Finance Team Leader

Contract

This is a DRC - National contract. More about DRC - National contracts.

Position Title

Team Leader Finance

Supervised by

Finance Coordinator

Reporting to

Area Manager Adamawa

Duty Station

Mubi, Adamawa State

Area of Operation

Nigeria

Employment Period

6 months

Type of Contract (Expat/National/Trainee)

National

Salary & Benefits

M-G

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Background

Danish Refugee Council (DRC) has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.

Purpose

• The Finance Team Leader serves as the focal person for Finance in the office at the location.
• Supports the preparation of Finance tasks and maintenance of Financial information.
• Works within the Finance procedures of DRC, municipal policies and procedures and in compliance with all national acts and legislation.
• Ensure that all DRC’s and donors’ finance procedures and policies are fully compliance with.
• The Finance Team Leader supports the Area Manager with reports for senior management in the country.

Key Responsibilities

Cash Management:

• Ensure weekly cash forecast/requirements are compiled for all departments and share with Area Manager by 3 pm on Fridays (no supervision required)
• Follow up with the bank on receipt of funds from Yola Office (no supervision required; Coordination with field office Finance staff and Head of Base required)
• Anticipate the cash need for Mubi, Yola and Abuja and communicate to the Finance Coordinator at least one week before the cash in needed (no supervision required; Coordination with field office Finance staff)
• Ensure adequate Petty cash is kept in Mubi, Yola and Abuja offices to cater small-time expenditures as per the Finance procedures (no supervision required)

Accounting Management:

• Follow up with staff and ensure the cash advances are settled within two weeks (Coordination with field office Finance staff and Area Manager/Finance Coordinator required)
• Reconcile various pending advance’s in the ledger and ensure proper and timely settlement and reports to be submitted to Area Manger and Finance Coordinator by 10th of the following month (training by Finance Coordinator and Coordination with field office finance staff)
• Conduct weekly cash counts for Mubi, Yola and Abuja and submit cash count sheets by 4 pm on Fridays to Area Manager and Finance Coordinator (no supervision required)
• Prepare monthly cash counts for Mubi, Yola and Abuja offices on the last working day of the month and submit to Area Manager and Finance Coordinator by 4 pm on the last working day of the month. (no supervision required)
• Prepare a bank reconciliation for Mubi, Yola and Abuja offices for accuracy and completeness and send to Finance Coordinator by 3rd of the following month (Coordination with field office Finance staff and Area Manager/Finance Coordinator required)
• Update commitment cash book in coordination with Administration, Procurement/Logistics departments, bi-weekly to ensure all Finance obligations are entered in the cash book. (Coordination with field office Finance staff, Logistic Staff and Area Manager/Finance Coordinator required.
• Prepare cash book for Mubi, Yola and Abuja offices as per the finance calendar (submission on 3rd of the following month) to Finance Coordinator(Training/Supervision of Finance Coordinator)
• Ensure payment request/documents are reviewed to ensure DRC/Donor documentation guidelines (Including checking of project code/budget line, availability of funds) are adhered, payments are finalized within three working days. (Support/Supervision of Finance Coordinator, Supply Chain Manager and Area manager)
• Ensure payment documents and vouchers are scanned and sent to Country Office on or before 15th of the following month (Coordination with field office Finance staff and Area Manager/Finance Coordinator supervision)
• Ensure that statutory deductions are paid to relevant authorities monthly to avoid any penalties. (PAYE, Pension, NHF, NSITF, WHT, and others as applicable) and report to Finance Coordinator and Area Manager after payments (no supervision required)
• Review all Order Request/Purchase Orders for proper coding and budget adequacy before approval. (no supervision required)
• In liaison with the Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.

Budgetary Management:

• Review Budget Follow Up/Transaction details for Mubi, Yola and Abuja offices in coordination with the relevant program managers to ensure postings are done correctly, over spending’s are rebooked on a monthly basis. Budget monitoring Status report to be submitted to Area Manager within seven working days from receipt of BFU/TDL (Support/Supervision from Finance Coordinator, Area Manager, Program/Project Managers)
• Review project work plan against finance forecast in coordination with the program staff on a quarterly basis. (Training/Support/Supervision from Finance Coordinator, Area Manager, field office finance staff, Program/Project Managers)
• Compile and Prepare the finance details (analyses expenditure progress) for Mubi, Yola and Abuja offices for Quarterly/Annual review meetings. (Training/Support/Supervision from Finance Coordinator, Area Manager, field office finance staff, Program/Project Managers)
• Assist the Area Manager on budget preparations (Training from Finance Coordinator)

Staff management:

• Supervise finance unit team in Mubi, Yola and Abjua offices(Finance Assistants and Officers).
• Provide technical and programmatic leadership for finance Assistants and Officers and other stakeholders as deemed.
• Set performance objectives and annual appraisal for finance unit staff.

Other:

• The focal point for Finance in the office
• Serve as a technical resource person for the Finance department.
• Produce monthly and quarterly reports as required by Finance Coordinator/management as and when required.
• Assist in budget preparation at the field level.
• Report to the Finance Coordinator any irregularities that occur within the DRC office, staff compound and sites on DRC policy and procedures.
• Follow any new procedures and guidelines designated in circulars from Country Director/Finance Coordinator/RO and HQ.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Experience and technical competencies:

Essential:

• At least four years' work experience in the field of finance/accounting/bookkeeping management in an INGO or the commercial sector.
• At least two years of work experience in people management and leadership skills in the INGO.
• Hands-on experience/skills in MS Excel (experience in working with formulas)
• University Degree in Finance / Accounting / Commerce / Business Administration.

Desirable:

• Excellent organizational skills, self-motivated, proactive, and able to accomplish set deadlines.
• Willing to meet deadlines with minimum supervision
• Ability to prepare basic training modules on Dynamics, accounting, and finance management.

Required Skills & Qualities

• Core Competencies of DRC:
• • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience and politeness, are required
• Multi-tasking and Organizational skills is a must
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor

Conditions

Availability: 13.12.2021

Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment.

The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

How to apply

The position is for NIGERIAN NATIONALS ONLY.

1. Application Process

Are you interested? Then apply for this position online**: www.drc.dk/about-drc/vacancies/current-vacancies.** All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.

DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability.

DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.

Applications close on the 22nd of November 2021 at midnight (GMT-time). Applications submitted after this date will not be considered.

Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.