Fleet Management Assistant

Overview

Provide logistical support and operational services for fleet management

You have:

• Complete secondary education with vocational training in mechanics, transport, or logistics.
• Minimum 5 years of proven experience in logistics management, transport, and mechanics.
• Expert knowledge of French is essential.
• Intermediate knowledge of English is desirable.
• Proficient with Windows Office and administrative procedures related to transport.
• Ability to write reports.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 2,064 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

Au sein de l'Unite d'appui administratif du Bureau de pays (CSU), fournir un appui et des services dans les actions en relation avec la logistique.

DESCRIPTION OF DUTIES

L'Assistant Logistique Fleet est place sous l'autorite generale de l'Administrateur charge des Operations du Bureau, et la supervision directe du charge de Support Operationnel et Logistique du Bureau execute les taches suivantes : Promouvoir le respect des procedures en matiere conduite automobile; S'assurer que tous les vehicules sont fonctionnels et en conformite (MOSS) avant leur utilisation; Appuyer le responsable gestion de parc vehicules dans le planning de deploiement des vehicules du bureau OMS/RDC; Diffuser et orienter dans l'utilisation d'outils standards; Sous les orientations du charge de la logistique, actualiser le planning des mouvements vers et depuis les aeroports (international et national) d'apres les informations collectees aupres de l'Assistant Travel, et les Assistants des Sous Bureaux ; Informer les logisticiens par e-mail des mouvements des vehicules en communiquant les informations relatives : nombre et nom des passagers, jour et heure depart, immatriculation du vehicule etc; Mettre en relation les chauffeurs et personnels transportes en cas de deploiement hors des lieux d'affectation et ceux arrivant pour tout besoin de mouvement. Faire le suivi des vehicules deployes; Mettre a jour sur base journaliere le fichier annexe a l'inventaire vehicule sur format predefini ainsi que la base de donnees informatisee Trackpoint. Ce fichier est utilise au quotidien pour tout vehicule additionnel, retire ou vehicule venant en remplacement; Mettre a jour la liste de contacts des logisticiens et coordonnateur terrain par localite; Compilation des donnees collectees sur base du « Bordereau de certification des services rendus de location de vehicule »; Briefer l'equipe transport et le personnel sur l'utilisation des outils Assurer la presence d'autocollant OMS lors d'engagement de nouveaux vehicules et leur retrait en fin de contrat. CARBURANT Proceder aux pleins des vehicules sur base du fichier inventaire actualise et inserer les donnees dans le programme informatise Trackpoint; Assurer l'approvisionnement en carburant des vehicules et des generateurs OMS; Compiler les donnees relatives aux pleins de carburant sur le fichier standard; Etre Garant de l'utilisation de l'outil "suivi utilisation vehicule & carburant". Assurer la disponibilite de fiche. Collecte les fiches remplies. DIVERS Apporter un appui au Gestionnaire du parc vehicule dans le cadre de location de vehicules, existence d'assurance valide, detention par le chauffeur du permis de conduire; Capitalisation de l'information.

REQUIRED QUALIFICATIONS

Education

Essential: Le travail exige un cycle secondaire complet avec une formation technique appliquee a la mecanique, au Transport ou a la Logistique. Desirable: Formation dans le domaine des Urgences serait un atout

Experience

Essential: Minimum 5 annees d'experience averees dans la gestion logistique, le transport et la mecanique. Desirable: Une experience significative sur un postesimilaire de Fleet. Une experience dans le domaine des urgences serait un atout.

Skills

Ce travail exige une experience demontree dans le domaine de la logistique; fiable, rigoureux et capable de travailler de maniere semi-autonome, en equipe et en coordination, dans le respect des procedures.Parfaite maitrise de l'outil informatique (Windows Office); Familiarite avec les procedures administratives et les besoins du bureau en matiere de transport ; Capacite a rediger des rapports; Adherer aux valeurs de l'organisation

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Setting an example Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of French. Desirable: Intermediate knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 21,922 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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Potential interview questions