Finance Supervisor

Job Description

Job Overview: The Finance Supervisor is a member of the Finance team and is responsible for essential accounting functions related to accounts payable and accounts receivable, monthly, and closing assistance, and various reports to donors and HQ.

Major Responsibilities:

· Supporting in managing all aspects of day-to-day operations of accounting department in field office.

· Ensure office and donor compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles and donor requirements

· Supervise the Finance Assistant and coordinator and work closely with the Grand Compliance to ensure IRC Atlanta compliance with IRC’s accounting vis-à-vis fund accounting as noted in IRC’s finance manual and GAAP (Generally Accepted Accounting Principles).

· Manage financial elements of partnerships and sub-awards, including donor reports and program monitoring

· Ensure timely submission of high-quality finance reports working closely with management, programs, and finance teams

· Prepare the financial documentation required sub-awards and support the grants opening, review and closing meetings

· Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs team members

· Support the day-to-day financial activities including daily tasks such as payment review, AP activities, AR reporting/invoicing, etc.

· Support donor and internal audits and provide follow-up support on the timely implementation of audit findings and action plans

· Support records management and archiving processes to assist with the proper filing of documentation

· Review all accounting transactions to ensure proper coding, complete month-end/year-end closing tasks and variance analysis as needed

· Assist in the preparation of financial reports to be submitted to IRC NY/donors per scheduled due dates and/or contractual obligations

· Assist Senior Finance Manager with balance sheet reconciliations.

· Assist in the preparation of monthly billing

· Conduct occasional time sheet audits for the office.

· Coordinate the protection of the organization’s assets by implementing IRC’s Internal Control procedures

· Serve as back up to Finance manager for key day to day duties

· Provide financial information of the Florida office and other field offices to support the Senior Finance Manager in making business decisions in line with IRC.

· Instill a strong culture of ethics and compliance by providing on-going training, capacity building and advice to staff and partners as needed

· Other related duties as assigned

Budgets:

· Review monthly Budget vs Actual (BvAs) and prepare any adjustments required for Finance manager to review

· Working with Finance Manager to prepare grant budgets to support new proposals or realignments also ensuring adequate coverage of operating cost

· Attend Grant Opening, BvA review and Closing Meetings when nominated to do so and prepare monthly BvA minutes for review by finance Manager.

· Assist Finance Manager to ensure that all accruals at grant closure are accurate, valid and are promptly liquidated

· Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.

· Provide solutions to budget challenges and apply your own financial expertise to ensure maximum leverage of available funds

Job Requirements:

· Two professional/college-level accounting or bookkeeping training/classes required; 4-year degree in related field strongly preferred

· 3 + years professional work experience with accounting and bookkeeping procedures and standards

· At least a minimum of 3-year hands-on experience working with EXCEL and accounting software

· 1+ years of formal staff supervision responsibility

· Previous non-profit agency / grant-funded environment experience strongly preferred

· High degree of professional integrity; ability and commitment to maintain confidentiality of sensitive data

· Solid organizational skills: detail-oriented, ability to multi-task, set priorities, and meet deadlines

· Ability to work independently, be flexible and work well under pressure in a fast-paced team environment

· Excellent communication, analysis and negotiation skills, availability to work with a variety of stakeholders

· Prior knowledge of donor regulations preferred.

· Strong training, facilitation and coaching skills preferred.

· Experience working with remote stakeholders.

· Good interpersonal skills: ability to work effectively in a multi-cultural environment

· Solid Computer skills: MS Word, Excel, other financial related software strongly preferred

· Ability to work remotely

Key Working Relationships

Position Reports to: Senior Finance Manager

Position directly Supervises: Finance Assistant and Interns

Working Environment: Standard work environment; majority of the work-day at a computer terminal; some travel required.

Professional Standards:

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation

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Qualifications