Fixed Term: Supply & Shipping Associate, GS-6, Islamabad, Pakistan

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 976 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, an advocate!

Pakistan was the sixth country in the world to sign and ratify the Convention on the Rights of the Child, less than one year after it was adopted by the United Nations General Assembly in 1989. However, children and adolescents living in Pakistan still face acute challenges.

UNICEF supports the Government of Pakistan to accelerate progress for children, work to achieve the Sustainable Development Goals (SDGs) and help children realize their rights under the Convention on the Rights of Children. This will be made through, among others things, strong partnerships with provincial authorities, teachers and health professionals, frontline workers and social mobilisers, communities and families, and of course the children and adolescents themselves.

In particular, UNICEF will work so that:

• Every child survives and thrives -- being in good health, immunized, protected from polio and accessing nutritious food.
• Every child learns.
• Every child is protected from violence and exploitation and registered at birth.
• Every child lives in a safe and clean environment, with access to safe drinking water and adequate sanitation.

To learn more about UNICEF work in Pakistan, please visit the country website www.unicef.org/pakistan and videos on YouTube and Vimeo

For every child, commitment

How can you make a difference?

Under the supervision of the Supply & Logistics Officer, the Logistics & Shipping Assistant, provides a broad range of transactional, procedural and administrative tasks in ensuring the smooth process of offshore Programme supplies from receipt of the request till the final delivery. He / She is to ensure the efficient supply and procurement of the country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design. Provide general warehouse management in Islamabad, Peshawar and Quetta for Country Programme supplies.

At the G-6 level, the below tasks are expected to be carried out with a high level of independence.

To make a difference you will be accountable for the following key duties & tasks:

Logistics for offshore procurement

• Follow up and coordination with UNICEF Supply Division (SD) abroad for purchase orders, associated shipments and shipping documents for timely receipt of program supplies
• Review documents for accuracy and forward all relevant shipping documents and exemptions to the Clearing & Forwarding agents and liaise with them on a day-to-day basis to ensure timely clearance of supplies at the ports of entry.
• Respond to queries and liaise with counterparts and end user to arrange in country dispatch and receipts of supplies. Keep all concerned sections and offices updated.
• Prepare and submit request for Exemption Certificates and closely follow up with the Ministry of Foreign Affairs in Islamabad for timely action. Keep track and respond timely on queries that may arise from time to time from MOFA.
• Closely coordinate and hold meetings with customs authorities in case of any issues for clearance of shipments and to ensure smooth collaboration with UNICEF Pakistan.
• Preparing all necessary documentation for clearance of offshore for Pakistan Country Office shipments. Negotiating with Airport/Port/Shipping Line for waiver of demurrage/detention charges whenever required.
• Coordinating with clearing agent, transporter, shipping line and Warehouse for smooth functioning of the operation.

• Advise / Assist concerned staff responsible for Afghan Country Office shipments on clearance related matters whenever required

  Warehousing

• Managing requests of country-wide program sections for the dispatch of supplies

• Coordination with Program sections, Implementing Partners, Warehouses and transporters
• Visiting the relevant Warehouses to check the receipt of local/offshore supplies
• Physically checking of supplies in Warehouses for near-expiry stock + stock condition and provide advice to the S & L Chief for appropriate action
• Checking of system inventory records on need basis
• Compiling list of supplies to be submitted to the Property Survey Board for review
• Prepare inventory reports on a monthly basis analyzing the high-risk commodities in terms of stocks value, ages and shelf life for review by the Supply & Logistics Officer. Follow up with Programs section to ensure a FIFO approach.
• Conducting Quarterly/Annual Physical inventory exercise in consultation with Supply & Logistics Officer

• Managing the relocation of supplies between Islamabad warehouse and other warehouses

  Management of In Country Transportation

• Follow-up with Program Section for distribution plans of offshore supplies

• Based on distribution plan, arrange direct delivery to consignee as required
• Follow up with local transporters and consignee to organize dispatch and receipts of supplies as per Release orders or distribution plans.
• Managing country-wide Inland transportation from Agility Islamabad and other warehouses

• Respond to queries and liaise with counterparts and end user to arrange in country dispatch and receipts of supplies

  Information Management

• Follow up and timely acknowledge receipt in VISION (SAP) for record of assets transfer ensuring that the Goods In Transit status for offshore supplies does not cross 120 days as per Country office policy

• 2.Regular extraction and sharing of Stock Reports for review by the Supply & Logistics Officer prior to submission to the Senior Supply & Logistics Manager
• 3.Supporting program with details of required information on need basis as requested by the Supply & Logistics Officer
• 4.Regularly generating reports for program section on the near expiry stock and follow-up for its dispatch in coordination with the Supply & Logistics Officer.

• Providing regular information on pallet position occupancy in the relevant warehouses program-wise to enable proper planning

  Other Duties

• Regularly (at least one a month) visit the UNICEF controlled warehouses for spot checks and reconciliation in consultation with the Supervisor. Act as focal point for logistics related tasks in support to the UNICEF country programs. Provide assistance to the Karachi Hub and its staff to undertake timely action on shipping and logistics matters whenever requested.

• Manage the Long-Term Arrangements for the Customs &Freight agents, local transporters and WFP Local Service Agreement. Timely follow up with Programs to ensure that there is sufficient budget and valid contracts for logistics tasks being executed. Initiate insurance claims action where necessary on receipt of supporting documents from the clearing agents.
• Scrutinize clearing agents and transporters and casual labor contractor’s invoices for accuracy and conformity with the contract and prepare payment requests for settlement.
• Checking country-wide customs clearance and Karachi Warehouses invoices prior to submission for processing of payment

• Any other duties assigned by your supervisor.

  To qualify as a champion for every child you will have…

• Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.

• Six years relevant progressive experience in related field, with specialized experience in Customer Services and Supply Chain Management – hands on experience with logistics and data management/analysis or procurement.
• Experience with government engagement and computer databases for the maintenance of data records is an advantage.
• Familiarity with UNICEF, UN supply procedures and systems is an asset.
• Computer skills: Knowledge of computer systems and applications. Proficiency in MS office (mainly Excel, Microsoft Word, PowerPoint).
• Fluency in English and local language of the duty station is required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA). The core competencies required for this post are Demonstrates Self Awareness and Ethical Awareness (1), Works Collaboratively with others (1), Builds and Maintains Partnerships (1), Innovates and Embraces Change (1), Thinks and Acts Strategically (1), Drive to achieve impactful results (1), Manages ambiguity and complexity (1)

View our core competency framework at: Competency Framework Brochure.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• Verified educational certificates/ HEC Attested Degrees are a pre-requisite for employment at UNICEF. During the recruitment process candidates will be required to present HEC attested degrees/certificates.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates will be prioritized.