Contract

This is a No grade contract. More about No grade contracts.

Organizational context and brief project description

The mission of WHO’s Health Emergencies Programme (“The Programme”) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies

In the context of the WHO Health Emergencies Incident Management System (IMS), at the country level, the incumbent will provide technical support in planning, monitoring, evaluating, and implementing the health logistics activities with a focus on medical facilities set up and management, organization and support of mobile health activities, logistical support to patients transportation, laboratory support (including sample transportation) and WASH (water, sanitation and hygiene) for the health facilities, in the context of the WHO’s emergency preparedness, recovery and response operations. Specifically for this role the incumbent will be supporting the Malawi country office’s response to the ongoing cholera outbreak.

Description of tasks

Within the delegated authority and under the supervision of the OSL Team Lead, and under the overall guidance of the Incident Manager and Head, the WHO Country Office (WCO), and working closely with counterparts at the respective WHO Regional Office and WHO HQ, other WHO staff and partners, the staff will:

• • Develop and ensure the implementation of effective fleet management tools and procedures, including drawing up guidelines for use in the operational areas, with particular attention to specific conditions and needs, ensuring timely and efficient support to emergency and day to day operations;
  • Ensure that all vehicles are properly equipped before their delivery to final destination, confirm the availability and good functioning of communications, safety and extra equipment, spare parts module and guidelines, log-books are properly updated and maintained for all vehicles;
  • Proactively plan activities with the Operations Officer, OSL TL and logistics staff within the affected areas to ensure the delivery of vehicles, including exact time of arrivals (ETAs), point of delivery, technical data needed for pre-clearance and local registration procedures;
  • Produce and timely disseminate reports and information related to fleet management, analyse stock data, forecast and prepare orders for spare parts, tires and materials required for the operations;
  • In collaboration with the HR Officer and other administrative/financial staff, identify and contract drivers, mechanics and other support staff required for the smooth running of the fleet and deliveries, assign duties, manage and supervise staff and non-staff within the unit;
  • Implement best practices and ensure that key performance indicators are maintained with set parameters. Continuously collect and compile data and information related to improvements required for standardization and development purposes of the Fleet Management;
  • Develop and maintain database of service providers, ensure excellence in delivery of services, prepare assessment reports, ensure timely renewal of contracts and insurance policies;
  • Perform any other related incident-specific duties, as required by the functional supervisor;

Qualifications / requirements

The incumbent must be a dynamic, multifunctional individual, who supports the Host Agency with professionalism, dedication and client orientation, and who must be willing to work on both programmatic/substantive aspects, and to provide operational/logistical services. The following qualifications are required:

Education

Essential: First degree in Accounting or Transport and Logistics Management or Business Administration.

Desirable: Training or knowledge of information management systems and their application to logistics, Transport or supply management and monitoring

Experience

Essential: At least five (5) years of relevant professional work experience, at the national and international level, in managing fleet logistics operations, part of which in emergency or humanitarian situations, and/or experience in fleet management operations in military, commercial or UN agencies, Health Cluster Partners, recognized humanitarian organizations, nongovernmental or international organizations/institutions at the field level, is required;

Desirable: Prior humanitarian work experience in a developing country context, with expertise in outbreaks and/or health emergency response, is desirable;

Functional knowledge and skills:

• • Excellent organizational and managerial skills with the ability to multitask, identify and solve problems;
  • Proven knowledge of vehicles equipment, including communications, safety and mechanics;
  • Excellent interpersonal and leadership skills complemented by ability to negotiate with and convince officials with tact and diplomacy;
  • Ability to write in a clear and concise manner, and to present factual information;
  • Knowledge of WHO, the UN System or NGO work in the field of response relief and/or of their practices and procedures as related to the work.

Competencies

• Respecting and promoting individual and cultural differences
• Ensuring the effective use of resources
• Building and promoting partnerships across the organization and beyond
• Communication
• Teamwork

Language skills:

• • Fluency in English required
  • Working knowledge of Chichewa desirable.