Fleet Assistant

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IRC - The International Rescue Committee

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Job Description

Job Title: Fleet Assistant Unit: Operation Salary Range and Band: 9A Duty Station: Vinnytsia, Ukraine

OBJECTIVES:

Fleet Assistant provides administrative and technical support to IRC’s Vinnytsia Base vehicle fleet to ensure effective usage, compliance, and adherence to Fleet Management Policies, Procedures, and Guidelines in line with IRC’s and ensures compliance with Ukrainian legislation

RESPONSIBILITIES:

Responsible for all transportation of goods and people and daily vehicle management. Act as focal point for vehicle dispatching Driver management, responsible for drafting and implementing daily movements plans Ensure IRC’s Base vehicle fleet is acquired, run, obtained, kept, and maintained in a good, safe, and a cost-effective way Follow mechanisms to track staff movements and overall management of field visits in the base Checking of logbooks, fuel consumption, and maintenance and repair are conducted regularly in collaboration with drivers and under the supervision of fleet manager In close collaboration with Safety Officer, monitor all trips are adequate and acceptable concerning the latest security situation reports, a clear plan/itinerary is in place for them, and that passengers are adequately equipped and prepared (including for unanticipated deviations). Consolidation of vehicle records, namely alliance of vehicle mileage monthly reports, plan and order fuel vouchers according to field movement schedules, closely work with accountants, maintaining relations and its supervision about medical and mechanic check-ups, carwash, etc. Ensure that vehicles are adequately equipped with tools and equipment required of the program's local safety and security policies and procedures Ensure IRC drivers maintain accurate, legible, up-to-date, and complete trip records in their vehicle's logbook. Ensure IRC drivers assigned to the vehicle have on the spare tire (s) and other equipment such as first aid kit, recovery kit, etc.; communications checks; fuel/oil/water levels and tire pressure checks; and safe and secure loading

JOB REQUIREMENTS:

Education:degree in transport, logistics or another relevant field Work Experience: At least 1 year of work experience in fleet management or logistics in a multi-cultural environment desirable. Good understanding of the procurement rules and regulations Holder of a valid driving license

DEMONSTRATED SKILLS AND COMPETENCIES:

Ukrainian read and spoken, English speaking Knowledge with using computers, Microsoft Office Word and Excel spreadsheets and Outlook. Strong sense of personal integrity Attention to detail and ability to multi-task Team spirit and problem-solving abilities Excellent interpersonal and communication skills Remains productive when under pressure Demonstrates a systematic and efficient approach to work Relates and works well with people of different cultures, gender and backgrounds KEY WORKING RELATIONSHIPS:

Internal: Regular relationships with program staff, Operations and country Supply Chain staff at all levels.

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Qualifications

Added 1 year ago - Updated 11 months ago - Source: rescue.org