FUEL ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting

This position is located in the Life Support Unit within the Service Delivery Pillar of the United Nations Verification Mission in Colombia (UNVMC). The incumbent will be based in Bogota and will report directly to Chief Life Support Unit.

Responsibilities

Under the direct supervision of the Chief Life Support Unit, the Fuel Assistant will be responsible for the completion of a variety of specialized activities enabling a smooth flow and management of fuel supply to thirty-three (33) locations across Colombia through the following: • Carries out duties related to the provision of Petroleum, Oils, and Lubricants (POL) for the mission. • Assists and coordinates on the job training of junior staff members. • Follows up the approval of requisitions forwarding the requisitions for preparation of purchase orders under Procurement Division existing contracts. • Prepares delivery document of POL products for authorization. • Validates requests; certifies and forwards requests of bulk fuel to contingent owned equipment and other users for authorization. • Prepares data/and information and develops standard operating procedures. • Performs Contract Management activities through the monitoring of different fuel contracts. • Prepares data and information for developing Statement of Work (SOW) and other relevant documents. • Develops and updates the Mission Fuel Plan and the unit's work program. • Verifies and consolidates input and data for budget preparation; and forwarding for budget development. • Monitors that Mission strategic and local reserves are always maintained at adequate levels. • Analyses product test results and verifies that the quality of POL is within the limit as set up in the standard. • Prepares data and information to respond to audit requests. • Establishes a system to conduct daily, weekly, and monthly reconciliation of fuel receipts and issues. • Analyses and verifies incident reports. • Analyses usage and historical consumption of fuel, oils and lubricants. • Monitors expenditure against funds allocated by purchase orders in respect to fuel related requisitions. • Implements internal control systems including accounting, reporting and maintenance of electronic/hardcopy records to ensure proper audit trail. • Analyses the rate of consumption of equipment monitored by ERP (Enterprise Resource Planning), Electronic Fuel Management System (EFMS) or equivalent forwards recommendations. • Produce and analyses historical data though Power Business Intelligence (PBI) platforms of fuel, oil and lubricants consumption and develop Fuel forecast through Costing Sheets for future requirements. • Performs specialized technical functions implementing fuel related Quality Assurance (QA) /Quality Control (QC) policies and procedures. • Completes the Receiving and Inspection (R&I) process as required. • Establishes all Safety, Health and Environmental instructions and guidelines by coaching subordinates and conducting safety drills. • Verifies incident reports. • Establishes fuel related Quality Assurance (QA) policies and procedures. • Prepares preventive maintenance schedules and analyses operation of equipment to forecast future requirement. • Collaborates with PD, local procurement, DOS (Department of Operation and Support) and Contract Management in the preparation of fuel and related contracts. • Coordinates and manages contract operations, resolving any contractual issues. • Monitors and reports on contract performance to ensure compliance with contractual Key Performance Indicators (KPI), schedules and cost objectives. • Performs other related activities as required.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

A valid Driver's license, including the ability to operate a manual-transmission light vehicle in 4x4 conditions is required. Technical HAZMAT certificate is desirable. Certificate in Power Business Intelligence (PBI) is desirable. Technical or vocational certificate in Fuel, Petroleum, Oil and Lubricants (POL) or related discipline from internationally recognized organizations is desirable. Training in Enterprise Resources Planning Tools (ERP) or another SAP-based application is required.

Work Experience

Minimum of eight (8) years of progressively responsible experience is required in three (3) or more of the following areas: (1) the operation of field fuel installations and fuel handling procedures; (2) fuel contract administration including budgeting, fuel accounting and invoicing; (3) maintenance/repair of fuel equipment; (4) quality assurance/quality control procedures related to POL operations in a field environment; and (5) Safety, Health and Environmental procedures related to POL operations. Experience in administering Fuel Turnkey contract is required. Supervisory experience in a post-conflict work environment is required. Experience in developing and establishing Scope of Work/Statement of Requirements (SOW/SOR), technical evaluations for third party contracts and associated knowledge of Low Value Acquisition (LVA), Purchase Orders (PO) and invoicing procedures is required. Experience in the development, implementation and budget management is desirable.

Languages

English and Spanish are working languages of the United Nations Secretariat. For this position, fluency in English and Spanish is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This post is funded for an initial period of one year and may be subject to extension. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff, as per the Secretary General´s Gender Parity Strategy. Female candidates are strongly encouraged to apply for this position. #United_for_Gender_Parity Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. Candidates interested to work for the United Nations Verification Mission in Colombia may wish to check out our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia: https://www.youtube.com/playlist?list=PL-8SCkVjg-e3073SwTDG1VQf1oLTWfUQ4

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.