FTA - Operations Associate, GS-6, Port-au-Prince, Haiti

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,187 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

Medium sized office with a full component of operations staff located in the capital city to have close proximity to government partners. The Deputy Representative Operations supervises the position.

How can you make a difference?

Under the general supervision of the Deputy Representative Operations, the incumbent performs operations support functions, which may include supervision of operations clerical and administrative staff engaged in fields of work, such as personnel, finance, registry, supply and transportation, as indicated by the requirements and structure of the organization. He/She is responsible to ensure the smooth running of the Operations Section providing administrative and secretarial support services to the supervisor as well as to the Unit Heads in Operations. This involves management of information and coordination of matters. This position is a key interface with a broad range of contacts including high ranking officials, both within and outside the Organization.

• Arranges appointments and maintains supervisor’s calendar, receiving high ranking visitors, places and screens telephone calls and answers queries; Organizes meetings including taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of minutes of meetings. May be required to support logistical arrangements for workshops outside the office. Distributes meeting reports and information, and ensure follow-up on required action. Acts as Secretariat for several Operations functions, such as Business Continuity, and Enterprise Risk Management.
• Collects and compiles Operations management indicators for Operations meeting review.
• Research data information and prepare monthly analysis reports on office management indicators. Contribute to the preparation of progress reports by consolidating, providing and preparing financial data / tables for day to day use and assist in the preparation of budget and financial forecasts.
• Prepares correspondence for the supervisor’s signature as required; drafts emails, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures, and classifies and codes material relating to a number of subject matter areas, and maintains general office files both electronically and hard copies placed on files.
• Creates and maintains data in VISION for suppliers, partners and consultants.
• Compiles leave and travel plans for the Operations section, ensuring completeness of documentation and timely reporting. Supports supervisor in logistical arrangements for official travel.
• Provides support in keeping track on audit follow up actions, initiating follow-up action with respective focal point and preparing draft progress report for supervisor’s review.
• Works closely with team colleagues and provides support in achievement of work priorities and objectives.
• Assists the Deputy Representative Operations in the preparation of the Country Programme Management Plans, Annual Management Plans and annual reports.
• Provides secretariat support for the inter-agency and working group assignment of the Deputy Representative – Operations.

To qualify as an advocate for every child you will have…

• Completion of secondary education. University courses in accounting, business administration, economics or financial management, or any other field related to the function of operations (HR, Supply, ICT, etc.) is an asset.
• A minimum of 6 years of progressively work experience in office management, finance, accounting, ICT, human resources, supply, administration and/or other related fields.
• Fluency in French is required. Fluency in Creole is desired. Good working knowledge of English is an asset

For every Child, you demonstrate…

• UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

Functional competencies: Analyzing [2]; Applying Technical Expertise [2]; Following Instructions and Procedures [2]; Planning and Organizing [2]

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

General Service Staff are recruited locally. Candidates must be in possession of an existing work permit or resident/citizen of Haiti to be considered eligible for this post. Please note that General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements.