FUEL OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 115,781 USD and 151,606 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), at Bamako. The incumbent reports to the Chief of Life Support Section, or other designated official, the incumbent plans, organizes and helps with the supervision or directly supervises the activities of fuel management functions for the Liquidation Entity. The Fuel Officer will ensure Fuel supply service is required until the complete closure of camps and until end of liquidation phase.

Responsibilities

Within delegated authority, the Fuel Officer, P-3 will be responsible for the following duties: • As the Chief of Unit Fuel will manage the supply of fuel to the mission including the administration of outsourced contracts for petroleum, oils and lubricants (POL) and related services in all phases of operations until end of liquidation phase. • Ensure that mission strategic and local reserves are maintained at adequate levels at all times; review requests and authorize issues of bulk fuel to contingents and other users. • Assist in developing outsourced contracts for fuel and associated support services, including the preparation of Statements of Work, technical evaluations and requisition, preparation of presentations to Local Committee on Contracts (LCC), contract Quality Control (QC) and Quality Assurance (QA), accounting and invoicing verification. • Ensure that internal control systems are functioning to the highest standard including accurate and complete accounting, report and maintain all electronic/hardcopy records to ensure proper audit trail. • Ensure that fuel usage by vehicles, generators, individual users and contingents are monitored and analyze any major anomalies or patterns of inconsistent fuel consumption. • Mange the critical activities of Mission Fuel Fraud Prevention cell and fuel accounting through Electronic Fuel management system. • Ensure that routine QC and QA procedures and fuel equipment maintenance checks are carried out and coordinate with Regional Fuel Officers/Sector Supervisors issues pertaining to safety, security and maintenance of fuel installations, vehicles and equipment. • Assist with providing Fuel Unit inputs on budget and acquisition planning; monitor and analyze contract performance to ensure compliance with contract terms, schedules and cost objectives. • Assist in developing, implementing and updating the Mission Fuel Plan; monitor fuel stock holdings at all locations, project product requirements and arrange for routine supply and distribution of fuel and associated products to end users. Concurrently plan stock and equipment drawdown matching Mission’s Liquidation Plan. • Train troops on UN internal control, accounting systems and guidelines. • Develop safe and healthy work atmosphere to minimize risk involved; ensure environmental issues are addressed at all times including at the installation of equipment. • Liaise with the Resident Contract Management Cell in the resolution of contractual disputes in the course of contract implementation; implement the Unit’s work program; supervise, train and monitor performance indicators for staff. • Perform other duties as required. • Oversee property management activities, write off actions, environmental activities meeting contractual requirements as per the liquidation plan.

Competencies

Professionalism: Ensures the safety and efficient transportation to and from the liquidation entity of both civilian and military personnel as well as equipment and goods through planning, coordinating, adjusting and monitoring of all operational and safety activities simultaneously in an effective and timely manner. Provides timely and well explained information on fuel management requirements and related UN rules, regulations and safety procedures to field mission staff. Exchanges information regarding policies and standards and obtain agreement on practices to meet unique local circumstances. Provides technical information for procurement tenders and evaluate tender submissions. Exchanges information about operational requirements. Explains administrative and technical fuel issues, when required. Closely monitors mission’s fuel supply chain including sourcing, transportation, quality management, distribution, invoicing and environmental policies. Ensures accountability of resources allocated for fuel operations. Oversees the aviation safety and quality as per Global standard during all refueling activities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

• Advanced university degree (Master’s degree or equivalent) in engineering ( petrochemical or chemical , business administration, supply chain management, logistics or related field. • A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

• Technical or vocational certificate in Petroleum, Oil and Lubricants (POL) supply operations, project management or contract management from internationally recognized organizations, e.g., IATA, GIG, ASTM is required.

Work Experience

• A minimum of five years (5) of progressively responsible experience in supply chain, project/contract management or logistics support preferably in the field of petroleum products is required.

• A minimum of 3 (three) years of experience in Fuel Supply Chain Management and Fuel Operations & Management is required.

• Experience in managing support services and related contracts in support of international organizations, peacekeeping or military operations is desirable.

• Extensive knowledge of UN Rules, Regulations and working practices pertaining to field missions is desirable.

• Experience in handling complex organizational issues at local and international level is desirable.

• Experience in the United Nations system or a comparable international organization is desirable.

Languages

• English and French are the working languages of the UN secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment

• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available within the MINUSMA Liquidation Team until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.