Fixed Term: Supply Assistant, GS5, Islamabad, Pakistan

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 758 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope !

Pakistan was the sixth country in the world to sign and ratify the Convention on the Rights of the Child, less than one year after it was adopted by the United Nations General Assembly in 1989. However, children and adolescents living in Pakistan still face acute challenges.

UNICEF supports the Government of Pakistan to accelerate progress for children, work to achieve the Sustainable Development Goals (SDGs) and help children realize their rights under the Convention on the Rights of Children. This will be made through, among other things, strong partnerships with provincial authorities, teachers and health professionals, frontline workers and social mobilisers, communities and families, and of course the children and adolescents themselves.

In particular, UNICEF will work so that:

• Every child survives and thrives -- being in good health, immunized, protected from polio and accessing nutritious food.
• Every child learns.
• Every child is protected from violence and exploitation and registered at birth.
• Every child lives in a safe and clean environment, with access to safe drinking water and adequate sanitation.

To learn more about UNICEF’s work in Pakistan, please visit the country website www.unicef.org/pakistan and videos on YouTube and Vimeo

Under the direct supervision of the Senior Supply Associate, the Supply Assistant will provide a broad range of transactional and procedural support to ensure efficient and effective supply chain management.

To make a difference, the incumbent shall be responsible for following key strategic functions, accountabilities and related duties/tasks;

1. Receives supply requisitions , ensuring accuracy of specifications of items/services, and confirms availability of funds, obtaining additional information from the programme sections as necessary. Monitors assigned requisitions to ensure completion of procurement actions in a timely manner. Provides assistance to the Programme sections in developing requisitions with the correct required information to enable smooth procurement process.
2. Obtains quotations/proposals, issues invitation to bids to approved and listed suppliers, arranges and participates in bid openings with the Contracts Specialist, compiles price tabulations with price ratings and recommendations for order placement, prepares CRC submissions for review by the Senior Supply Associate and finalization by the Contracts Specialist/Chief of Supply.
3. Corresponds with programme Sections/Field Offices and suppliers on supply and procurement matters.
4. Generates and compiles a variety of warehouse, contracts reports from vision and monitoring reports from the supply dashboard/pipeline reports.
5. Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
6. Drafts submissions to Contract Review Committee.
7. Maintains supplier database and files with full information, in accordance with UNICEF supply guidelines.
8. Prepares Direct Orders (Purchase Orders) against existing Long Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements.
9. Quality control and ensure accuracy of UNITRACK generated stock reports and monthly reconciliation of stock inventory reports from different offices. Prepares monthly stock reports on management performance indicators for warehousing operations.
10. Maintains purchase order/contract files with all required procurement documentation (POs, invoices, delivery receipts, payment requests , correspondence, etc.). Scrutinizes invoices/bills for accuracy and conformity with purchase orders and processes payments for approval by the Chief of Section prior to submission to Finance.
11. Responsible for conducting local market surveys on ongoing basis.
12. Correspond with offshore suppliers when when required and Copenhagen for standard warehouse items and obtain LPA when required.
13. Conduct market research for new products and new supplier source as well as updating new product technology.
14. Perform other tasks as assigned by the supervisor.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage related to supply chain, business administration, contract/commercial law, or another relevant technical field.
• Minimum of 5 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required.
• Familiarity with UNICEF, UN supply procedures and systems is an asset.
• Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA)

Competencies required for this post are Builds and maintains partnerships, Demonstrates self-awareness and ethical awareness, Drive to achieve results for impact, Innovates and embraces change, Manages ambiguity and complexity, Thinks and acts strategically, Works collaboratively with others.

View our competency framework at Competency Framework Brochure.pdf

Life at UNICEF

Working at UNICEF is highly rewarding. With attractive remuneration package encompassing competitive pay and benefits, a culture that helps staff thrive and diverse opportunities for personal and professional development, we aim to help you maintain a fulfilling life both at and outside the office.

We make sure you and your loved ones receive the resources and care that you need to thrive. Our contracts, benefits and wellbeing policies and initiatives ensure that you are well equipped to effectively deliver for children such as;

• Tax exemption, family allowances, hardship benefits, 10 UN holidays and annual leave allowance, maternity, paternity, adoption leave, medical and dental insurance, pension etc.
• Career support, staff wellbeing programme, breastfeeding policy, flexible work arrangements, childcare room, family support, policies & initiatives, security etc.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Female candidates are particularly encouraged to apply.

Remarks:

• HEC Attested Degrees are a pre-requisite for employment at UNICEF. During the recruitment process candidates will be required to present HEC attested degrees/certificates.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.