Fixed Assets ERP Business Process Analyst (Temporary Appointment until June 2023)

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 108,633 USD and 147,551 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

The duration of the assignment is until June 2023. Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Facilities and Administrative Services (FAS) unit within the Division of Management and Administration (DMA), provides cost-effective and timely services to Regional Offices (RO), Multi Country Offices (MCO), Country Offices (CO) and Headquarters (HQ) in the areas of premises management and non-expendable asset (fixed asset) management.

Under the overall guidance of Facilities and Administrative Specialist the Fixed Assets ERP Business Process Analyst (FA ERP Analyst) will lead the implementation of the Fixed Assets related modules and functionalities of the new Enterprise Resource Planning (ERP) Oracle system Quantum. The Fixed Assets function is a comprehension of capacity development activities to support Organizational changes, creating benchmark with other UN Agencies. The FA ERP Analyst is expected to provide solutions to a wide spectrum of complex issues related to fixed assets and financial management, promote a collaborative, client-focused, quality and results-oriented approach in the section, work in close collaboration with internal and external stakeholders both at Headquarters and field levels for the successful delivery of Fixed Assets Module in Quantum.

Duties and Responsibilities

Design, development, maintenance, and enhancement of Oracle Cloud ERP Financials modules for UN Women:

• Mapping existing Asset Management business workflows/ processes to Oracle Cloud, identifying gaps and opportunities
• Identify and oversee resolution of system defects, errors, and other issues, elevate to the Project Team and Business Owner when required
• Compile and review functional and technical specifications, user stories, use cases, workflows, on UN Women asset management processes
• Provide functional advice to all involved stakeholders to improve and optimize procure-to-pay business processes
• Data migration, reviewing the existing Asset management data and it fits to the Oracle format

Coordinate and liaison ERP system development processes at the cross-functional level:

• Coordinate different Fixed Asset Management areas/ functions which may be cross-functions in other streams such as Financial management, Procurement, Programme management, IST etc.

• Coordinate activities on working towards the common outcome. It will include, but not be limited to:

• Participate in meetings with Oracle developers and other participating UN Agencies

• Provide feedback, asset management scenarios and share current requirements
• Escalate any issue that would be detrimental to UN Women to the Assets Manager for prompt decision to be taken.

• Participate in cross-streams meetings and discussions.

• Coordinate the roll-out of Asset Management module in the new ERP system in a cross functional setup, including through adaptation of standardized financial and asset management processes.

• Ensure compliance of UN Women Fixed assets solutions, modules, and functionalities with internal regulations, rules, policies, and procedures.

Provide technical contributions to corporate change of Fixed Assets business processes:

• Revision of Business process documents to reflect changes and updates through Asset management policy, Sale and Donation of Asset Procedure, Vehicle Management Policy and other policies, procedures, guidelines, and asset forms
• Formulate organization-wide system requirements for reporting, oversight, monitoring and other business needs

Training, knowledge management and technical support to the ERP Quantum system:

• Manage the Quantum roll-out, coordination on testing and creation of UN Women specific SOPs
• Develop an UN Women Prepare PowerPoint presentations and Oracle User Guided Learning for field trainings
• Deliver Fixed Assets ERP training to the Field Offices, troubleshooting, assistance to Field offices and support at HQ after the system’s rolled out

Key Performance Indicators

• Timely and accurate analysis and presentation of information
• Timely delivery of well-organized and transparent financial, asset and administration processes to ensure client satisfaction and delivery of UN-Women programmes/projects
• Timely information sharing to facilitate decision making of the management, learning capacity building, and development of standardization of tools, systems, templates including policies and procedures
• Substantive technical inputs into training materials and rollout plan and support in all offices including HQ and Field offices
• Adherence to UN Women rules and regulations

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women's Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

FUNCTIONAL COMPETENCIES:

• Strong knowledge of asset management systems and processes, particularly in the UN system;
• Ability to provide policy advice and support;
• Ability to process, analyze and synthesize complex, financial and technical information;
• Proven ability to support the development of high-quality knowledge and training materials, and to train technical teams;
• Ability to handle confidential information;
• Good negotiating skills;
• Strong IT skills.

Required Skills and Experience

Education and certification:

• Master’s Degree or equivalent in Business Administration, Finance, Operations, Management, or related field;
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• A minimum of two years of progressively responsible experience in finance and asset management with a focus on business process analysis, documentation, implementation of asset management/ finance solutions and ERP Systems, or related areas is required.
• At least one year of work experience in UN Common system in operations, finance, procurement and/or assets field is preferred.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
• Experience in IPSAS is an asset.
• Experience in Oracle Cloud ERP (Enterprise Resource Planning) implementation at global or regional level is an asset.

Language Requirements:

• Fluency in English is required
• Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)