Fixed Term: Administrative Assistant (Transportation), GS-5, FT, Islamabad

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 757 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world toughest places, to reach the world most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a trustable hand!

Pakistan was the sixth country in the world to sign and ratify the Convention on the Rights of the Child, less than one year after it was adopted by the United Nations General Assembly in 1989. However, children and adolescents living in Pakistan still face acute challenges.

UNICEF supports the Government of Pakistan to accelerate progress for children, work to achieve the Sustainable Development Goals (SDGs) and help children realize their rights under the Convention on the Rights of Children. This will be made through, among other things, strong partnerships with provincial authorities, teachers and health professionals, frontline workers and social mobilisers, communities and families, and of course the children and adolescents themselves.

In particular, UNICEF will work so that:

• Every child survives and thrives -- being in good health, immunized, protected from polio and accessing nutritious food.
• Every child learns.
• Every child is protected from violence and exploitation and registered at birth.
• Every child lives in a safe and clean environment, with access to safe drinking water and adequate sanitation.

To learn more about UNICEF work in Pakistan, please visit the country website www.unicef.org/pakistan and videos on YouTube and Vimeo

Under the Supervision and guidance of Administrative Specialist, NO-C, the Admin Assistant (Transport) provides transport related services ensuring high quality and accuracy of work. The Admin Assistant/Transport Assistant promotes a collaborative, client-focused, quality and results-oriented approach in delivery of transport services.

To make a difference you will be accountable for the following key duties & tasks:

1. Assign duties to drivers and distributes work assignments among them
2. Issue gasoline slips or cards for fueling of Vehicles.
3. Review maintenance schedule of each Vehicle and ensure fleet is in excellent running condition.
4. Review Logbooks, bills/invoices related to repair /maintenance, fuel of each vehicle and coordinate the payment processing.
5. Manage and verify the overtime claims of drivers.
6. Travel arrangements (roads) for field missions and ensure all vehicles are Security Risk measures (SRM) compliant when sent on mission.
7. Prepare / coordinate on Travel Requests / Travel authorization for drivers in VISION. Ensure drivers are evenly assigned to field missions.
8. Maintains files/records related to the vehicles (official & Internationals personal cars) and provides required information for reports, correspondence, technical and other reference documents.
9. Ensure the safe custody of original registration documents of official and international staff member’s vehicles.
10. Ensure carpooling system is functional, and vehicle tracking reports are prepared.
11. Prepare reports on vehicle mileage, fuel consumption, vehicle repair and maintenance.
12. Keep an updated record of all the requests received from staff members.
13. Issue bills for personal use of vehicles, maintains record and ensure timely submission, review and payment of all transport related invoices including against service requisitions of rent a car company.
14. Ensure that all vehicles have insurance coverage as per policy, including 3rd party insurance for personal vehicles of international staff members.
15. Prepare documents for Ministry of Interior (MoI) and Ministry of Foreign Affairs (MOFA) on exemption of personal vehicles, bank challan for vehicle registration fee and submission in bank, arrangements of temporary number plates, vehicle cancellation / registration / de-registration, sale permission.
16. Ensure timely process of marked old vehicles’ surrender to MOFA, destruction, and prior permission as and when required.
17. Coordinate with programme sections and rent a car companies for provision of rental vehicles for field missions or city duties. Supervise contractual obligations of rent a car companies and evaluate their performance. Coordinate and meet with companies on quarterly basis for improvement of services where required.
18. Prepare Tax Rebate claims on quarterly basis for office and follow up for reimbursement.
19. Drafts routine correspondence and faxes from oral instructions, previous correspondence, and other available information.
20. Any other duty assigned by the supervisor.

To qualify as an advocate for every child you will have…

• Completion of secondary education preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
• Experience in motor vehicle transport operations including carpooling system or related area is required.
• Work experience on preparation and submission of documents to relevant government ministries (Ministry of Interior, and Ministry of Foreign Affairs), process exemption of diplomat’s personal vehicles, submit bank challan, arrangements of temporary number plates, vehicle cancellation / registration / de-registration, sale permission is considered as an asset.
• Fluency in English and local language of the duty station is required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS).

The UNICEF competencies required for this post are Nurtures, Leads and Manages People (1), Demonstrates Self Awareness and Ethical Awareness (2), Works Collaboratively with others (2), Builds and Maintains Partnerships (2), Innovates and Embraces Change (2), Thinks and Acts Strategically (2), Drive to achieve impactful results (2), Manages ambiguity and complexity (2)

View our competency framework at Competency Framework Brochure.pdf

Click here to learn more about UNICEF’s values and competencies.

Life at UNICEF

Working at UNICEF is highly rewarding. With attractive remuneration package encompassing competitive pay and benefits, a culture that helps staff thrive and diverse opportunities for personal and professional development, we aim to help you maintain a fulfilling life both at and outside the office.

We make sure you and your loved ones receive the resources and care that you need to thrive. Our contracts, benefits and wellbeing policies and initiatives ensure that you are well equipped to effectively deliver for children such as;

• Tax exemption, family allowances, hardship benefits, 10 UN holidays and annual leave allowance, maternity, paternity, adoption leave, medical and dental insurance, pension etc.
• Career support, staff wellbeing programme, breastfeeding policy, flexible work arrangements, childcare room, family support, policies & initiatives, security etc.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• Verified educational certificates/ HEC Attested Degrees are a pre-requisite for employment at UNICEF. During the recruitment process candidates will be required to present HEC attested degrees/certificates.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates will be prioritized.