Finance Technical Assistant

Contract

This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

Position: Finance Assistant

Reports to: Field Office Coordinator

Supervision of: None

Duty station: Akobo- Jonglei State

Project number: SSFP0000

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation. Our task is to improve international protection of refugees and internally displaced persons, and to offer humanitarian assistance regardless of race, nationality or political views. Our efforts are founded on the principle that all human beings are entitled to a life in peace, liberty, safety and equality, as this is expressed in the Universal Declaration of Human Rights. NRC has been working in South Sudan since 2004. Our core activities include Education, Shelter & WASH, Food Security & Livelihoods (FSL), and Information, Counselling & Legal Assistance (ICLA).

All NRC Employee are expected to work in accordance with the organization’s values. to be dedicated,innovative, inclusive and accountable are attitude and believe that shall guide our actions and relationships.

1. Purpose

Finance Assistant will be responsible for daily cash custodian, transactions and reconciliation. Ensuring all voucher slips are stamped PAID and signed on and ready for delivery to the Country Office for Posting.

Role and responsibilities

• Ensure that financial routines and policies are properly followed and in accordance with quality and policy requirements of NRC, Donors, auditors, and the relevant authorities.
• Ensure that NRC financial and procurement procedures are always followed and adhered to.
• Proper Reviewing of payment request for its supporting documents and authorizing signatures.
• Handling of the Post back and generation of payment voucher slips.
• Support project staff timely.
• Perform daily reconciliations (cash counts).
• Scan & file all financial documents according to NRC standards before any delivery is made to the Country Office.
• Regular monitoring and settlement]t advances and update the Finance Coordinator, FOC and AM on 28th of every month.
• Ensure safety and confidentiality of any financial documentation(s) under her/his custody.
• Ensure sufficient liquidity and follow up on advances and its Settlements.
• Mark all supporting documents including Voucher Slips with “PAID” stamp and sign on it as per the internal control requirement.
• Performs other duties as assigned by the concern authority.

1. Competency.

A. Value driven competencies:

Values are aspirational attitudes and beliefs that influence the way people conduct themselves. NRC’s values are dedicated, Innovative, Inclusive and Accountable.

B. Behavioural competencies:

• Proactive and take initiative
• Flexibility
• Planning and delivering results
• Empowering and building trust
• Analyzing

C. Professional competencies:

Professional competencies, skills and knowledge:

• College or university Diploma/ Degree Business Administration/ Accounting/ Finance or Related field.
• Knowledge about own skills/profile
• Good knowledge of Computer
• Good knowledge of English language
• Professionalism in interaction with colleagues & clients

Behavioural Competencies (max 6)

The following behavioural competencies are essential for this position:

• Planning and delivering results
• Empowering and building trust
• Analyzing
• Handling insecure environments
• Communicating with impact and respect

3. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management System. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan.
• The Mid Term/End Term of Trial Period Performance Review.
• End Term Performance Review.
• The NRC Competency Framework.