FUEL ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting This position is located within United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA), duty station Bangui. The Fuel Assistant will report to the Fuel Officer.

Responsibilities Within delegated authority, and under the direct supervision of the Fuel Officer, the Fuel Assistant will carry out the following duties: - Carries out duties related to the provision of petroleum, oils and lubricants (POL) for the Mission. - Verifies payment requests against invoices and delivery notes. - Verifies unloaded measured quantity against delivery notes and adjusts the inventory. - Prepares delivery document of POL products for authorization. - Validates requests, certifies, and forwards requests of bulk fuel to contingent owned equipment and other users for authorization. - Prepares data/and information and develops standard operating procedures. - Prepares data and information for developing the requirement of support equipment. - Prepares data and information for developing Statement of Work (SOW) and other relevant documents. - Develops and updates the Mission Fuel Plan and the Unit's work program. - Verifies and consolidates input and data for budget preparation; and forwarding for budget development. - Monitors that Mission strategic and local reserves are maintained at adequate levels at all times. - Analyses product test results and verifies that the quality of POL is within the limit as set up in the standard. - Prepares data and information to respond to audit requests. - Establishes a system to conduct daily, weekly, and monthly reconciliation of fuel receipts and issues. - Analyses and verifies incident reports. - Analyses usage and historical consumption of fuel, oils and lubricants. - Monitors expenditure against funds allocated by purchase orders in respect to fuel related requisitions. - Implements internal control systems including accounting, reporting and maintenance of electronic/hardcopy records to ensure proper audit trail. - Analyses the rate of consumption of equipment monitored by Electronic Fuel Management System (EFMS) and forwards recommendations. - Prepares preventive maintenance schedules and analyses operation of equipment to forecast future requirement. - Collaborates with procurement and Contract Management in the preparation of contracts. - Coordinates and manages contract operations, resolving any contractual issues. - Monitors and reports on contract performance to ensure compliance with contractual key performance indicators. - Monitors the missions fuel supply chain daily through the EFMS-2. - Performs other related work as required.

Competencies Professionalism: Has strong information technology analytical skills. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions, as necessary. Uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education High school diploma or equivalent is required.

Job - Specific Qualification Professional training in information technology, computer science, or engineering (civil, chemical, oil, gas or mechanical) is desirable.

Professional training or certification in data base analysis, data administration or database management is desirable.

Work Experience A minimum of eight (8) years of progressively responsible experience is required in three (3) or more of the following area: 1. The operation of field fuel installations and fuel handling procedures. 2. Fuel contract administration. 3. Maintenance/repair of fuel equipment. 4. Quality assurance/quality control procedures related to POL operations in field environment. 5. Safety, health, and environmental procedures related to POL operations.

Experience in fuel fraud controls and prevention mechanisms is desirable.

Experience in developing, programming and implementation of electronic fuel management systems is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (oral and written) is required, knowledge of French is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.