FTA - Supply & Logistics Officer, NOB, Port-au-Prince Haiti

Contract

This is a NO-2 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-2 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a hero

Medium sized office where the role of the Supply & Logistics Officer is part of a larger Supply and Logistics structure.

How can you make a difference?

The Chief Supply & Logistics supervises the position. The incumbent participates in ensuring provision of technical and operational support as per the Haiti (CO) set-up and is responsible for managing the procurement of goods/services including the supply delivery of the said goods or services of the country office, or elements of the supply chains of a medium to larger supply operation. The supply chain operations include planning, procurement, contracting, customs clearance, warehousing, in country transport and distribution, as well as monitoring of supplies, services and construction works. She/He supports the office management in collaboration with programmes in defining supply interventions to meet programmatic needs and achieve results for children and provides Supply/Logistics technical and advisory support to governments, governorate systems and partners on supply chain management.

Support in supervision of the supply team

• Participate in preparation (as delegated by supervisor) of the annual work in collaboration with Haiti Country Office plan for the Supply/Logistics team for Port-au-Prince; assist in determining priorities/targets and performance measurements and monitoring work progress to ensure that results are achieved according to schedule and performance standards.
• Help in Supervision and coaching of Supply and Logistics Port-au-Prince team members as needed, ensure timely performance management of staff. In collaboration with Chief of Supply and Logistics, ensure knowledge sharing and learning is prioritized to continuously build capacity of individuals and the team.
• Assist the supervisor to ensure establishment and maintenance of operational capacity to handle Port-au-Prince office supply chains and contracting of third-party services if applicable (e.g. customs clearance, warehousing, transport, distribution etc.).

Support in Supply chain service delivery and emergency response

• Assist the supervisor to provide input to the Programme Action Planning and advice on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
• Assist the supervisor to monitor and review supply spend, and draft procurement and logistics strategies based on category management to focus on strategic, essential supplies and services that contribute to results for children and support the establishment of long-term agreements (LTAs) where relevant. Maintain highest level of integrity, ethical standards, and accountability in the procurement of goods, contracting of services and construction work.
• Assist the supervisor to monitor progress of offshore and/or regional procurement destined to Haiti and act to ensure timely supervision of customs clearance of supplies. Through service provider, maintain appropriate warehousing, inventory management and in-country/ offshore transport in support of the programme implementation. Keep stakeholders/partners informed on the progress. Implement appropriate vendor management practices e.g., supply performance reviews.
• Assist in analyzing S&L dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
• Participate in the development of an emergency supply & logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for Port-au-Prince hub is established in line with Core Commitments for Children in Humanitarian Action (CCC) and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the country office).
• Build strong working relations with Supply and Logistics teams in Haiti, regional office, and Supply Division (SD), to align with global and regional approaches and initiatives in supply chain management.

Collaboration with programme and implementing partners

• In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children.
• Prepare supply documentation to facilitate input to donor dialogue, and support development of supply components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies, services and construction works.
• Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
• Participate in events/meetings that build partnerships and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.

Technical and advisory support to government/national systems

• Provide input to promoting of supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
• Provide input to capacity development initiatives in supply chains for children, in close collaboration with supervisor and programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
• Prepare relevant supply reports to facilitate advisory support to Governments/national systems in defining and determining supply solutions for children, such as use of procurement services; supply financing solutions; local market development; private sector engagement.

Innovation, products, and markets

• Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with supervisor and Supply Division.
• Support initiatives for promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children. Further to analysis of supply spend and related procurement strategies, support initiatives to ensure local market development where relevant.

To qualify as an advocate for every child you will have…

• A university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field or any university degree related to operation’s functions.
• A minimum of two (2) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly-related technical fields is required.
• Understanding of development and humanitarian work.
• Emergency experience an advantage.
• Health supply chain management experience an advantage.
• Fluency in French is required. Good working knowledge of English is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

Nurtures, Leads and Manages People (1); Builds and maintains partnerships(2); Demonstrates self-awareness and ethical awareness(2); Drive to achieve results for impact(2); Innovates and embraces change(2); Manages ambiguity and complexity(2); Thinks and acts strategically(2); Works collaboratively with others (2); .

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.