Country office private sector income:

• Managing Private Sector Fundraising (PSFR) income from Country Offices.
• Monitoring communication with field colleagues and/or PFP Finance related to country office contributions and manage these contributions in the CORE/ Salesforce and SAP.
• Verifying the accuracy of the information provided and liaising with field colleagues when needed to ensure that amounts registered in SAP VISION are correct.
• Liaising with Country Offices to ensure that reporting requirements, background documents are provided and appropriately filed or safe guarded.
• Creating new grants and amending existing grants in CORE/ Salesforce and SAP VISION and attaching all required documents to the grants, in accordance with the UNICEF coding guidance.
• Processing soft credit and in-kind contributions.
• Managing timely allocation of contributions to meet monthly and year-end accounts closure deadlines.
• Provide ongoing guidance and instructions on how to process PSFR funds to Country Offices.
• Managing grants extension requests in SAP VISION for OR contributions from PSFR Country Offices.
• Managing and compiling contributions agreement signed by Country and/or Regional Offices.
• Manage the allotment of Investment Funds to Recipient Offices after the approval is received.

4. Contribution management: Expired grants:

• Annual closure of expired grants for National Committees and PSFR Country Offices.
• Review tables on remaining funds for expired grants.
• Make grant changes using signed Note for the record (NFR) & Signed agreement from NatComs or Country Offices.
• Prepare summary of fund reimbursed to donor, funds reprogrammed, and funds reallocated to RR.
• Inform COs and NatComs of new grants created form balances of expired grants.

5. Other Duties:

• Perform other tasks as may be requested by the supervisor, including contributing to the team’s work in projects (e.g., Contribution to the RER review processes, testing of new procedures and transactions in FRM, VISION or changes to other systems).
• Provide backup cover to other contribution unit team members as required.

To qualify as a Champion for every child you will have…

Education:

• Completion of secondary education is required.
• An accounting certificate from an accredited institution will be an asset.
• Training in the field of accounting, financial administration, or related fields is an asset.

Experience:

• A minimum of 5 years relevant work experience is required, three of which should be in accounting, financial administration, or related work with emphasis on computer application.
• Proven ability to work with numbers and currency exchanges is required.
• Proficiency in the use of standard MS Office applications (SharePoint, Word, Excel, and PowerPoint) is required.
• Knowledge of UNICEF structures and finance systems is an asset.
• Good knowledge of UN and /or UNICEF automated systems and software applications (SAP, Funds Remittance Management, Salesforce), is an asset.
• Experience with the UN and/or UNICEF rules and regulations including finance systems (grant management, budget, contracts procedures) is an asset.
• Experience with grant/ budget management activities is an asset.

Language requirements:

• Fluency in English is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are...

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drives to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

General Service Staff are recruited locally. Candidates must be in possession of an existing work permit or be a resident/citizen of Switzerland and/or a commuting area to be considered eligible for this position.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.