Fleet Assistant

Admin

Overview

Supervise fleet of vehicles ensuring they are safe and operational

You have:

• At least three years of experience in related field with NGOs
• Graduated DBA
• Full knowledge of MS Office Package
• Fluency in Pashto and Dari
• Basic English language skills

Contract

This is a DRC - National contract. More about DRC - National contracts.

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

The post requires a trained person with advanced knowledge in motor vehicle mechanics, maintenance, and servicing. The Fleet Assistant supervises and controls the fleet of vehicles and designated drivers in all areas of operation with a main objective to keep the vehicles ‘on the road’ in a safe and drivable condition.

Responsibilities:

• Understand, respect and control DRC policies and procedures. Focus on supporting transparency and accountability of the organization.
• Manage and develop skills and capacity of the Drivers working under his/her supervision.
• Oversee the routine maintenance of DRC & DDG Fleet and planning services and repairs and check regularly to ensure work is done to a suitable standard.
• Assist Fleet Officer for preparation of any reporting required in terms of Fleet condition, costs, and compliance.

Position’s Specific Objectives and responsibilities

• Registration of vehicles and obtaining official number plates.
• Control over vehicle logbooks in a monthly basis.
• Refueling of vehicles and Generators Kabul base. Accurate record keeping and monitoring of fuel consumption and reporting to Fleet Officer accordingly.
• Preparing a monthly fuel consumption report for Fleet Officer/Logistic Manager.
• Preparing a monthly service and vehicles repairing report to Fleet Officer/logistic Manager.
• Identifying needs for new drivers, vehicle equipment and vehicles.
• Monitoring and maintaining of technical condition of the vehicles through inspection in person and by the Mechanic.
• Reporting of vehicle use and repair activities to the Fleet Officer in a monthly basis.
• Reporting of Generators use and repair activities to the Fleet Officer in a monthly basis.
• Act as focal point for sending vehicles for repairing and service at local workshop and keep record individual for vehicles.
• Any other tasks and duties assigned by Line Manager, such as providing cover for colleague who is away.

Filing

• Ensure that an organized filing system is in place, which should include records of work done, fuel costs, repair and maintenance costs, mileage, fuel consumption, driver activity, registration, and insurance documents.
• Support Fleet Officer/Logistic Manager with the provision of accurate updated documentation in case of audit

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

• At least three 3-year experience in related field with NGOs

Education/qualifications:

• Graduated DBA
• Full Knowledge of MS Office Package.

Languages:

• Pashto and Dari –fluency
• English – basic

We Offer:

• Contract length: to 31st of December 2023 with the possibility of Extension.
• Band: NMI
• Designation of Duty Station: Kabul
• DRC has Flexible working hours for Females staff as per DRC Policy.
• 13th month’s salary Will be paid by end of each month with salary.
• Top-up credit card as per office regulations.
• 1+1 Health Insurance will be provided by DRC.
• Eid Bonus.
• DRC provide Transport allowance/ Transportation Facilities for female and people with disability.
• DRC Provides kindergarten/ Day Care allowance for max 2 children – Applicable to female mothers.
• Per diem allowance for employee and her Mahram - Applicable for female
• Salary and conditions will be in accordance with the DRC salary scale.

Application process:

Interested? Then apply for this position by clicking the below Apply button. All applicants must send a cover letter and an updated CV (no longer than four pages), Both must be in the same language as this vacancy note. CV-only applications will not be considered.

Note: Female candidates are highly encouraged to apply. Female applicants can also apply by sending cover letter and a CV to: [email protected]. Please make sure to write the title of the position and Vacancy number in the subject of your email when you apply through email.

Apply now

Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: drc.ngo