Fixed term: Sr. Administrative Associate (Protocol), GS-7, Islamabad/Pakistan

This opening expired 1 year ago. Do not try to apply for this job.

UNICEF - United Nations Children's Fund

Open positions at UNICEF
Logo of UNICEF

Application deadline 1 year ago: Monday 27 Mar 2023 at 18:55 UTC

Open application form

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 1,270 USD.

Salary for a G-7 contract in Islamabad

The salary of a G-7 depends on the duty station. The minimum salary there is 353,309 PKR (~1,270 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about G-7 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, *Hope!***

Pakistan was the sixth country in the world to sign and ratify the Convention on the Rights of the Child, less than one year after it was adopted by the United Nations General Assembly in 1989. However, children and adolescents living in Pakistan still face acute challenges.

UNICEF supports the Government of Pakistan to accelerate progress for children, work to achieve the Sustainable Development Goals (SDGs) and help children realize their rights under the Convention on the Rights of Children. This will be made through, among other things, strong partnerships with provincial authorities, teachers and health professionals, frontline workers and social mobilisers, communities and families, and of course the children and adolescents themselves.

In particular, UNICEF will work so that:

  • Every child survives and thrives -- being in good health, immunized, protected from polio and accessing nutritious food.
  • Every child learns.
  • Every child is protected from violence and exploitation and registered at birth.
  • Every child lives in a safe and clean environment, with access to safe drinking water and adequate sanitation.

To learn more about UNICEF work in Pakistan, please visit the country website www.unicef.org/pakistan and videos on YouTube and Vimeo

Under the guidance and direct supervision of the Administrative Specialist, the Sr. Administrative Associate- Protocol facilitates and advises on protocol matters including accreditation, visa matters, shipping and customs clearance, of motor vehicle for UNICEF PCO and ensuring high quality and accuracy of work in order to obtain optimum services. He/she analyses and interprets rules and guidelines and provides solutions to a wide spectrum of complex issues related to these services. The Sr. Administrative Associate-Protocol captures and monitors costs for services rendered and ensures timely cost recovery and cost-effectiveness. He/she promotes a collaborative, client-focused, quality and results-oriented approach consistent with UNICEF Rules and Regulations in the delivery of services to clients.

The Senior Administrative Associate Protocol works in close collaboration with the Operations, Programme and Project teams in the Country Office (CO), field offices, government counterparts, embassies, diplomatic missions and other resident and non-resident agencies.

To make a difference, the incumbent shall be responsible for following key strategic functions, accountabilities and related duties/ tasks;

1. Ensures implementation of operational strategies focusing on achievement of the results: 2. Ensures efficient liaison support focusing on achievement of the results: 3. Ensures efficient administrative support, focusing on achievement of the results: 4. Ensures coordination and arrangement of logistics for office events in the PCO focusing on achievement of the results: 5. Support to knowledge building and knowledge sharing in the PCO focusing on achievement of the results:

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

Ensures implementation of operational strategies focusing on achievement of the following results • Full compliance of UNICEF rules and regulations, policies and strategies on protocol, shipping and customs. • Interprets, reviews and provides advice on protocol and immigration statutes on immunities and privileges, host country agreements, cross border activities. • Ensure implementation of cost saving measures through advanced planning and effective organization of daily/weekly schedules of work.

Ensures efficient liaison support focusing on achievement of the following results

• Responsible for overseeing all protocol issues with the Ministry of Foreign Affairs (MOFA); • Liaises and follows up with the diplomatic and consular services on issuance of outbound visa; • Arranges for the processing of MOFA Accreditation cards and Pakistani Driving Licenses for International Staff and their dependents. Ensure prompt clearance of UNICEF consignments and shipments of personal effects of UNICEF personnel. • Communicate and follows up with the Ministry of Foreign Affairs and Immigration Department on passes and resident permit formalities as required for international staff including their dependents. • Liaises and follows up with the Ministry of Foreign Affairs and Immigration Department on all new policy circulars or revisions on privileges and immunities; • Coordination with Airports Authorities to provide meet and assist services. • Liaises and follow up with MOFA for Post Concurrences for newly created posts. • Coordinates with staff in correct filling out of visa application forms, prepares note verbale and submits to the concerned embassies, ministries, Immigration Office and make continuous follow ups ensuring timely issuance of visas whether residence, visit, entry, or business. • Alerts staff three months in advance regarding the expiry of their visas and ensure the timely visa extension requests are submitted to the Ministry of Foreign Affairs/Ministry of Interior. Prepares monitoring table showing the status of visa, ID cards, passport details and share with the Supervisor on weekly basis. • Maintains files of documents related to staff visas, MOFA card, NOCs, personal import, exports and other required documents. • Familiarizes himself/herself with the visa requirements of all countries and shares forms and information with the staff upon request. Provides information to the staff regularly on protocol , protocol, shipping and customs rules and regulations, including other pertaining matters and assists in completing the requirements for obtaining international visit visas, import/export of household effects, Note Verbale, Diplomatic/Non-Diplomatic ID cards, CBR booklets, UNMOGIP stores, NOCs, Airport Pass etc. Ensures efficient administrative support, focusing on achievement of the following results: • Drafts correspondence on protocol matters and guides CO team and other resident and non-resident agencies on appropriate protocol and correspondence guidelines when communicating with government and other external partners; • Conducts briefing for staff on their diplomatic privileges and immunities in Pakistan. • Prepares briefing notes for new staff on immigration formalities and ensures that the information is continuously updated; • Guides staff on completing relevant host country applications governing privileges and immunities; • Maintains and ensures accuracy of the data stored in the electronic database and updates the filing system, containing relevant information relating to staff members/dependents, their entitlements and ensures quick retrieval of required information. Tracks the expiry dates of documents and visas; • Organization and coordination of shipments and customs clearances. • Process requests for exemption certificates for all kind of imports. Prepare exemption certificate, get it approved by MOFA and then prepare the customs clearance and excise and taxation letter to facilitate the shipping agent for the consignment clearance. Keep track of consignment delivery status. • Process requests for export permission for international staff on time when they leave the country upon completion of their assignments. • Assist office/international staff for obtaining exemption certificates for official/personal vehicles and registration of vehicles. Also assists in obtaining sale permission and export permits at the time of selling of vehicles or leaving the country. • Arrange for airport pick-up of staff and high-level officials and assist in expediting the custom and immigration procedures, as required. • Liaison with other embassies, consulates on issuance of staff members from other UNICEF offices on inbound and outbound visas for other countries. • Liaison with other embassies, consulates on issuance of staff members from other UNICEF offices on inbound and outbound visas for other countries.

Ensures coordination and arrangement of logistics for office events in the PCO focusing on achievement of the following results: • Provides logistical support to the incoming missions, medical evacuations, and to the conferences/workshops and seminars; • Interacts with the Ministry of Foreign Affairs, Immigration Department, Airports Authority to obtain various clearances, security detail of VIPs, landing rights etc. • Works in close coordination with all departments within Operations, Programme, Projects and other UN agencies to ensure smooth flow of events.

Support to knowledge building and knowledge sharing in the PCO focusing on achievement of the following results: • Participation in the trainings for the Programme, operations, project staff and UN agencies on shipment, customs and protocol related topics; Sound contributions to knowledge networks and communities of practice

Performs any other duties and responsibilities assigned as required.

To qualify as an advocate for every child you will have…

  • Completion of Secondary School, University level courses in administration, finance, or any other related field of discipline relevant to the job is an asset. university degree will be considered as an advantage
  • 7 years of relevant professional work experience with both national and international work experience in Protocol services.
  • Work experience in emergency duty station.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
  • Experience in handling of web-based management systems;
  • Knowledge of UN and GOP protocol, immigration, customs and excise processes, procedures, policies, working methods and practices.
  • Fluency in English and local language is required. Knowledge of another official UN language or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

The UNICEF competencies required for this post are Demonstrates Self Awareness and Ethical Awareness (2), Works Collaboratively with others (2), Builds and Maintains Partnerships (2), Innovates and Embraces Change (2), Thinks and Acts Strategically (2), Drive to achieve impactful results (2), Manages ambiguity and complexity (2),Nurtures, Leads and Manages People (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

Life at UNICEF

Working at UNICEF is highly rewarding. With attractive remuneration package encompassing competitive pay and benefits, a culture that helps staff thrive and diverse opportunities for personal and professional development, we aim to help you maintain a fulfilling life both at and outside the office.

We make sure you and your loved ones receive the resources and care that you need to thrive. We offer a wide range of benefits to our staff, including reasonable accommodation for persons with disabilities. Our contracts, wellbeing policies and initiatives ensure that you are well equipped to effectively deliver for children such as;

  • Tax exemption, family allowances, hardship benefits, 10 UN holidays and annual leave allowance, maternity, paternity, adoption leave, medical and dental insurance, pension etc.
  • Career support, staff wellbeing programme, breastfeeding policy, flexible work arrangements, childcare room, family support, policies & initiatives, security etc.
  • UNICEF strongly encourages the use of flexible working arrangements.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

  • This post is open to all internal and external applicants.
  • Verified educational certificates/ HEC Attested Degrees are a pre-requisite for employment at UNICEF. During the recruitment process candidates will be required to present HEC attested degrees/certificates.
  • Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
  • UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates will be prioritized.
  • Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Added 1 year ago - Updated 1 year ago - Source: unicef.org