Fleet Technical Assistant Moldova Chisinau

Contract

This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

The Fleet Technical Assistant is responsible for driving, coordinating transportation schedules, maintaining inventory lists, and other office tasks.

Generic responsibilities

1. Assist in transporting NRC staff, visitors, documents and goods/materials to designated destinations when officially approved
2. Ensure the safety and security of the passengers (if driving), the goods and the vehicles are kept in good repair.
3. Immediately report accidents, breakdowns and needs of repair and general maintenance/service
4. Respect the local traffic regulations and the NRC logistical/vehicle policies at all times
5. Maintain the logbook for all trips
6. Maintain the vehicle in proper operating condition at all times, including keeping the vehicle clean, ensuring enough fuel, checking the technical state etc.
7. In liaison with the line manager, arrange for repairs and servicing
8. Ensure the assigned vehicles has all the necessary documents and equipment
9. To report all damage, as required.
10. Provide logistical support during trainings and workshops

Specific responsibilities

• Assists in tagging of assets are tagged and listed in the Asset management database at the time of procurement with an asset file created for them.
• Manage Access & Security of the warehouse, if available, ensuring that keys are available at all times to necessary staff, that the premises are kept well-guarded and secured, and taking a central role in the handling of any security incident related to the warehouse.
• Coordination of inbound & outbound handling including hiring of necessary equipment, sufficient and proper daily labour and outbound transport planning.
• To liaise and maintain timely communications with relevant programmes to ensure the timely and efficient receipt and dispatch of goods from the warehouse(s) in support of their activities.
• Arrange the proper and cost-effective transportation of material from the warehouse to NRC programme activities.
• To ensure the correct storage and rotation of stocks, as well as proper structural maintenance of the warehouse(s) in view of maintaining all stocks in good condition.
• Undertake regular stock reconciliations to verify real quantities against that on paperwork.
• To ensure efficient use of NRC vehicles, avoiding single person journeys and unnecessary movements, through careful planning and facilitation of effective communication between staff in need of transportation.
• To be responsible for the movements request board
• To ensure that vehicles are safe, clean and are sufficiently fuelled
• To keep accurate records (logbooks) of all car movements including fuel consumption, distances, project allocation and driver names.
• Too continually monitor fuel consumption and distances travelled, and report regularly to the management on the same.
• To perform driver duties when there is shortage of drivers and/or when requested by management

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Support and Programme Staff

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

• Valid National Driving License
• Minimum of 1 year of relevant work experience in a busy organization
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Basic English Language level

2. Behavioural competencies

• Planning and delivering results
• Handling insecure environments
• Communicating with impact and respect
• Managing performance and development