Food Safety & Quality Associate SC6, 12 month contract, Johannesburg

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no** child goes to bed hungry** and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year. The World Food Programme office in Johannesburg is a Regional Office coordinating and supporting the delivery of humanitarian assistance and providing technical support to 12 Southern Africa countries including, Angola, Botswana, Democratic Republic of Congo, Eswatini, Lesotho, Madagascar, Malawi, Mozambique, Namibia, Republic of Congo, Zambia and Zimbabwe.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders performing front office management functions typically report to the Division Director or Country Directors. In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit or Chief. At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. They have responsibility for undertaking specialised business support work, such as organisation and coordination of work. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources, and coach and/or coordinate a team of support staff.

JOB PURPOSE

To perform food safety and quality-related activities in support of the Supply chain Unit to ensure effective implementation of integrated Food Safety and Quality Management System across Regional Bureau for Southern Africa (RBJ), operations.

KEY ACCOUNTABILITIES (not all-inclusive)

The incumbent will predominantly be responsible for a variety of assignments including but not limited to the following areas: Food Safety and Quality Management System (FSQMS) – Compliance reviews •Support in reviewing food tender to ensure inclusion of right specifications in food tenders and supporting documents like packaging specifications where applicable •Implement product spot/compliance testing programme and coordinate with relevant Country Office focal points to ensure all protocols of sampling, dispatch, result in interpretation and raising non-conforming in case of any deviation observed Food vendor management – supplier technical matrix and profile management •Support ineffective implementation of food vendor management with the focus on the supplier evaluation, updated matrix and maintaining the latest repository of supporting FSQ related documents for active and potential suppliers Food inspection and testing services for ongoing operations •Support in performance management of appointed inspection companies and track performance through food safety and quality management software (FOSTER) and dashboard •Conduct daily activity review reports as per the scope of work for the inspection services Food incident management – tracking and closure of incidents •In an event of food safety incidents during the pre/post-shipment stage and because of confirmed non-conformance through spot testing, register food incidents through the digital portal and ensure timely closure Data management and FSQ reporting •Support the supply chain team in collating and analysing the data that will contribute to the preparation of reports relating to food quality and safety, inform risk management and mitigation plans, and contribute to an organizational view of food technology activities •Prepare monthly and quarterly reports for food safety and quality unit

Other •Training and capacity building related to food safety and quality •Local food production and development initiatives – tracking of special projects Perform any other duties as required

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Have you completed Secondary education and possess a Certificate or higher qualification in Food Technology, Food Science.

Experience:

• A minimum of 5 years of experience in the related field. Experience and knowledge of UN organisation is an added value.

OTHER SPECIFIC JOB REQUIREMENTS

Knowledge & Skills:

• Knowledge of food safety and quality management systems (i.e. HACCP, ISO, FSSC, BRC etc.), preferable in FMCG - food division.
• Knowledge of Good Manufacturing Practices (GMP), Good Hygiene Practices (GMP), Good Laboratory Practices, food laboratory analysis, knowledge of food storage and warehouse management including specialized nutritious foods.
• Proficient in computer skills (Word, PowerPoint, Excel, Outlook).
• Good Analytical Skills (problem-solving, result interpretation).
• Good Communication Skills ( oral and written).

Languages:

• Fluency (Level C) in English Language both oral and written. Another knowledge of second official UN languages spoken in the region such as French and Portuguese will be an added advantage.

CONTRACTUAL INFORMATION

• This is a (12 month renewable) Service Contract
• Net Salary monthly range: ZAR29110 - ZAR42107
• Benefits: Annual Leave, Pension & Medical Insurance

DEADLINE FOR APPLICATIONS

The deadline for this application is the 16th of May 2022.

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This position is open to South African nationals and Permanent Residents.

Female applicants are encouraged to apply.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.