Finance Support Staff - Document Management

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Support Program Finance Team in administrative tasks particularly in audit related documentation, safekeeping and management of soft and actual copy of documents.

Major Activities:

Downloading, printing, stamping, filing and safekeeping of PNS and Grants

documents from WV Systems

• Help to retrieve documents from the system (Purchase Request to Proof of Payment)
• Manage data banking of documents in One Drive/ MS Teams or WeConnect
• Help to organize scanned files
• Support in keeping files at storage rooms and cabinets
• Update document monitoring log

Support in retrieving actual (hard copy) financial documents

• Collaborate with National and Field Office finance staff in retrieving prior years’ financial documents (invoice, delivery receipt, official/collection receipt)
• Organize Files according to type, supplier name and project
• Help to safe keep these documents to storage
• Update document monitoring log

Other tasks

• Give recommendations when necessary to improve the Document Management Business Process
• Answer phone calls and receiving mails/docs
• Support follow up call to suppliers for urgent need
• Perform errands as necessary

Minimum education, training and experience requirements to qualify for the position:

Education: Bachelor’s degree related to accounting or business

Skills: Knowledge in MS Word & Excel. Ability to manage multiple tasks and demands effectively with staff in a team-oriented environment

Applicant Types Accepted:

Local Applicants Only