Fleet Officer

Overview

Manage fleet operations and ensure vehicle maintenance and supervision of staff.

You have:

• Bachelor’s degree or diploma in Mechanical/Automotive Engineering, Transport & Logistics Management, or related field.
• Professional certification in fleet management or transport/logistics is an added advantage.
• Minimum of 3–5 years’ experience in fleet management and mechanical supervision, preferably in INGO/NGO or humanitarian sector.
• Proven experience in diagnosing and managing vehicle maintenance and repair.
• Strong knowledge of vehicle diagnostics, repair procedures, and preventive maintenance.
• Proficiency in Microsoft Excel and fleet management software.
• High integrity, accountability, and resource stewardship.
• Commitment to World Vision’s Christian values, mission, and child protection/safeguarding standards.

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Dimensions of the Role

• Staff Supervision: Direct supervision of drivers and mechanics.
• Fleet Assets: Oversight of vehicles, motorcycles, and other motorized assets assigned to WVI South Sudan.
• Budget Responsibility: Monitoring of fleet-related costs (fuel, repairs, maintenance, insurance).
• Stakeholder Engagement: Liaison with field offices, service providers, and government transport authorities.

Major Responsibilities

Fleet Management & Coordination (30%)

• Maintain and update the fleet inventory for vehicles, motorcycles, boats, and generators.
• Plan and coordinate vehicle allocation based on program and operational priorities.
• Monitor fleet utilization and prepare monthly/quarterly fleet performance reports (mileage, fuel, cost per km, downtime).
• Ensure compliance with WVI Fleet Policy, donor requirements, and South Sudan transport regulations.
• Policy implementation, implement stringent measures to enforce policies on the control, use, and management of fuel to set up and maintain a clear record of fleet consumables.
• Staff Supervision, provide direct support to fleet management subordinates, ensure effective performance management processes according to WV policies are implemented

• Performance Management, draft monthly reports on all vehicle-related issues and share for consolidation. Each draft report is to include a cost analysis of vehicles, generators, heavy-duty mobile equipment, and motorcycles. Report on the cost of each operation and the overall cost.Vehicle Maintenance & Mechanical Oversight (30%)

• Oversee routine preventive maintenance, servicing, and inspections of vehicles and motorcycles.

• Diagnose and troubleshoot mechanical issues; provide technical support to drivers and field staff.
• Approve repair quotations and ensure service quality through regular garage inspections.
• Maintain accurate maintenance records, including costs, spare parts, and service schedules.

• Train drivers on daily checks, proper handling, and basic emergency repairs.Fuel & Cost Control (15%)

• Manage and track fuel consumption through logbooks, fleet management systems, or fuel cards.

• Prepare fuel forecasts, monitor allocations, and prevent misuse.

• Investigate anomalies in consumption and recommend corrective measures.Compliance, Safety & Risk Management (15%)

• Ensure all fleet assets are properly registered, insured, and have valid road permits.

• Implement WVI road safety standards, defensive driving, and accident prevention measures.
• Safety & compliance, ensure Health and safety measures are in place in relation to vehicles and equipment, investigate all fleet accidents, service irregularities, and operational status, and make appropriate recommendations.
• Conduct accident investigations and prepare incident reports with recommendations.

• Ensure availability of safety kits, first aid boxes, fire extinguishers, and tools in all vehicles.Team Management & Capacity Building (10%)

• Supervise drivers, mechanics, and fleet support staff.

• Develop duty rosters and monitor driver performance.
• Conduct training sessions on road safety, WVI vehicle policies, and defensive driving.
• Mentor junior staff in fleet operations and mechanical practices.

Knowledge, Skills, and Competencies

Education & Qualifications

• Bachelor’s degree or diploma in Mechanical/Automotive Engineering, Transport & Logistics Management, or related field.
• Professional certification in fleet management or transport/logistics is an added advantage.

Experience

• Minimum of 3–5 years’ experience in fleet management and mechanical supervision, preferably in INGO/NGO or humanitarian sector.
• Proven experience in diagnosing and managing vehicle maintenance and repair.
• Experience in supervising drivers and managing service providers.

Technical Skills

• Strong knowledge of vehicle diagnostics, repair procedures, and preventive maintenance.
• Proficiency in Microsoft Excel and fleet management software.
• Strong analytical ability to monitor costs, fuel usage, and performance indicators.
• Excellent report writing and communication skills.

Competencies

• High integrity, accountability, and resource stewardship.
• Strong interpersonal and leadership skills with the ability to work in multicultural settings.
• Problem-solving mindset and ability to work under pressure.
• Commitment to World Vision’s Christian values, mission, and child protection/safeguarding standards.

Working Conditions

• Position based in Juba National Office with frequent travel to field offices.
• May require extended working hours and travel in difficult or insecure conditions.
• Combination of office-based work and field-level mechanical oversight.

Safeguarding & Protection

World Vision is committed to safeguarding children and vulnerable populations. The Fleet Officer must comply with WVI’s Child and Adult Safeguarding Policy and Code of Conduct.

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 9 months ago - Updated 9 months ago - Source: wvi.org