Finance Team Leader

Contract

This is a DRC - National contract. More about DRC - National contracts.

About DRC.

The DRC Somalia Programme is the largest programme in East Africa region and has been providing relief and development services since 1997. DRC is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.

Overall purpose of the role:

Under the supervision of the Area Manager (AM) the Area Finance Team Leader supports Area Finance staff to ensure they do day-to-day routine financial duties; she/he is responsible for review budget/budget revisions and other duties as per the JD and is the lead Focal point for the area office finance staff. The Finance Team Leader also acts as “Technical Focal Points” to area office finance and program staff on Finance aspects in terms of working with Country Finance staff Team, leading finance, and program staff to meet the deadline of Audit issue and other merging issues requested by Area Manager and the technical managers.

Accounting / Finance.

• Review Journals (Project Expense, General and Vendor Payment Journals) for completeness and accuracy before forwarded to Country Office

(CO) for posting.

• Follow up on committed costs in all projects in coordination with the procurement department.
• Prepare & submit IDRA to the Country Office and update the bank signatories as and when required.
• Monitor the liquidity levels of the offices and ensure that the cash requests are sent to the Country Office on time as per the deadlines.
• Ensure weekly cash forecast is done for the area office and bi-weekly cash request is submitted for the funds required to run the program activities.
• Review monthly payrolls and update the resource scheduling for all staff in the area in DRC Dynamics.
• Review main accounts and follow up on all temporary accounts to ensure timely settlement and also support the country office team on the reconciliation and settlement of previous years’ transactions related to Mogadishu Area.
• Ensure monthly closure is done for the area office as per the policy, ensuring signed bank reconciliations as well as the monthly bank statements and cash counts are submitted to CO Finance.
• Ensure all closing projects are reviewed, and cleanup is done within the liquidation period before the final reports are prepared.

• Ensure the supporting documents are scanned monthly and forwarded to the Country Finance Specialist as per the provided deadlines.

• Review Area office payment documentation for accuracy and compliance with DRC/Donor guideline procedures and payment checklist.

• Train finance and non-finance staff on DRC finance policies and DRC Dynamics finance functionalities.
• Ensure that the online banking platform is accurately and efficiently used for the timely payment of suppliers and service providers.
• Ensure that costs amortization is timely and accurately done with adequate supporting documentation.
• Reconcile all advances and ensure advances are settled within two weeks.
• Support area Finance to reconcile banks on time.
• Follow up with the Area finance team on the timely recording of financial transactions for accuracy of the business Intelligent reports.
• Budgeting, budget control, planning, and Reporting.
• In coordination with the Area Manager, Develop Master budgets for the DRC area office and ensure all data are accurate. Share the Master Budget with Finance Manager every month as per the Finance Calendar.
• Budget monitoring and forecasting – review budget spending and consolidate information required to prepare forecast through the monthly BFU/TDL review meetings.
• Ensure support costs are allocated (fuel, salaries, rent etc.) based on accountable cost drives backed with relevant supporting documents.
• Review documents and ensure costs are coded to correct budget codes and ensure costs will be incurred in line with budget available and ensure that the costs allocation adhere to the share costs policy.
• Prepare donor budgets with support from Area Manager and Program Manager
• Support new proposal development with financial information for budgeting.
• Ensure the TDLs are cleaned in preparation for donor reporting and inform Country Finance Coordinator/Specialists
• Ensure partner financial reports are received on monthly basis, review all supporting documents, all partner vouchers are scanned and uploaded on DRC Dynamics in a timely manner.
• Timely Review & submit IDRAs to the Country Office and guide finance staff to update the bank signatories as and when required.
• Review monthly payroll and allocation for timesheets for all staff.
• Prepare staff resource schedule in DYN and share updates with CO Finance.
• Follow with area finance that all financial documents were scanned and archived in SharePoint monthly.
• Support the travel officer/assistant, ensuring that all expenses relating to travel costs are reviewed and paid to avoid delays.
• Keep the Finance Manager, Finance Coordinator, Country Finance Coordinators and specialists, and Country HR/Administration Manager informed of the latest developments.
• Train non-finance staff of DRC/DDG regarding finance procedures and DRC Dynamics finance modules.

Budgeting and Reporting.

• In coordination with the Area Manager to Develop Master budget for DRC office (Master budget) and ensure all data are accurate and consistency and reliability.
• Support the Country Finance Team in budget re-alignment.
• Ensure the TDL’s are clean for donor reporting and inform Country Finance Coordinators.

Administration Local Tax management:

• Prepare office rent allocations and share with admin HR Team on a monthly.
• Ensure that office running costs are adequately allocated to ensure proper budget utilization.
• Coordinate with Area Finance, HR/Admin staff and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure DRC follows same. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on a yearly basis.
• Coordinate with HR department to ensure all income taxes related to staff salaries are paid in a timely manner to the relevant departments within your area of support. This included taxes for Expatriate salaries, where applicable.

Others

• Minimize financial risks by ensuring that DRC/DDG financial policies and procedures as set in Operations Handbook and any other CO/RO/HQ instructions are strictly adhered to through predefined effective internal control system.
• Review Area office scanned documents before forwarding to Country Finance Coordinators.
• Conduct regular compliance checks on Area offices.
• Ensure the implementation of recommendations raised through internal & external audits, compliance audits etc.,
• Review and monitor partners’ financial reporting /capacity building also provide additional technical assistance to partners as necessary to maintain high standards of compliance. If additional support is required coordinate with CO Finance Coordinator.
• Support the Country Finance Team in internal and external audit process.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Experience, education and technical competencies: (include years of experience)

Essential:

• Previous experience in Finance, not less than 5 years with at least 1 year of team management
• Experience of work in INGO is preferable.
• University degree in Finance/Accounting/Commerce/Business Administration
• Excellent Microsoft Office skills (hands-on experience/skills in MS Excel (experience in working with formulas)

Desirable:

• CPA Certified
• 2 Years experience of Team Management
• Previous Experience with DRC

Languages:

• Fluency in written and spoken English and Somali. About you.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Availability :March, 2024.

Duty station: Mogadishu.

Reporting to: Area Manager

Duration: 12 Months with possibility of extension based on performance and funding

Contract: This position is graded as Band G-Management for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.

The position is open to Local Nationals ONLY Qualified female candidate is encouraged to apply.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap. Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.

Commitments:

DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards. DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework. For general information about Danish Refugee Council, please visit www.drc.ngo

Application:

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Please forward the application and CV, in English through the online application on www.drc.ngo under Vacancies no later than 2nd March 2024.